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Author's profile photo Meenakshi Gupta

Adding ‘Employee Comments’ Translations in Performance form

About me:

Have been helping customers with Human resource consulting for 11+ years now. Worked on performance management both in SAP on-premise and Successfactors cloud world.

Let’s Start with why?

It took over 2 days of thinking and more than 5-6 hours to implement this small. Hence, thought of documenting this as it might help someone looking for a similar solution.

Problem Description:

Employee entered comments against the objective, form goes to manager for his/her comments. Employee comments are shown on the right-hand side. “Employee comments” field in objective section needed to be edited in Chinese Translation from 对象评价 to 员工自评 (don’t understand Chinese to translate that! J)

English version:


Chinese Version:

Why was it challenging to do so?

Checked XML for the performance form, as well as activated 3-tier architecture in system to see if there is a way to translate the text mentioned below. But for simplified Chinese language pack, I did not find ‘Employee comments’ available for translation changes.

How did I do it?

When stuck with such a problem, first reaction is to reach out to SAP Launchpad for assistance and I did that. They did help and directed me to add unique msgKey for “Employee Comments” in PM Form XML. Then once the msgKey is in place, translations are managed from Admin tools.

Now, the challenge was to find the syntax to add “Employee comments” msgKey in XML template.

Step 1: Added the below syntax in performance form XML to create a unique message key for “Employee Comments”

Adding this syntax in XML creates a unique key for ‘Employee item comments’ which can be used for adding translations from admin center.

Step 2: Once this code is added in XML. Prepare the translation file.

First translation needs to be uploaded in English language before it can be done in any other language.

(i) Export form Label translation for the template.

Go to Manage form label translation:

Export Form Label Translations:

(ii) Edit the file as below and Import the file.

When uploading English language translations, upload file should have only English language translation.

Prepare the csv file as below using the template exported in step (i)

Import file into the system via ‘Import form label translation file’


(iii) Load Chinese (any other language) translation:

Had to be very careful here as translation can get corrupted in CSV format. Used open text to make changes. One word of caution here: After adding translations, do not re-open the file before uploading it. When uploading Chinese or any other language, upload file could have only Chinese language translations for the unique message key and need not have any other language translations.

Prepare the file as below for the unique message key:

Import file into the system via ‘Import form label translation file’

Test the performance document for the changes.



‘Employee comments’ in Chinese translation has now been changed from 对象评价 to 员工自评

PS: Please do leave your comments/suggestions.

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      Author's profile photo RajayKumar Chandrakanth
      RajayKumar Chandrakanth

      Very detailed and well spelled out. Thanks for sharing.

      Author's profile photo Meenakshi Gupta
      Meenakshi Gupta
      Blog Post Author

      Glad you liked it, Thank you for your support and encouragement!

      Author's profile photo Munna vikram
      Munna vikram

      Nice post.

      Author's profile photo Anupam Pandey
      Anupam Pandey

      thanks for the detailed description.


      I have a query how can i change a label lets suppose "subject signature to employee signature in signature section of performance form.




      Author's profile photo Faris absi
      Faris absi

      @Meenakshi Gupta how can we store all the comments from  managers as a history and don't have to delete the previous one in order to write a new comment in other stage  of the route map