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Complete Questionnaire Document for understanding Client Business Process.

I hope the Questionnaire Document will be more useful for New consultants to understand the Client business Process and area we need to find the Gap and solution to fix the Gap.

Business Processes

Table of Contents

  1. Business Processes…………………………………………………………………………………………….
  2. Procurement…………………………………………………………………………………………………

1.1.    Procurement of Materials and External Services………………………………………………..

1.1.1.    Purchase Requisition…………………………………………………………………………………

1.1.1.1.    Purchase Requisition Processing………………………………………………………………

1.1.1.2.    Purchase Requisition Assignment………………………………………………………………

1.1.1.3.    Release Purchase Requisition…………………………………………………………………..

1.1.2.    Purchasing………………………………………………………………………………………………

1.1.2.1.    Purchase Order Processing………………………………………………………………………

1.1.2.2.    Contract Release Order……………………………………………………………………………

1.1.2.3.    Release of Purchase Orders……………………………………………………………………..

1.1.2.4.    Transmission of Purchase Orders………………………………………………………………

1.1.2.5.    Scheduling Agreement Delivery Schedule……………………………………………………

1.1.2.6.    Transmission of Scheduling Agreements…………………………………………………….

1.1.2.7.    Delivery and Acknowledgment Expediter…………………………………………………….

1.1.2.8.    Inbound EDI Processing………………………………………………………………………….

1.1.2.9.    Processing of Shipping Notifications/Confirmations………………………………………

1.1.2.10.    Transmission of Shipping Notifications……………………………………………………..

1.1.3.    Transportation………………………………………………………………………………………….

1.1.3.1.    Message Transmission for Transport Documents………………………………………….

1.1.3.2.    Transportation Planning and Processing……………………………………………………..

1.1.3.3.    Freight Cost Invoicing and Settlement…………………………………………………………

1.1.4.    Goods Receipt…………………………………………………………………………………………

1.1.4.1.    Reservation Processing…………………………………………………………………………..

1.1.4.2.    Goods Receipt Processing………………………………………………………………………

1.1.4.3.    Goods Receipt Processing with Reference………………………………………………….

1.1.4.4.    Automatic Generation of Purchase Orders…………………………………………………..

1.1.5.    Service Entry Sheet…………………………………………………………………………………..

1.1.5.1.    Service Entry Sheet………………………………………………………………………………..

1.1.6.    Warehouse/Stores…………………………………………………………………………………….

1.1.6.1.    Stock Placement Processing……………………………………………………………………

1.1.6.2.    Difference Processing…………………………………………………………………………….

1.1.6.3.    Confirmation…………………………………………………………………………………………

1.1.6.4.    Return Delivery………………………………………………………………………………………

1.1.6.5.    Posting Change WM……………………………………………………………………………….

1.1.6.6.    WM Stock Transfer…………………………………………………………………………………

1.1.7.    Invoice Verification……………………………………………………………………………………

1.1.7.1.    Evaluated Receipt Settlement (ERS)…………………………………………………………..

1.1.7.2.    Invoicing Plan Settlement…………………………………………………………………………

1.1.7.3.    Inbound EDI Processing………………………………………………………………………….

1.1.7.4.    Invoice Processing with Reference…………………………………………………………….

1.1.7.5.    Invoice Overview……………………………………………………………………………………

1.1.7.6.    Invoice Release……………………………………………………………………………………..

1.2.    Procurement via Subcontracting…………………………………………………………………….

1.2.1.    Purchase Requisition……………………………………………………………………………….

1.2.1.1.    Purchase Requisition Processing………………………………………………………………

1.2.1.2.    Purchase Requisition Assignment………………………………………………………………

1.2.1.3.    Release Purchase Requisition…………………………………………………………………..

1.2.2.    Purchasing………………………………………………………………………………………………

1.2.2.1.    Purchase Order Processing………………………………………………………………………

1.2.2.2.    Contract Release Order……………………………………………………………………………

1.2.2.3.    Release of Purchase Orders…………………………………………………………………..

1.2.2.4.    Transmission of Purchase Orders………………………………………………………………

1.2.2.5.    Scheduling Agreement Delivery Schedule……………………………………………………

