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Author's profile photo vidushi kaushal

SAP SuccessFactors Employee Central – Manage Action Search for Administrators

Action Search is a very powerful tool to associate the natural language to the different actions in SuccessFactors while searching on the top box in the admin center. This blog explains how the Standard & Custom Paraphrase can be used to search Different actions by the Administrators.

For example, you might type any natural language like add an employee or hire an employee for an action and the text matches any of the search terms associated with any of the available actions, those actions will be listed in the search results. To enable the action search following steps need to be followed.

Step -1

Go to provisioning –> Company Settings –>Enable Action Search. (Role Based permission, generic objects & Version 12UI should is a prerequisite.)

Step – 2

The next step is setting up the Role-based permission. In your company instance Go to Admin Center –>Manage Employees–>Set User Permissions –>Manage Permission Roles –>Select the Admin Role (Here I Have selected the system admin role). Within the Permission Roles go to permission settings –> Permission –> Administrator Permission–> Manage Action Search Select Manage Action Search.Done.Save.

Now that the Action search is enabled let’s view the Admin Actions.

Step- 3

Go to Admin Center search for Manage Action search in Tool Search.

It will take you to the following screen.

Select the Add New Employee Action. The following screen will appear with standard & custom paraphrases.

Following custom, Paraphrases are added – New Hire.

Step – 4

Let’s add another custom paraphrase as Hire New Employee. Add display paraphrase as Add New Employee. Save. It may take few minutes to update.

Now let’s test this. In Admin center go to Search for actions & people.Type Hire New Employee. A drop-down will show the Action Add New Employee.

To Conclude day to day language can be used to refine the search associated with Actions. Hope this blog helped you enable the Manage Action Search & define the custom paraphrases for Actions.

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      Author's profile photo Maria Fröde
      Maria Fröde

      Nice instruction, thanks a lot! 🙂

      Is there any possibility to download/export all translations for action search phrases?

      Thanks again, Maria

      Author's profile photo vidushi kaushal
      vidushi kaushal
      Blog Post Author

      Hi Maria,

      You can use Import and Export Action Paraphrases --> Download template-->Current Paraphrases > File Locale.

      Hope this helps.





      Author's profile photo Maria Fröde
      Maria Fröde

      Great help, thanks a lot!!!

      Author's profile photo Hafeez Shaik
      Hafeez Shaik

      Hi Vidushi,

      Thank you very much for posting such a useful inforamation.

      Could you explain how to Hide Action/people search bar and Tool Search Bar?



      Thanks & Regards


      Author's profile photo vidushi kaushal
      vidushi kaushal
      Blog Post Author

      Yes , Saaha,

      You can disable in company settings --> provisioning







      Author's profile photo José García
      José García

      Hi, Vidushi,


      Could I hide some employees in the action search even if they are active?
      Thank you
      Author's profile photo vidushi kaushal
      vidushi kaushal
      Blog Post Author

      Hi Jose,

      This can be controlled via Role Based Permissions

      Author's profile photo Sherif Al Hady
      Sherif Al Hady

      Can I search by Employee ID? and I don't mean UserID or Username.

      Author's profile photo vidushi kaushal
      vidushi kaushal
      Blog Post Author

      Hi Sherif,


      Yes , You can.

      Author's profile photo Stefan Mach
      Stefan Mach

      Hello together,


      can I somehow search for the old name after marriage of an employee?



      Author's profile photo vidushi kaushal
      vidushi kaushal
      Blog Post Author

      Hi Stefan,

      This is possible only if you have enabled Name format in Provisioning but have not configured same in admin center. Its not a recommended solution as it would be applicable to any name changes & will  reflect old name everywhere in the search.