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Applying User Defaults in SAP S/4HANA

September 14, 2017 | 3,429 Views |
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Latest Update: Updated for SAP S/4HANA 1809. New User Defaults as of SAP S/4HANA 1809 are now listed. Links have been updated to the Fiori Launchpad Administration Guide for S/4HANA 1809. The following User Defaults have been added:

  • Asset Depreciation Area
  • BOM Application
  • Is Period Based Balance Reporting
  • LCM: Company Code
  • LCM: Governing Law
  • LCM: Legal Context
  • LCM: Language of Legal Documents
  • LCM: Purchasing Organization
  • LCM: Sales Organization
  • Project Profile
  • Responsible Cost Center
  • Sales Order Type
  • Warehouse
  • Warehouse Work Center

As a User Experience Lead, Launchpad Content Administrator, or Developer you may want to apply Default Values to your own custom apps, or adjust how default values are applied to delivered SAP Fiori apps or classic User Interfaces.  This blog explains how Default Values work and what to do.

Most SAP S/4HANA apps have certain input fields where a business user usually or always enters the same information. The information is typically even not limited to the single app, but also relevant for other apps.

It makes sense to enable users to maintain a default value for this field in a central place, and then let the app prefill the relevant input fields with the default value, provided no other value is provided explicitly, such as by navigation from another app.

In SAP S/4HANA this central place is Default Values.  Business users can set their own default values as explained in Setting Default Values for SAP S/4HANA.

NOTE: As a prerequisite the Default Values dialog needs to be activated and assigned to the user as explained in Activating Default Values for SAP S/4HANA.

TIP: If you are coming from a SAP Business Suite or Suite on HANA system, you may be familiar with an older similar concept called SET/GET Parameter IDs.  Why don’t we use these in SAP S/4HANA? SET/GET Parameter IDs depend on a stateful paradigm where values are passed in ABAP memory.  Web-based apps are typically stateless, so we need something more flexible.  The good news is that we can pass Default Values to both stateless Fiori apps, and stateful classic user interfaces such as SAPGUI transactions. 

Controlling how Default Values are applied across your SAP S/4HANA solution is typically part of the User Experience Lead or Launchpad Content Administrator role.  Developers, basis experts, and other administrators may occasionally also be involved.

In this blog you will learn:

  • How to apply Default Values to app parameters in the Launchpad Designer
  • Which Default Values are delivered by SAP

Let’s get to it!

Applying Default Values in the Launchpad Designer

Applying default values in the Launchpad Designer is straightforward.

NOTE: You will need to know how to use the Launchpad Designer tool.  You can find out more about configuring Launchpad content using the Launchpad Designer in the Fiori Launchpad Administration Guide.

You will need to:

  1. Know the technical ID of the Default Value
  2. Know the technical ID of the app parameter you want to set
  3. Open the Launchpad Designer tool in your web browser
    • You can do this using SAPGUI transaction /UI2/FLPD_CUST to launch the Fiori app
    • Or you can enter the Launchpad Designer URL in your web browser, specifying the relevant host and port of your SAP S/4HANA solution https://<host>:<port>/sap/bc/ui5_ui5/sap/arsrvc_upb_admn/main.html
  4. Find the tile catalog that contains the target mapping for the app
    • You are only permitted to change custom tile catalogs.
    • If the target mapping is in a SAP delivered Business Catalog or Technical Catalog you will first need copy a reference to the target mapping into a custom tile catalog where you can configure it.
    • NOTE: For SAP delivered apps the original Business Catalog or Technical Catalog will be listed as part of the Implementation Information of the SAP Fiori app in the SAP Fiori apps reference library.
  5. Configure the Target Mapping of the app to set the parameter value to the Default Value. You do this in the Parameters section of the Target Mapping.

The format for the Default Value assignment is:

  • %%UserDefault.<parameterName>%% for single value parameters
  • %%UserDefault.extended.<parameterName>%% for extended values, i.e. where the user has maintained additional values and the app parameter accepts multiple values or value ranges.

You can find further details in the Fiori Launchpad Administration Guide in the section Configuring Navigation Parameters with User-Specific Default Values.

Applying the Default Value in a Target Mapping

In this example, you can see how the target mapping for the Post Incoming Payments app is configured with the default values for Company Code, Fiscal Year, Accounting Document Type, and Ledger Group.

 

You can see the format of the Default Value for Company Code in this close-up of the Parameters section.

If you set a default value for Company Code in Settings:

Then the default is applied to the Post Incoming Payments app.

 

Applying Additional Values in a Target Mapping

Some app parameters support extended values, where multiple values or value ranges can be provided for the same app parameter. In this example, you can see how the target mapping for the Manage Journal Entries app is assigned to extended default values for Company Code, Fiscal Year, and Accounting Document Type.

If you set Additional Values in Default Settings for Company Code:

Then the default value and the Additional Values are applied to the Manage Journal Entries app.

NOTE: If you have only maintained Additional Values and not a default value then just the Additional Values will be passed.