1.2.2.6.    Transmission of Scheduling Agreements…………………………………………………….

1.2.2.7.    Delivery and Acknowledgment Expediter…………………………………………………….

1.2.2.8.    Inbound EDI Processing………………………………………………………………………….

1.2.2.9.    Processing of Shipping Notifications/Confirmations…………………………………….

1.2.2.10.    Transmission of Shipping Notifications……………………………………………………..

1.2.3.    Transportation………………………………………………………………………………………….

1.2.3.1.    Message Transmission for Transport Documents………………………………………….

1.2.3.2.    Transportation Planning and Processing…………………………………………………..

1.2.3.3.    Freight Cost Invoicing and Settlement…………………………………………………………

1.2.4.    Provision of Components…………………………………………………………………………..

1.2.4.1.    Goods Issue Processing………………………………………………………………………….

1.2.4.2.    Delivery Processing………………………………………………………………………………

1.2.5.    Goods Receipt…………………………………………………………………………………………

1.2.5.1.    Goods Receipt Processing with Reference………………………………………………….

1.2.5.2.    Subsequent Adjustment of Components……………………………………………………..

1.2.6.    Warehouse/Stores…………………………………………………………………………………….

1.2.6.1.    Stock Removal Processing……………………………………………………………………..

1.2.6.2.    Stock Placement Processing…………………………………………………………………..

1.2.6.4.    Confirmation…………………………………………………………………………………………

1.2.6.5.    Posting Change WM……………………………………………………………………………….

1.2.6.6.    WM Stock Transfer…………………………………………………………………………………

1.2.6.7.    Return Delivery………………………………………………………………………………………

1.2.7.    Invoice Verification…………………………………………………………………………………..

1.2.7.1.    Evaluated Receipt Settlement (ERS)…………………………………………………………

1.2.7.2.    Inbound EDI Processing………………………………………………………………………

1.2.7.3.    Invoice Processing with Reference…………………………………………………………..

1.2.7.4.    Invoice Overview………………………………………………………………………………….

1.2.7.5.    Invoice Release……………………………………………………………………………………..

1.3.    Procurement on a Consignment Basis……………………………………………………………..

1.3.1.    Purchase Requisition…………………………………………………………………………………

1.3.1.1.    Purchase Requisition Processing………………………………………………………………

1.3.1.2.    Purchase Requisition Assignment………………………………………………………………

1.3.1.3.    Release Purchase Requisition…………………………………………………………………..

1.3.2.    Purchasing………………………………………………………………………………………………

1.3.2.1.    Purchase Order Processing………………………………………………………………………

1.3.2.2.    Contract Release Order……………………………………………………………………………

1.3.2.3.    Release of Purchase Orders……………………………………………………………………..

1.3.2.4.    Transmission of Purchase Orders………………………………………………………………

1.3.2.5.    Scheduling Agreement Delivery Schedule……………………………………………………

1.3.2.6.    Transmission of Scheduling Agreements…………………………………………………….

1.3.2.7.    Delivery and Acknowledgment Expediter…………………………………………………….

1.3.2.8.    Inbound EDI Processing………………………………………………………………………….

1.3.2.9.    Processing of Shipping Notifications/Confirmations……………………………………..

1.3.2.10.    Transmission of Shipping Notifications……………………………………………………..

1.3.3.    Goods Receipt…………………………………………………………………………………………

1.3.3.1.    Goods Receipt Processing with Reference………………………………………………….

1.3.4.    Warehouse/Stores…………………………………………………………………………………….

1.3.4.1.    Stock Placement Processing……………………………………………………………………

1.3.4.2.    Difference Processing…………………………………………………………………………….

1.3.4.3.    Confirmation…………………………………………………………………………………………

1.3.4.4.    Posting Change WM……………………………………………………………………………….

1.3.4.5.    Return Delivery………………………………………………………………………………………

1.3.4.6.    WM Stock Transfer…………………………………………………………………………………

1.3.5.    Invoice Verification……………………………………………………………………………………

1.3.5.1.    Invoice Release…………………………………………………………………………………….

1.4.    Internal Procurement…………………………………………………………………………………….

1.4.1.    Purchase Requisition…………………………………………………………………………………

1.4.1.1.    Purchase Requisition Processing………………………………………………………………

1.4.1.2.    Purchase Requisition Assignment………………………………………………………………

1.4.1.3.    Release Purchase Requisition…………………………………………………………………..

