Several times customers have asked me – as a Fiori and Workflow expert – where do I find Manage Substitutions for Fiori My Inbox. Now these customers have often been working for a while in SAP Fiori for SAP S/4HANA or SAP S/4HANA Cloud (or for SAP Business Suite on Fiori 2.0). They typically know the Fiori launchpad reasonably well. And yet have still managed to miss this useful functionality. So in this blog you will find out where to check for app-specific settings for all sorts of SAP Fiori apps.
One of the most interesting parts of the Fiori launchpad is the Me Area. While most people will have found the Me Area when using the Home Page, the Me Area contains many additional hidden gems of functionality depending on:
- What business role has been assigned to you
- What your Administrator has enabled
- And crucially …. which SAP Fiori app you have open!
Many SAP Fiori apps have app specific settings. Unlike Default Values – refer to Setting User Defaults in SAP S/4HANA – app-specific settings typically only appear in the Me Area when you are focused on that specific SAP Fiori app.
For example, when you are focussed on Fiori app My Inbox (or a scenario specific equivalent variation of the app such as My Inbox for Bank Accounts), you can see there are additional icon buttons for managing substitutions and for acting as a substitute for someone else.
With over 965 SAP Fiori apps already delivered for SAP S/4HANA, you probably will not have time to go through every app personally. However…
…so you can make the most of your SAP Fiori apps, you need to what standard icon buttons you should always see in the Me Area, and see some examples of apps that use app-specific settings so you know what to look for in the apps you are using. And you will find a little tip on how to find other app-specific settings at the end.
Standard Icons in the Me Area
Naturally there are some icon buttons that you will almost always find in the Me Area even when you are only focused on the Fiori launchpad Home Page, such as the App Finder, Settings, Edit Home Page, and Help (User Assistance).
TIP: If you don’t find them, check with your Administrator! Sometimes they have moved them to the shell header (top of the Home Page and every Fiori app). Sometimes they just haven’t configured them yet (－‸ლ)
Settings contains Default Values (among other Personalization options), provided you have activated Default Values as explained in Activating User Defaults in SAP S/4HANA. For many apps, Default Values are all the settings that they need. Default Values can even be applied to your own custom Fiori apps as explained in Applying User Defaults in SAP S/4HANA.
If you are a Key User with authorization to adjust Fiori apps (add/hide/move/group fields) you might see the Adapt UI button, as explained in Key User Extensibility on SAP S/4HANA Cloud – UI Adaptions for Key User.
TIP: Adapt UI is available in SAP S/4HANA Cloud and SAP S/4HANA.
App-Specific Icons in the Me Area – Some Examples
You can find examples of app-specific settings in many SAP Fiori apps. You will find a few selected examples below including:
- My Inbox
- Any SAP Fiori Overview Page
- Manage Cost Centers
- Production Cost Analysis
And there are other such as:
- Create Purchase Requisitions which provides a Default Settings for User icon button, which is specific to the Self-Service Procurement process. This lets the business user adjust the settings to suit their personal buying habits.
- TIP: There is also a companion SAP Fiori app Default Settings for Users that is used by your procurement expert or administrator to preset the defaults, and control certain settings that cannot be changed by individual users, such as which shopping catalogs users can access.
My Inbox has 2 app-specific features in the Me Area:
- Manage My Substitutes – assign/delete substitutes for yourself
- Substitute for – act as a substitute for someone else
Manage My Substitutes supports both Planned (“I’m going on leave”) and Unplanned (“I’m sick today) use cases.
Substitute For is specific to unplanned substitution (“Keep things moving when my colleague is away”).
When acting as a Substitute – whether planned or unplanned – even the inbox master list shows a small reminder of who they are acting on behalf of, in case they are substituting for more than one person.
As at time of writing this blog (January 2018) there are 22 Overview Pages in SAP S/4HANA so far, and 19 in SAP S/4HANA Cloud. With each new SAP S/4HANA version or feature pack stack, and with each SAP S/4HANA Cloud quarterly feature update, more Overview Pages can be added.
All Overview Pages have the Manage Cards option that the business user can use to hide/show cards depending on their personal productivity needs.
Here’s an example showing the Inventory Overview Page:
Using Manage Cards the business user can hide/show any of the cards on the page.
And once settings are adjusted the Overview Page is immediately updated.
TIP: You can also drag and drop the cards of an Overview Page into the order that works best for you, and save that as a variant so it’s there next time you enter.
IMPORTANT: If you are using SAP S/4HANA you can also create your own custom Fiori Overview Pages. Custom Fiori Overview Pages automatically inherit the Manage Cards settings and other Overview Page features (such as drag and drop for cards).
Manage Cost Centers
Manage Cost Centers provides a simple option to set your Controlling Area. It’s one of those settings that change rarely, but occasionally you might need to adjust it, if for example you move to a similar role in a new department of your organization.
The business user simply selects the relevant Controlling Area.
Production Cost Analysis
Production Cost Analysis provides some configuration options to adjust the currency and exception rules relevant to your production site.
Once they select the Application Configuration icon button, the business user can chose the relevant option to make their changes.
How to find Other App-specific Settings
Well of course you should find them mentioned in the App Documentation.
What’s my advice? Any time you start to use a new SAP Fiori app – take a quick look in the Me Area. You might be surprised.
Found any others? Add it to the comments in this blog!
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