How Default Values are Applied

The default value will be passed to the app parameter whenever the app is launched provided there is no overriding parameter value passed, e.g. during navigation from another app.

Default Values Delivered by SAP   

These are the currently available default values delivered by SAP as at September 2018, up to and including SAP S/4HANA Cloud 1808 and SAP S/4HANA 1809.

If you are coming from SAP Business Suite or Suite on HANA, you may want to map these to the equivalent SET/GET Parameter ID you know from SAPGUI so you can see those also.

And if you need to check the data type or length or other field-specific restrictions you can see the underlying Data Element id, so you can cross check that in the ABAP Dictionary e.g. using SAPGUI transaction SE11.

Default Value Technical ID Equivalent to SET/GET Parameter ID Area Underlying Data Element
Account Assignment Category AccountAssignmentCategory KNT MM KNTTP
Activity Type ActivityType LAR CO LSTAR
Activity Type Group ActivityTypeGroup LSG CO LAGRU
Asset Class AssetClass ANK FI ANLKL
Asset Depreciation Area AssetDepreciationArea  AFB FI FIS_AFABE_D
Asset Main Number MasterFixedAsset AN1 FI ANLN1
Asset Subnumber FixedAsset AN2 FI ANLN2
Bank Bank BNK FSCM FCLM_BAM_BANK_KEY
Bank Account BankAccount BKT FSCM FCLM_BAM_ACC_NUM
Bank Country BankCountry BKL FSCM BANKS
Bill-to party BillToParty VRE SD KUNRE
BOM Application  BOMExplosionApplication  CSA PLM CAPID
BOM Usage BillOfMaterialVariantUsage CSV PLM STLAN
Budget Entry Document Type BudgetEntryDocumentType DOTY PSM BUED_DOCTYPE
Budget Period BudgetPeriod BUDPER PSM FM_BUDGET_PERIOD
Budget Version BudgetVersion BP2 PSM BUKU_VERSION
Business Area BusinessArea GSB FI GSBER
Business Process BusinessProcess KWP CO CO_PRZNR
Change Number ChangeNumber AEN PLM AENNR
Chart of Accounts ChartOfAccounts KPL FI KTOPL
Collection Group CollectionGroup UDM_GROUP FSCM UDM_COLL_GROUP
Collection Segment CollectionSegment UDM_SEGMENT FSCM BDM_COLL_SEGMENT
Collection Specialist CollectionSpecialist UDM_SPECIALIST FSCM BDM_COLL_SPECIALIST
Commitment Item CommitmentItem FPS PSM FM_FIPEX
Company Code CompanyCode BUK FI BUKRS
Controlling Area ControllingArea CAC CO KOKRS
Cost Center CostCenter KOS CO KOSTL
Cost Center Group CostCenterGroup KSG CO KSGRU
Cost Element CostElement KAT CO KSTAR
Cost Element Group CostElementGroup KAG CO KAGRU
Cost Object CostObject KTR CO KSTRG
Credit Segment CreditSegment UKM_SEGMENT FSCM UKM_CREDIT_SGMNT
Customer Customer KUN SD KUNNR
Customer Group CustomerGroup VKD SD KDGRP
Display Currency DisplayCurrency FWS FI VDM_V_DISPLAY_CURRENCY
Distribution channel DistributionChannel VTW SD VTWEG
Division Division SPA SD SPART
Document Type AccountingDocumentType BAR FI BLART
Exchange Rate Type ExchangeRateType KUT FI KURST
Financial Management Area FinancialManagementArea FIK PSM FIKRS
Financial Statement Version FinancialStatementVariant BIL FI FIS_FSVERSN
Fiscal Year FiscalYear GJR FI GJAHR
Functional Area FunctionalArea FBE CO FKBER
Fund Fund FIC PSM BP_GEBER
Funded Program FundedProgram FM_MEASURE PSM FM_MEASURE
Funds Center FundsCenter FIS PSM FM_FICTR
G/L Account GLAccount SAK FI FIS_RACCT
G/L Account Group GLAccountGroup FCOM_GL_ACCT_GRP FI KTOKS
G/L Ledger Ledger GLN FI RLDNR
House Bank HouseBank FARP_HBKID FSCM FIS_HBKID
House Bank Account HouseBankAccount FARP_HKTID FSCM FAC_HKTID
Is Period Based Balance Reporting IsPeriodBasedBalanceReporting FINS_FIS_FICO_BAL FU FIS_PERIOD_BASED_REPORTING
Internal Order InternalOrder ANR CO AUFNR
Key Figure Group AssetAccountingKeyFigureSet FI FAA_KEY_FIGURE_SET
LCM: Company Code LglCntntMMainOrgCoCode LCM LCM_MAINORG_COMP_CODE
LCM: Governing Law LglCntntMGovLaw LCM LCM_LT_GOV_LAW
LCM: Legal Context LglCntntMContext LCM LCM_LT_CONTEXT_ID
 LCM: Language of Legal Documents LglCntntMLanguage LCM LCM_LANGUAGE
LCM: Purchasing Organization LglCntntMMainOrgPurOrg LCM LCM_MAINORG_PURCH_ORG
LCM: Sales Organization LglCntntMMainOrgSalesOrg LCM LCM_MAINORG_SALES_ORG
Ledger Fiscal Year LedgerFiscalYear (GJR) FI FIS_RYEAR
Ledger Group LedgerGroup GLDGRP_FLEX FI FAGL_LDGRP
Material Group MaterialGroup MKL MM MATKL
Material Number Material MAT MM MATNR
Material Type MaterialType MTA MM MTART
Payer PayerParty KRG SD KUNRG
Plant Plant WRK MM WERKS_D
Profit Center ProfitCenter PRC CO PRCTR
Project Project PSP CO PS_PSPID
Project Profile ProjectProfileCode PWS EPPM PROFIDPROJ
Purchasing Group PurchasingGroup EKG MM BKGRP
Purchasing Organization PurchasingOrganization EKO MM EKORG
Responsible Cost Center ResponsibleCostCenter KOS EPPM PS_FKSTL
Sales Group SalesGroup VKG SD VKGRP
Sales Office SalesOffice VKB SD VKBUR
Sales Order SalesOrder AUN SD VBELN_VA
Sales Order Type SalesOrderType AAT SD AUART
Sales Organization SalesOrganization VKO SD VKORG
Segment Segment FUCN_SEG FI FB_SEGMENT
Shipping Point ShippingPoint VST LE VSTEL
Sold-to party SoldToParty VAG SD KUNAG
Statistical Key Figure StatisticalKeyFigure STA CO STAGR
Statistical Key Figure Group StatisticalKeyFigureGroup PC5 CO STAGRGRP
Storage Location StorageLocation LAG MM LGORT_D
Supplier (Vendor) Supplier LIF MM VDM_LIFNR
Tax Is Calculated Automatically TaxIsCalculatedAutomatically XTX FI XMWST
Valuation Type ControllingValuationType BWT CO BWTAR_D
WBS Element (external Number) WBSElement PRO CO PS_POSID
Warehouse Warehouse /SCWM/LGN MM /SCWM/LGNUM
Warehouse Work Center WarehouseWorkCenter /SCWM/WST MM /SCWM/DE_WORKSTATION
Work Center WorkCenter AGR MM ARBPL