1.4.2.    Purchasing………………………………………………………………………………………………

1.4.2.1.    Purchase Order Processing………………………………………………………………………

1.4.2.2.    Release of Purchase Orders……………………………………………………………………..

1.4.2.3.    Transmission of Purchase Orders………………………………………………………………

1.4.2.4.    Scheduling Agreement Delivery Schedule……………………………………………………

1.4.2.5.    Transmission of Scheduling Agreements…………………………………………………….

1.4.2.6.    Delivery and Acknowledgment Expediter…………………………………………………….

1.4.2.7.    Inbound EDI Processing…………………………………………………………………………

1.4.2.8.    Processing of Shipping Notifications/Confirmations………………………………………

1.4.2.9.    Transmission of Shipping Notifications……………………………………………………….

1.4.3.    Goods Receipt…………………………………………………………………………………………

1.4.3.1.    Goods Receipt Processing………………………………………………………………………

1.4.3.2.    Goods Receipt Processing with Reference…………………………………………………

1.4.4.    Warehouse/Stores…………………………………………………………………………………….

1.4.4.1.    Stock Placement Processing……………………………………………………………………

1.4.4.2.    Posting Change WM……………………………………………………………………………….

1.4.4.3.    Difference Processing During Stock Placement…………………………………………..

1.4.4.4.    Confirmation of Stock Placement……………………………………………………………..

1.4.4.5.    Return Delivery……………………………………………………………………………………..

1.4.5.    Invoice Verification……………………………………………………………………………………

1.4.5.1.    Evaluated Receipt Settlement (ERS)…………………………………………………………..

1.4.5.2.    Invoice Processing with Reference…………………………………………………………….

1.4.5.3.    Invoice Overview……………………………………………………………………………………

1.4.5.4.    Invoice Release……………………………………………………………………………………..

1.4.5.5.    Inbound EDI Processing………………………………………………………………………….

1.5.    Pipeline Processing…………………………………………………………………………………….

1.5.1.    Pipeline Withdrawal…………………………………………………………………………………..

1.5.1.1.    Goods Issue Processing…………………………………………………………………………

1.5.2.    Invoice Verification……………………………………………………………………………………

1.5.2.1.    Invoice Release……………………………………………………………………………………..

1.6.    Source Administration………………………………………………………………………………….

1.6.1.    RFQ/Quotation…………………………………………………………………………………………

1.6.1.1.    Processing of Requests for Quotations………………………………………………………

1.6.1.2.    Release of RFQs……………………………………………………………………………………

1.6.1.3.    Transmission of RFQs…………………………………………………………………………….

1.6.1.4.    Vendor Quotation Processing…………………………………………………………………..

1.6.1.5.    Transmission of Rejections………………………………………………………………………

1.6.2.    Outline Purchase Agreements……………………………………………………………………..

1.6.2.1.    Contract Processing………………………………………………………………………………

1.6.2.2.    Scheduling Agreement Processing…………………………………………………………….

1.6.2.3.    Release of Outline Agreements………………………………………………………………..

1.6.2.4.    Transmission of Contracts……………………………………………………………………….

1.6.2.5.    Transmission of Scheduling Agreements…………………………………………………….

1.7.    Return Deliveries…………………………………………………………………………………………

1.7.1.    Quality Notification……………………………………………………………………………………

1.7.1.1.    Creation of a Quality Notification………………………………………………………………

1.7.2.    Outbound Shipments…………………………………………………………………………………

1.7.2.1.    Transportation Planning and Processing……………………………………………………..

1.7.2.2.    Freight Cost Invoicing and Settlement…………………………………………………………

1.7.2.3.    Message Transmission for Transport Documents………………………………………….

1.7.3.    Warehouse………………………………………………………………………………………………

1.7.3.1.    Stock Removal Processing………………………………………………………………………

1.7.3.2.    Difference Processing…………………………………………………………………………….

1.7.3.3.    Confirmation…………………………………………………………………………………………

1.7.4.    Shipping…………………………………………………………………………………………………

1.7.4.1.    Message Transmission for Deliveries………………………………………………………….

1.7.4.2.    Picking 110

1.7.4.3.    Packing Processing………………………………………………………………………………..

1.7.4.4.    Goods Issue Processing………………………………………………………………………….

1.   Procurement

 

Questions:

 

Q:   1) How many different materials do you procure on a regular basis?

