The Secrets of Business Partners in S/4 HANA Series – 4/8

Introduction

This blog is focused on Configuration of Business Partners in S/4 HANA

The reason to create this blog is, I encountered difficulties in the customizing of Business Partners during the implementation of S/4HANA OP1610.

This blog covers the concepts of:

1. Introduction

2 .ECC Accounts Receivables & Accounts Payables  Configuration Steps.

3. Cross Application Components  for Business Partners in S/4 HANA

4. Customer & Vendor Integration (CVI)

5. Creation of Customer & Vendor Master using T – Code: BP

This concept needs better explanation so designed in 8 Series (links)

Series – 1: ECC Accounts Payable Configuration

Series – 2: ECC Accounts Receivables Configuration

Series – 3: Cross Application Components  for Business Partners

Series – 4: Cross Application Components  for Business Partners

Series – 5: Customer & Vendor Integration (CVI)

Series – 6:Customer & Vendor Integration (CVI)

Series – 7: Creation of Customer Master Data using T – Code: BP

Series – 8:  Creation of  Vendor Master using T – Code: BP

Audience

1.Project Managers

2. SAP Consultants

1   Define VIP Entries

Cross-Application Components → SAP Business Partner → Business Partner Relationships → Contact Person →  Define VIP Entries 

T-Code: S_ABA_72000018

Usability: In this activity you maintain the VIP entries for the business partner relationship ‘contact person’. Defines whether a person is an important figure (VIP) in the company.

This is a contact person attribute that you can define in Customizing.

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Maintain the entries as shown below in the screen shot

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2   Define VIP Indicator

Sales and Distribution → Master Data → Business Partners → Basic Settings → Identification Numbers → Define Identification Types

T- Code: S_ALR_87006593

 Usability:  In this step, you can define indicators which show the degree of importance of the contact persons. The indicator can be entered on the detail screen of the contact persons in the customer master record.

The indicators are predefined in the standard SAP R/3 System. With these you can distinguish the importance of different contact persons.

1. Specify an alphanumeric key with one character and a description for the VIP indicator.
2. If required, enter the VIP indicator on the detail screen of the contact    persons in the customer master record.

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• Maintain the entries as shown below in the screen shot

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3   Maintain Tax Number Categories

Cross-Application Components → SAP Business Partner → Business Partner →Basic Settings ® Tax Numbers ® Maintain Tax Number Categories

T- Code: S_AEC_66000043

Usability: Distinguishes between different sorts of tax numbers, for example, in the United States, the social security number and the corporate ID number; or in Europe, the VAT registration number.

You specify which sorts of tax numbers you can enter in business partner master data, on the Identification tab. The different sorts of tax numbers are known as tax number categories.

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Maintain the entries as shown below in the screen shot 

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4   Define Transactions

Cross-Application Components ® SAP Business Partner ® Business Partner ® Basic Settings ® Address Determination → Define Transaction

Usability: Where business partners have multiple addresses, the system must be able to determine which is the correct address for a particular transaction. Transactions for address determination are defined in Customizing.

The application program uses these address transactions as a basis upon which to program. Customers are not permitted to change the transactions supplied by SAP. You can create other transactions for customer-programmed processes in the customer namespace

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Maintain the values as mentioned below

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5   Define Address Type

Cross-Application Components → SAP Business Partner → Business Partner → Basic Settings → Address Determination → Define Address Type

Usability: Maintain the usage types for addresses (address types) in Customizing.

You can create a short description and a name for the address type.

When maintaining business partners you can use the function address usage to assign business partner addresses to address types.

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Maintain the values as mentioned below

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6   Assign Transaction to Address Type

Cross-Application Components → SAP Business Partner → Business Partner → Basic Settings → Address Determination → Assign Transaction to Address Type

T-Code: S_A2C_40000104

Usability: In this activity you assign predefined transactions to address types that you have created, for the purpose of address determination. The transactions are part of the standard delivery, meaning that you cannot change them.

In the case of business partners with multiple addresses, the system must be able to determine the correct address for different transactions (such as send order, receive goods).

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Maintain the entries as shown below in the screen shot 

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7   Maintain Authorization Groups

Cross-Application Components → SAP Business Partner → Business Partner → Basic Settings → Authorization Management → Maintain Authorization Groups

T-Code: S_AEC_66000257

Usability: You can use authorization groups to stipulate which business partners a user is allowed to process. The system only checks this authorization if you made an entry in the “Authorization group” field for the business partner. Otherwise, any user may process the business partner. Use the authorization object:  ‘Business partners: authorization groups’ (B_BUPA_GRP).

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Maintain the entries as shown below in the screen shot

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