 

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11 Comments

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  1. Yessenia Patricia Zepeda Urbina

    Hello,
    I already have the changes and the catalogs and the new groups, but there are no inclusions in the transport order. previous days I achieved but I only carry the groups.
    What am I doing wrong, why are not my changes included in the order?
    thank you very much
    regards

    (0) 
    1. Jocelyn Dart
      Post author

      Hi Yessenica, I take it this is not a comment on the blog but a question on (I think) how to use the Launchpad Designer tool? In which case please post a question in answers.sap,com using the tag SAP Fiori for S/4HANA

      If you can include some screenshots with your question that would help us understand what might be going wrong.  We would also need to know whether you are using scope mode CONF (client independent) or CUST (client dependent when you call your Launchpad Designer.

      Look forward to see your question in answers.sap.com

      Rgds,

      Jocelyn

      (0) 
  4. Vinod Bhat

    Hi,

    Very helpful information, Thanks.

    Althogh How do we know Default values delivered S41610 or 1709 version. I was adding StorageLocation as default value but it is not visible. Other value such as plant were visible.

    Thanks,

    Vinod

     

    (1) 
  6. Former Member

    Hi Jocelyn Dart ,

     

    Thanks for the blog.

    I have followed the steps, but default values whatever I set in the ME area are not reflecting when I launch the application in launchpad.

     

    I tried to set default values for DisplayCurrency field for standard fiori application “Value contract Consumption”.

     

    I attached few screenshots here. Kindly check and let me know whats the issue here.

     

    Added parameter for Display Currency in target mappings.

     

     

    Set the Display currency as INR

     

    Value is still in EUR in the application

     

    Thanks,

    Vasantham

     

    (0) 
    1. Jocelyn Dart
      Post author

      Hi Vasantham,

      Please raise all questions in answers.sap.com – blog comments are only for direct comments on the blog. Asking your question in answers.sap.com increases the speed with which you get an answer… rather than waiting for only the blog author to find it.

      Just because the value has been passed (open the smart filter bar to check) doesn’t mean the app will use it… there are a hierarchy of overrides and analytical apps have some further considerations.

      If you need more please post a question in answers.sap.com with the Fiori for S/4HANA tag – you can always use an @ mention to let me know.

      Rgds

      Jocelyn

      (0) 
  7. Former Member

    Hello Jocelyn,

    I have a doubt here. By adding the default values in the settings in ME Area, will it reflect in the parameters section of User profile (SU01) in the Backend System?

    Regards

    Roopa

     

    (0) 

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