 

A:

 

 

Q:   2) How does material move between plants?

 

A:

 

1.1. Procurement of Materials and External Services

1.1.1.  Purchase Requisition

1.1.1.1.   Purchase Requisition Processing

 

Questions:

 

Q:   1) How are purchase requisitions created in the case of stock material, material for direct consumption, external services?

 

A:

 

Q:   2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)?

 

A:

 

 

Q:   3) How many days does it take, typically, before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant.

 

 

Explanation:  This would be used by the system to calculate replenishment lead times. Example : In plant A, within two days the purchasing department will convert a requisition for widgets into a purchase order issued to a supoplier.Please indicate processing times per plant.

 

A:

 

 

Q:   4) Will purchase requisitions generated via material/article requirements planning be manually post-processed?

 

 

Explanation:  Problematic if dynamic rounding profiles are used, because these only take effect at the time of conversion into POs. You post-process the result, which is changed again after the manual post-processing (via rounding profiles). (via rounding profiles).

 

A:      [  ]Yes

[  ]No

 

1.1.1.2.   Purchase Requisition Assignment

 

Questions:

 

Q:   1) On the basis of which criteria are purchase requisitions assigned to a source of supply?

 

A:

 

 

Q:   2) On the basis of which criteria are purchase requisitions grouped together?

 

A:

 

 

Q:   3) What support (e.g. price simulation) does the buyer need in order to assign the purchase requisition?

 

A:

 

 

Q:   4) Are purchase requisitions converted into requests for quotations?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company?

 

A:

 

1.1.1.3.   Release Purchase Requisition

 

Questions:

 

Q:   1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order?                                                                                                 a

 

 

Explanation:  Example: all requisitions for over $1000 must be approved by the purchasing department manager, all requisitions for over $10000 must be approved by the department manager and the chief financial officer. If yes, describe the approval process, and under what circumstances the approval process applies – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) Are the purchase requisitions subject to a release strategy? If so, which criteria apply?

 

A:

 

 

Q:   3) How is the person responsible for releasing the purchase requisition to be notified?

 

A:

1.1.2.  Purchasing

1.1.2.1.   Purchase Order Processing

 

Questions:

 

Q:   1) How will purchase orders be created in your system?

 

A:

 

Q:   2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system, compared with the material valuation price?

 

A:

 

 

Q:   3) Describe how the source of supply is determined for manually created purchase requisitions!

 

A:

 

 

Q:   4) Specify the consumption categories for which you will procure external services and material directly: Asset, cost center, production order, project, sales order, other (please specify).

 

A:

 

 

Q:   5) Which types of purchase order will you use?

 

A:

 

Q:   6) How do you transmit purchase orders to your vendors?

 

A:

 

Q:   7) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes?

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway?

 

A:      [  ]Yes

[  ]No

 

 

Q:   9) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries?

 

A:

 

 

Q:   10) Will you be purchasing material imported from foreign vendors ?

 

A:      [  ]Yes

[  ]No

 

 

Q:   11) Are purchasing info records to be updated automatically with every purchase order?

 

 

Explanation:  If updating is desired and you use rounding profiles in the case of stock transport orders, after the first purchase order created the logistic data on the article is no longer read for the rounding profile. Instead the newly created purchasing info records are read! profile. Instead the newly created purchasing info records are read!

 

A:      [  ]Yes

[  ]No

 

 

Q:   12) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering?

 

A:      [  ]Yes

[  ]No

 

 

Q:   13) Do you plan and enter freight costs in the PO? If yes, describe the basis of the costs. Also indicate if any types of costs can be determined automatically (for example, freight costs per piece, per unit of weight, as a percentage of the value).

 

A:

 

 

Q:   14) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so, for which purchasing documents?

 

A:

 

Q:   15) Do you sometimes order stock material directly for a cost center or another consumption category?

 

A:      [  ]Yes

[  ]No

 

 

Q:   16) Do you have to declare your ordering activities to the authorities? If so, describe.

 

A:

 

 

Q:   17) Do you allow overdeliveries? If so, specify the percentage variance for the individual materials/material types.

