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SAP software is renown around the world for its reliability and for how it massively optimizes the efficiency of businesses and savvy entrepreneurs. Beginners to SAP often find themselves deeply confused, however; while SAP systems are generally easy to use, they can be intimidating at first, and beginners to the system often find headache inducing hurdles that they can’t seem to overcome.

Luckily for beginners, a plethora of expert information regarding SAP is available, and key tips aren’t too hard to come by. Here are the 5 essential points every beginner should know before trying to leverage SAP for success.

  1. Don’t let the little things get to you

Every SAP beginner is likely familiar with the myriad of infuriating side effects that come with using SAP software; annoying background noises, ugly color schemes that hurt to look at, and confusing or downright mind-boggling features that seem to serve no purpose may confront a rookie at every turn. What most beginners don’t know, however, is that there’s a way to ensure the little things don’t accumulate and get on your nerves – all you must do is turn them off.

By fiddling in your options, for instance, you can change the ugly color scheme that’s been weighing down your workload for far too long, and you can even eliminate background noises that the program naturally generates while you go about your work. These changes may seem small at first, but every SAP pro who ends up staring at an interface for hours on end knows that they go a long way towards making the entire process endurable.

  1. Master interface shortcuts

No SAP beginner can ever hope to become a SAP master if they haven’t become intimately familiar with the myriad of interface shortcuts that exist to make your job easier. For instance, many beginners are unfamiliar with even the most basic of interface shortcuts, such as /n, which will take you to SAP’s Easy Access menu from anywhere.

By coming to rely on these interface shortcuts, you’ll end up cutting the time you need to perform certain functions by precious seconds. This may seem small, but over a long time those seconds add up into minutes, which become hours, and then days. Small shortcuts used regularly will thus seriously up your productivity when using SAP. Bookmarking a handy list of essential shortcuts may prove invaluable to you in the future.

  1. Learn to go international with your date formats

If you’re working for a company based overseas, you may need to familiarize yourself with some date formats that you’ve typically shunned up to this point in your life. Luckily, SAP has you covered there, too, and it’s a relatively easy thing to change your format whenever needed.

SAP beginners hoping to change their date format to something more suitable for a foreign client, like RockHer, need only access their user profile, select “own data,” and find the date format bar under the default tab. This quick trick can save you from a small headache if you have a client based in Europe who may be relying on a different date format than you, as sending the wrong format can force you to revisit SAP for the sole purpose of making one small change.

  1. Don’t be afraid to re-examine the basics

Beginners often attempt to master a new program as fast as possible, and SAP is no different. Nonetheless, it’s virtually impossible to grasp all the intricacies of a new piece of software right away, and you should consider re-examining some of the fundamentals you once learned if you’re struggling to tackle some more intermediary challenges.

Revisiting a SAP basic navigation course, for instance, can up your productivity while education you on some key facets of SAP that you may have missed out on when you first learned of the allures of the software.

  1. Learn to use your favorites

Every SAP pro has long been familiar with one of the essentials of using the program: learn to use your favorites. Adding a transaction to your favorites menu will help you find what you need to work on with ease and efficiency, and must be mastered if you want to become a SAP guru capable of properly leveraging the program.

To add a transaction to your favorites menu, all you need to do is navigate to a particular transaction, right click it, and select the function to add it to your favorites bar. Now, that particular transaction will be easily visible and quickly accessible, meaning you can spend less time searching and more time working. Don’t stop there, though – learn how to organize your favorites, too, for peak efficiency.

If you’re panicked, don’t stress out – becoming a SAP pro takes time. By relying on the above tips, however, you’ll be greatly expediting the process, and will be well on your way to SAP mastery before you know it.

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  1. Michelle Crapo

    Great tips. Here are a couple of extra tips.

    1. The obvious because you are reading this – SAP Community is a great resource.
    2. Google or a similar search engine should be your friend. Prior to asking that question, try to find the answer first.
    3. When all else fails –  ask the question while trying to tag it correctly. 🙂

    SAP is so much fun!




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