If you try to run your business using old school methods it’s doomed to fail. This is why you see things like document management system software floating around today. Unfortunately, your success doesn’t just depend upon the tools you use.
It’s crucial you learn how to use them in the most effective way possible. That means getting the biggest return on your investment, which will help your company prosper. Here are a few document management system areas where you’ll see a big ROI.
1. Processing Documents Like Invoices
When you have a large business you might be processing hundreds of invoices manually on a daily basis. That number could even be in the thousands. If you’re processing them on paper it might take you a few minutes to complete each one if you’re really lucky.
If you added up all those minutes it would amount of hours and hours of wasted time every single week. That is a huge negative when you’re trying to run a successful business. If you turn the minutes into seconds using software it will change everything.
2. Delivery Drivers Can Speed Things Up
Most businesses still ask customers to sign paper documents, which wastes a large chunk of time. They’ll have to make lots of deliveries during the day. You won’t know if everything was successfully delivered until they come back at the end of their shift.
When you have a document management system set up you’ll be able to take care of business immediately. Drivers only need to get an electronic signature from customers and you can start things on your end. You’ll be done before they come back.
3. Dealing With Your Customers Quickly
Do you have processes in place to deal with customers who phone up to complain? Let’s say they have a problem with their order, which means you’ll need to retrieve documents. This usually involves walking into a dark storage room for a few minutes.
The moment you turn towards a company like LogicalDOC you’ll never have to walk into the back room again. Everything can be pulled up on the computer in front of you. It will save lots of time while improving your reputation with happy customers.
4. You Can Hire Less Full-Time Employees
We all know using software allows you to save money, because it’s much easier do things quickly. If you have to do everything on paper a team of employees will never be able to get through as much work, so your daily targets will be lower.
Start using software and you’ll be able to hit the same daily targets with fewer employees. Not only will you save money on wages, but it’s fewer people you’ll need to deal with. Although it’s not good for the economy, it’s good for your business.
5. Intelligent Indexing Reigns Supreme
If you receive invoices on paper it can pose a problem. In an ideal world, you’ll want to process and index them using software to save valuable time and money. You can’t just scan the invoices as they come in even though it would take seconds.
It would be possible if they were all laid out in the same format, but invoices from each company is different. Intelligent invoicing lets you teach your system to recognize the correct data you need, but you must have special software capable of doing it.
Maximizing ROI Is All That Matters
Switching over to software is great, but it doesn’t mean much if you don’t use it effectively. Hopefully these tips have taught you how to maximize your document management system ROI. Don’t use any software without learning to master it from now on.