 

A:

 

 

Q:   18) On the occasion that a vendor sent you less than the quantity ordered, would you ever want this shortfall to be considered an under delivery, with no further deliveries expected? Please list the values for each material/material group.

 

 

Explanation:  In case of exceeding this value, it will be a partial delivery. In case the value stayed below, it will be an under delivery

 

A:

 

 

Q:   19) Can the materials you purchase be subject to different tax types? (For example, based upon the material purchased, based upon the plant for which the material is purchased, etc)?                                                                            o

 

A:

 

 

Q:   20) Do your POs issued to vendors contain specific transport or packing instructions? Is vendors’ compliance with the transport and packing instructions to be recorded when the goods are received ?

 

 

Explanation:  e.g., full compliance, ignored instructions, …

 

A:

 

 

Q:   21) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.

 

 

Explanation:  Define the movement types for which this should be allowed.

 

A:

 

1.1.2.2.   Contract Release Order

 

Questions:

 

Q:   1) Will contract release orders be created in R/3 manually, with reference to purchase requisitions, and/or automatically? (For more details, refer to the Source Administration Scenario.) – for stock material – for consumable material – for external services

 

A:

 

1.1.2.3.   Release of Purchase Orders

 

Questions:

 

Q:   1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure….

 

 

Explanation:  Example: all purchase orders for over $100,000 must be approved by the purchasing department manager, all purchase orders over $1 million must be approved by the President. Describe the approval process, and under what circumstances the approval process applies. – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) How is the person responsible for approval to be notified? – Approver checks R/3 regularly, by phone, by e-mail, by workflow, other.

 

 

Explanation:  Background: Workflow for release procedure Background: Workflow for release procedure

 

A:

 

 

Q:   3) Will you use an electronic signature to release purchasing documents?

 

A:      [  ]Yes

[  ]No

 

1.1.2.4.   Transmission of Purchase Orders

 

Questions:

 

Q:   1) How do your vendors transmit shipping notifications?

 

A:

 

Q:   2) What information does the shipping notification contain?

 

A:

 

 

Q:   3) How are your RFQs and rejection letters to your vendors to be transmitted?

 

A:

 

Q:   4) How long after ordering and before the time of delivery should a shipping notification have been received?

 

A:

 

 

Q:   5) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

 

Q:   6) How will you transmit your purchasing documents to your vendors?

 

 

Explanation:  If you are using EDI, note also the EDI process in the reference structure.

 

A:

 

Q:   7) Do you wish to adopt vendors’ own nomenclature for characteristics (color codes, etc.) on your order form?

 

A:

 

 

Q:   8) How are purchase orders to be transmitted?

 

A:

1.1.2.5.   Scheduling Agreement Delivery Schedule

 

Questions:

 

Q:   1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually, with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.)

 

A:

 

 

Q:   2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered?

 

A:

 

 

Q:   3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet?

 

 

Explanation:  The prerequisites for using Internet release are that the Supplier Workplace is installed in your system and that the vendors concerned can access it via the Internet. In the release creation profile you can specify which release type is to be handled as an Internet release.

 

A:

 

1.1.2.6.   Transmission of Scheduling Agreements

 

Questions:

 

Q:   1) How do you wish to transmit scheduling agreements?

 

A:

 

Q:   2) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

1.1.2.7.   Delivery and Acknowledgment Expediter

 

Questions:

 

Q:   1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods?

 

A:

 

 

Q:   2) Should this deadline monitoring vary for different materials or articles? If so, please explain.

 

A:

 

 

Q:   3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? Acknowledgment deadline is exceeded?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing  document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules.

 

 

Explanation:  What kinds of purchasing document output (for example printouts, fax messages, EDI) will you send to your vendors? 1) Complete purchasing document 2) Change notice (When a purchasing document which has already been outputted and sent to a vendor is changed, you can only output the changes instead of the entire document) 3) Reminders (send before the due date) 4) Urging letters or “expeditors” (send after a due date) 4) Urging letters or “expeditors” (send after a due date) If you use order confirmations and/or shipping notifications: 5) Urging Letter for Outstanding Acknowledgement or Shipping notification notification If you use scheduling agreements: 6) Rolling Delivery Schedule 7) Urging Letter Related to Rolling Delivery schedules

 

A:

 

 

Q:   5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries. If so, how many days after the due date will you do this?

