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Author's profile photo Shekhar Prasad

SAP S4HANA Business Partner: Same Number Range for BP and Vendor

Hi Guys,

Since the advent of S/4HANA we have seen a lot of changes/simplifications in the application, one of them being – Business Partner.

Today I would like to talk about a scenario where we need to maintain same number for Business Partner and Vendor.

 

STEP 1 : BP Role Configuration

Path: /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Business Partner Roles / Define BP Roles

Step 1.1

  • Create New Entry
  • Enter BP roles, Title, Description,
  • BP Role Category – Either standard or ZCategory (only to define acceptable catg – People, Organization or Group)
  • Interface Control – Select among standard BP Role Category to view respective screen of Company Code , Purchasing Org
  • Position – Define (1,2 etc) to select position of BP Role in the drop down list.

 

 

Step 1.2

  • Create New Entry – Enter BP Role Categories to define acceptable catg – People, Organization or Group

 

Step 1.3

  • Enter Allowed Business Transaction for the BP Role (ZBCON2)
  • BPUS : Business Partner Usage
    CHAN : Change (Business Partner)

 

 

STEP 2 : BP Role Grouping configuration

Path: /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Business Partner Roles / Define BP Role Groupings

Step 2.1  BP Role Groupings

  • Create New Entry
  • Enter BP roles, Title, Description

 

Step 2.2 Define Internal Number Range for BP (Auto Generated)

Path: /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Number Ranges and Groupings/ Define Number Ranges

 

 

STEP 3 : Number Range configuration for Business Partner

Path:  /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Number Ranges and Groupings/ Define Groupings and Assign Number Ranges

Define Number Range and Groupings

 

 

 

STEP 4 : Vendor Account Group configuration 

Path: /spro / SAP Reference IMG/ Financial Accounting (New) / Accounts Receivables and Payable/ Vendor Accounts/ Master Data / Preparations for Creating Vendor Master Data

 

Step 4.1 Define Account Groups with Screen Layout (Vendors)

Copy KRED and create new Vendor Account Group and Create ZBC

 

Here we can change the field settings for General , Company Code and Purchase Organization

 

Step 4.2 Create Number Ranges for Vendor Accounts

 

If we want the BP number and Vendor Number to be same, then we should maintain same Number Range here also for Z3

Also we have to select EXT, Since the BP numbers will act as Ext number range for Vendor Number range.

 

Step 4.3 Assign Number Ranges to Vendor Account Groups

We need to update this as it picks up Number Range of copied Group KRED.

 

 

STEP 5: BP and Vendor Link Configuration

Path: /spro / SAP Reference IMG/ Cross Application Components/ Master Data Synchronization/ Customer-Vendor Integration/ Business Partner Settings/ Settings for Vendor Integration

 

Step 5.1 Set BP Role Category for Direction BP to Vendor

Create New Entry and enter BP Role Category

 

 

 

Step 5.2: Assign BP Grouping Number Range to Vendor Number Range. Check Same Nos.

Path: /spro / SAP Reference IMG/ Cross Application Components/ Master Data Synchronization/ Customer-Vendor Integration/ Business Partner Settings/ Settings for Vendor Integration/ Field Assignment for Vendor Integration/ Assign Keys

 

 

 

 

Successful creation of BP 7000000001, ZBCON2 BP Role as Vendor and they have same Number Range.

 

Hope you guys found it useful, do provide your feedback in comments & messages.

Regards

Shekhar Prasad

 

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      9 Comments
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      Author's profile photo Former Member
      Former Member

      Well studied blog is presented here; it carries explained information that helps the readers with every detail about the subject.

      Author's profile photo Shekhar Prasad
      Shekhar Prasad
      Blog Post Author

      Thank you, Dipanwita!

      Author's profile photo Érico Barros Basilio
      Érico Barros Basilio

      This is what I call a helpful post. Very detailed, precise and with screen shots. Thanks to that I could fix a similar problem when integrating BP with Customer.

      Two thumbs up Shekhar Prasad

      Author's profile photo Shekhar Prasad
      Shekhar Prasad
      Blog Post Author

      Thanks Érico 🙂

      Author's profile photo Paulo Sanchez
      Paulo Sanchez

      Thank you for taking the time to put this together. This was very helpful and easy to follow.

      Author's profile photo Soami Das Malik
      Soami Das Malik

      Please confirm How the BP Grouping (ZBC2) gets assigned to BP Role (ZBCON2) .. ?

      As per your screenshots above, BP Role Grouping ZBC2 is getting assigned to  Vendor account grouping ZBC2 and they both have same number range Z3 ….   BUT how is the BP Role ZBCON2 and BP Role Category ZBCON2  getting assigned to BP Role grouping ZBC2 and number range Z3.. ?

       

      Please confirm with the screenshot of the missing config.

       

      thanks

       

      Author's profile photo Arulmurugan Veluchamy
      Arulmurugan Veluchamy

      What would be the scenario and how to handle if i am having vendor  12345 and customer 12345  ( both are same number range ) in SAP ECC and want to migrate into S/4HANA?

      Author's profile photo Jayendra Sonsurkar
      Jayendra Sonsurkar

      Hello Shekhar,

      Thanks for sharing detail information.

      As per screenshot, BP number range start from 8888888801 to 8888888899 and vendor number range start from 7000000001 to 7999999999.

      Now, BP has been created with 7000000001 number, however you have selected same number range tick mark.

      As per my understanding, both BP and vendor number ranges are not equal even though it has been created with same number. Can you please elaborate how it can be possible?

      Regards,

      DP

       

      Author's profile photo Ghanshyam Joshi
      Ghanshyam Joshi

      Hi Shekhar,

      Good step by step document. Can you provide your viewpoint, on how to maintain Vendor code the same as that of BP code post cutover is completed? If few suppliers and customers as well then how to handle it?

      Regards