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This blog is focused on Configuration of Business Partners in S/4 HANA

The reason to create this blog is, I encountered difficulties in the customizing of Business Partners during the implementation of S/4HANA OP1610.

 

This blog covers the concepts of:

1. Introduction

2 .ECC Accounts Receivables & Accounts Payables  Configuration Steps.

3. Cross Application Components  for Business Partners in S/4 HANA

4. Customer & Vendor Integration (CVI)

5. Creation of Customer & Vendor Master using T – Code: BP

 

This concept needs better explanation so designed in 8 Series (links)

Series – 1: ECC Accounts Payable Configuration

Series – 2: ECC Accounts Receivables Configuration

Series – 3: Cross Application Components  for Business Partners

Series – 4: Cross Application Components  for Business Partners

Series – 5: Customer & Vendor Integration (CVI)

Series – 6:Customer & Vendor Integration (CVI)

Series – 7: Creation of Customer Master Data using T – Code: BP

Series – 8:  Creation of  Vendor Master using T – Code: BP

 

Audience

1.Project Managers

2. SAP Consultants.

 

           1. Introduction

 

There are redundant object models in the traditional ERP system.

Here the Vendor master and Customer master are used which are having several limitations.

  1. Only one single address
  2. No relation between a Vendor and a Customer for the same real world entity (no role concept)
  3. No persons (B2C)
  4. No time-dependency

The strategic object model in SAP S/4HANA is the Business Partner (BP).

Business Partner is capable of centrally managing master data for Business Partners, Customers, and Vendors.

With current development, BP is the single point of entry to create, edit and display master data for Business Partners, Customers, and Vendors.

The following transaction Codes are no longer available in the S/4HANA system and it’s going to redirect to transaction Code: BP

1.FD01, FD02, FD03, FD05, FD06, FD08
2.FK01, FK02, FK03, FK05, FK06, FK08
3.MAP1, MAP2, MAP3
4.MK01, MK02, MK03, MK05, MK06, MK12, MK18, MK19
5.V-03, V-04, V-05, V-06, V-07, V-08, V-09, V-11, V+21, V+22, V+23
6.VAP1, VAP2, VAP3
7.VD01, VD02, VD03, VD05, VD06
8.XD01, XD02, XD03, XD05, XD06, XD07
9.XK01, XK02, XK03, XK05, XK06, XK07
10.Mass maintenance for Business Partner fields via Transaction Code: MASS is available via object “Business Partner”.

 

 2   ERP Accounts Receivables & Accounts Payables Settings

 2.1         Define Account Groups with Screen Layout (Vendors)

Usability:

When creating a Vendor account, you must specify an account group.You use the account group to determine:

  1. the interval for the account numbers
  2. whether the number is assigned internally by the system or externally by the user (type of number assignment)
  3.  whether it is a one-time account
  4.  which fields are ready for input or must be filled when creating and changing master records (field status)
  • Navigation path:
  • Financial Accounting (New) → Accounts Receivable and Accounts Payable → Vendor Accounts → Master Data → Preparations for Creating Vendor Master Data → Define Account Groups with Screen Layout (Vendors)
  • T- Code: S_ALR_87003126
  • On the Change View “Vendor Account Groups”: Overview screen,
  • Click on the
  • Double click on  ,
  • System will take you to the below screen.

 

  • Double Click on    system will take you to another screen
  • Make sure, Reconciliation Account should be Required Entry.
  • Click on
  • Click on
  • Click on

2.2   Define Screen Layout per Company Code (Vendors)

IMG → Financial Accounting →  Accounts Receivable and Accounts Payable → Vendor Accounts Master Records → Preparations for Creating Vendor Master Records → Define Screen Layout per Company Code (Vendors)

Usability: Here you determine, depending on the company code, which company code-dependent master record fields

  • are ready for input
  • require an entry
  • are hidden.
  • This specification is linked to the field status of the account group and a specification for the transaction. By means of the link, you can see which status the fields have on the entry screen for master data. In this case, the fields take on the status which has the highest priority. Hiding a field has the highest priority, followed by a display field, a required field and then an optional field:
  • The entry under the company code * applies to the company codes which are not explicitly entered in the table. You should not delete this entry.
  • Normally no configuration is required except in exceptional cases. For example, if the company codes are in different countries or some company codes do not use automatic payment processing for customers. If fields are to have an alternative status depending on the company code, specify the company code and determine the status of the fields.
  • We will not configure anything here since we do not want field status differently based on company codes.

 

2.3    Define Screen Layout per Activity (Vendors)

IMG → Financial Accounting → Accounts Receivable and Accounts Payable→ Vendor Accounts → Master Records → Preparations for Creating Vendor → Master Records → Define Screen Layout per Activity (Vendors)

Usability:  In this activity you specify, depending on the transactions (display, create, change) for customer master data, which master record fields

  • are ready for input
  • require an entry
  • are hidden.
  • This specification is linked with the field status of the account group and the company code-dependent specification. By means of the link, you can see which status the fields have on the entry screen for master data. In this case, the fields take on the status which has the highest priority. Hiding a field has the highest priority, followed by a display field, a required field and then an optional field:
  • This configuration is required if the fields are to be filled when creating and are not to be changed via the change transaction. This is required for reconciliation account. The reconciliation account updated during the create mode should not be changed later on in the change mode. This will create a lot of problem. In the change mode the field should not be available for change. It should be only in the display mode.
  • Let us configure that.

2.4    Define Accounting Clerks

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Vendor Accounts →  Master Records → Preparations for Creating Vendor → Master Records → Define Accounting Clerks

Usability: In this step, you define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence     

  • Click on 
  • Update the following:-

 Click on  Save

 

2.5    Create Number Ranges for Vendor Accounts

  • Financial Accounting (New) → Accounts Receivable and Accounts Payable →Vendor Accounts → Master Data → Preparations for Creating Vendor Master Data → Create Number Ranges for Vendor Accounts 
  • T-Code: S_ALR_87003103

 

  • Usability: Here you create the number ranges for vendor accounts. You specify whether the number range is internal or external. Internal number range means the system allots the number automatically from the number range. External number range means the system expects the user to allot the number from the specified range 

 

 

Click on

Click on  Insert Line

And maintain the Values as mentioned in the below Screen Shot.

 Click on

Click on

 

2.6 Assign Number Ranges to Vendor Account Groups

 Financial Accounting (New) → Accounts Receivable and Accounts Payable → Vendor Accounts →Master Data → Preparations for Creating Vendor Master Data → Assign Number Ranges to Vendor Account Groups

T-Code: S_ALR_87003201

Usability: In this step you allocate the number ranges you created in the preceding step to the account groups for vendors. You can use one number range for several account groups.

 

  • Assign the Number Range “16” to your Vendor Account Group “1611”  Click on Click on

 

Click on  

Click on

 

Note:

I want to make it clear that what I mentioned in the configuration is just an examples
to understand the concepts and their connection points.

For Eg: I took Vendor Account Group as Domestic, but in the real world you will have domestic, international, wholesale, retail etc..
Number range I took only 99.. but in real world you have to maintain as per the business requirement, maintain in such a way that it should not overlap and have a buffer for it.

This is the end of Series – 1

Series -2 will be on ECC Accounts Receivables Configuration

https://blogs.sap.com/2018/05/06/the-secrets-of-business-partners-in-s4-hana-blog-series-28/

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