 

A:

 

 

Q:   6) How are reminders and urging letters (expediters) to be sent to your vendors?

 

A:

1.1.2.8.   Inbound EDI Processing

 

Questions:

 

Q:   1) Create a list of which R/3 messages are sent to which business partners, which IDoc type is used, and which EDI standards the messages are to be converted into.

 

 

Explanation:  Example: Customer 1 – Shipping notification – DESADV01 – VDA4913 Customer 2 – Shipping notification – DESADV01 – ANSIX12 856

 

A:

 

 

Q:   2) From how many different business partners will you receive EDI messages?

 

 

Explanation:  Examples: Customer forecast delivery schedules, vendor shipping notifications

 

A:

 

 

Q:   3) Describe the changes you want to make to the standard EDI messages.

 

 

Explanation:  If your customer or vendor uses message fields differently from the way you use them, you need to make assignment changes. In some cases, you may need to add more fields. Remember to distinguish between adjustments re mapping and adjustments re function modules in R/3.

 

A:

 

 

Q:   4) Under which operating system do you want your EDI subsystem to run?

 

A:

 

 

Q:   5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

 

 

Explanation:  Example: tRFC or field port

 

A:

 

 

Q:   6) Has SAP certified your EDI subsystem?

 

 

Explanation:  For information on which EDI subsystems have been certified by SAP, look under http://www.sap.com/products/compsoft/certify/solution.htm#cross_apps or in SAPNet – R/3 Frontend (formerly OSS) under note number 0114714

 

A:

 

 

Q:   7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

 

 

Explanation:  Example: time fixed as soon as document is created

 

A:

 

 

Q:   8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

 

 

Explanation:  Examples: immediately upon receipt, periodically…

 

A:

 

 

Q:   9) Do you want to use Work Flow to be notified of errors or warnings?

 

A:

 

 

Q:   10) What type of reporting tools do you want to use?

 

 

Explanation:  Example: Idoc lists, active monitoring

 

A:

 

1.1.2.9.   Processing of Shipping Notifications/Confirmations

 

Questions:

 

Q:   1) Will you process shipping notifications with the R/3 System?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Once you have issued a purchasing document to a vendor, do you want to track “confirmations” your vendor may return to you regarding the order?

 

 

Explanation:  Examples: 1) Order acknowledgements which confirm the order dates and quantities. 2) Shipping notifications, informing you that the vendor has shipped the goods (you can have goods receipts with reference to shipping notifications). 3) Any other – please describe.

 

A:

 

 

Q:   3) What do you do if the order acknowledgment contains quantity and/or delivery date variances vis à vis the purchase order or a previous acknowledgment?

 

A:

 

 

Q:   4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation?

 

A:

 

1.1.2.10. Transmission of Shipping Notifications

 

Questions:

 

Q:   1) Which department or person is to be informed of the shipping notifications?

 

A:

 

1.1.3.  Transportation

1.1.3.1.   Message Transmission for Transport Documents

 

Questions:

 

Q:   1) Do you require shipment documents for physically transporting the merchandise? If so, what form of document (e.g. paper, EDI)?

 

A:

 

 

Q:   2) What information do these documents contain?

 

 

Explanation:  Note: Collect sample printouts for billing documents, credit memos and debit memos, and decide which information (data fields) these documents should contain.

 

A:

 

 

Q:   3) How are shipping documents to be transmitted?

 

A:

1.1.3.2.   Transportation Planning and Processing

 

Questions:

 

Q:   1) Do you plan transportation yourself?

 

A:

 

 

Q:   2) Do you use any third-party transportation systems?

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Describe your transportation handling in detail.

 

A:

 

 

Q:   4) What carriers do you use to transport goods?

 

A:

 

 

Q:   5) How do you select your carriers?

 

A:

 

 

Q:   6) How do you create shipments?

 

A:

 

 

Q:   7) Do you have Individual and/or Collective Shipments?

 

A:

 

 

Q:   8) Do you use one mode of transport per route or a combination of modes per route, e.g. road, rail, sea?

 

A:

 

 

Q:   9) Do you need leg determination?

 

A:

 

 

Q:   10) List all documents required to complete the transportation process.

 

A:

 

 

Q:   11) Do you record the progress of the shipment?

 

A:

 

 

Q:   12) If so, which ones?

 

A:

 

 

Q:   13) Is freight charged to the customers or is it absorbed by the company?

 

A:

 

 

Q:   14) Do you need to be able to enter your actual transportation data at a later point in time (for example, time taken, distance travelled)?

 

A:

 

 

Q:   15) How do you determine shipment costs (for example, kilometers, volume)?

 

A:

 

 

Q:   16) How do you carry out settlement accounting with the external carrier?

 

A:

 

 

Q:   17) Do you charge stores for the costs of using your own vehicles?

 

A:

 

 

Q:   18) Do you handle several deliveries for different ship-to parties in one single shipment?

 

A:

 

 

Q:   19) According to which criteria do you group deliveries for one shipment?

 

A:

 

 

Q:   20) Do you have your own vehicles or do you use external carriers?

 

A:

 

 

Q:   21) What do you use as a basis for scheduling your vehicles or the vehicles of your external carrier?

 

A:

 

 

Q:   22) How do you respond to capacity constraints? Describe the contractual conditions.

 

A:

 

 

Q:   23) What information do these documents contain?

 

A:

 

1.1.3.3.   Freight Cost Invoicing and Settlement

 

Questions:

 

Q:   1) Is freight charged to the customer or does the company absorb the cost?

 

A:

 

 

Q:   2) How do you calculate your freight costs (freight pricing procedure)?

 

A:

 

 

Q:   3) Are you using multi-dimensional scales for freight calculation?

 

A:

 

 

Q:   4) How do you post your freight costs to accounting?

 

A:

 

 

Q:   5) Do you verify invoices for your forwarding agents? If so, which rules do you use?

 

A:

 

1.1.4.  Goods Receipt

1.1.4.1.   Reservation Processing

 

Questions:

 

Q:   1) Will you maintain specific material reservations (for sales, for production) for your stock materials?

 

A:

 

 

Q:   2) How far in advance are materials to be allowed to be reserved?

 

A:

 

 

Q:   3) In which cases would you want to use manual reservations?

 

A:

 

 

Q:   4) How long after the reservation date are open reservations canceled?

 

A:

 

1.1.4.2.   Goods Receipt Processing

 

Questions:

 

Q:   1) The material stock balances shown in your legacy system are to be transferred to the R/3 System. Will the stocks be valuated at the prices specified in the R/3  e total value of the former system be taken over?

 

A:

 

 

Q:   2) If you do not use the R/3 Purchasing functionality, describe the process of receiving goods from a vendor.

 

A:

 

 

Q:   3) If you do not use production orders of the R/3 System, describe the process of receiving goods from production.

 

A:

 

 

Q:   4) Should the person who posts a goods receipt be able to use a different account assignment than the one specified via the automatic account determination process?

 

A:

 

1.1.4.3.   Goods Receipt Processing with Reference

 

Questions:

 

Q:   1) Describe the process for receiving goods with reference to a purchase order.

 

 

Explanation:  General introduction to the subject General introduction to the subject

 

A:

 

 

Q:   2) Name the storage locations to which vendors deliver the goods.

 

A:

 

 

Q:   3) How do you inform the Purchasing Department that goods have been received?

 

A:

 

 

Q:   4) Do you receive quantities less than the ordered quantity? If yes, is the purchase order considered complete then or do you receive the missing quantities later?

 

A:

 

 

Q:   5) Do you physically store the goods you have received into “stock in quality inspection” at a different location than those posted to normal stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Do you allow every material to be stored at all storage locations? Please describe!

 

A:

 

 

Q:   7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes, you can define the variances in customizing.

 

A:

 

 

Q:   8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system?

 

A:

 

 

Q:   9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors.)

 

A:      [  ]Yes

[  ]No

 

 

Q:   10) Which documents are generated with the goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

Q:   11) Which documents are generated in connection with a goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

 

Q:   12) If a goods receipt quantity is assigned to a goods issue, do you want the person who enters the goods receipt to receive a corresponding message?

 

A:

 

 

Q:   13) Will you inspect the material/article at the time of goods receipt? If so, do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out?

 

 

Explanation:  QM module

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) If you are using batch management, how is the batch number determined at the time of goods receipt?

 

 

Explanation:  Batch management Batch management

 

A:

 

 

Q:   15) Do you classify the batches at the time of goods receipt? Please specify the criteria.

 

A:

 

 

Q:   16) Is the automatic account determination process defined by Financial Accounting? If not, who is responsible within Logistics?

 

A:

 

 

Q:   17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout?

 

A:

 

1.1.4.4.   Automatic Generation of Purchase Orders

 

Questions:

 

Q:   1) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.

 

 

Explanation:  Define the movement types for which this should be allowed.

 

A:

 

1.1.5.  Service Entry Sheet

1.1.5.1.   Service Entry Sheet

 

Questions:

 

Q:   1) Do you wish to process or document completion of the services performed by the service provider?

 

A:

 

1.1.6.  Warehouse/Stores

 

Questions:

 

Q:   1) Do you have storage locations, which are not relevant for Warehouse Management ?

 

A:

 

 

Q:   2) Will you use storage locations for more than one plant? Name these storage locations and the relevant plants.

 

A:

 

 

Q:   3) Describe the structure of your warehouse!

 

A:

 

 

Q:   4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ?

 

A:

 

 

Q:   5) Which system should determine the storage bins for stock placement / removement ?

 

A:

 

 

Q:   6) For removals and batch management, which system should determine the batch?

 

A:

 

 

Q:   7) Which system should generate the transport orders ?

 

A:

 

 

Q:   8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing.

 

A:

 

 

Q:   9) Do you need traceability of materials based on pallet information?

 

A:

 

 

Q:   10) Do you want to control whether goods in the goods receipt zone are displayed in the availability check?

 

A:

 

1.1.6.1.   Stock Placement Processing

 

Questions:

 

Q:   1) Are pallets managed in the system with a unique number?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Are materials posted to quality inspection after goods receipt, or are they in unrestricted-use stock?

 

A:

 

Q:   3) Can goods be issued directly from the goods receipt area?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you post your materials to “blocked stock”?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Do you post your materials to return delivery stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Describe the individual steps from external goods receipt to final placement in storage (putaway).

 

A:

 

 

Q:   7) Do you have capacity limits for your storage bins, for example, weight, volume…?

 

 

Explanation:  Index for storage bin structure Index for storage bin structure

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference?

 

A:

 

 

Q:   9) For which goods movements are transfer orders to be created automatically?

 

A:

 

 

Q:   10) What kind of form (printout) do you need for stock putaways (GR slip, transfer order form, sticker, etc.)?

 

A:

 

 

Q:   11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: – Keep in GR area – post to stock – move to inspection area?

 

 

Explanation:  Will procured material pending inspection be placed into permanent storage or remain in the goods receipt storage area? What happens with the sample: – Keep in GR area – place into warehouse – move to inspection area?

 

A:

 

 

Q:   12) Which parameters determine your putaway strategies?

 

 

Explanation:  Storage type search

 

A:

 

 

Q:   13) Do you print the stock placement (putaway) document when the transfer order is created?

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) Are transfer orders confirmed manually or automatically?

 

A:

 

 

Q:   15) Please list the storage types that will have placement confirmation.

 

A:

 

 

Q:   16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually?

 

A:

 

 

Q:   17) Who is notified of a stock putaway? How is this person notified?

 

A:

 

 

Q:   18) Will you maintain placement strategies (for example, storage types, storage sections, storage bins) for your stock materials?

 

A:

 

 

Q:   19) How many storage bins do you have per storage type?

 

A:

 

 

Q:   20) How many stock putaways (items) do you have per day?

 

A:

 

 

Q:   21) Do you receive consignment stock from vendors?

 

A:      [  ]Yes

[  ]No

 

 

Q:   22) Do you receive articles that have batch or serial numbers from vendors?

 

A:

 

 

Q:   23) Do you create a pre-allocation of your materials within warehouse management?

 

A:      [  ]Yes

[  ]No

 

 

Q:   24) Do you group together your pick list for multiple processing for a particular shipping point, route, pick date, stock placement, stock removal?

 

A:

 

 

Q:   25) Do you receive materials with batch or serial numbers from vendors?

 

A:

 

1.1.6.2.   Difference Processing

 

Questions:

 

Q:   1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer?

 

A:

 

1.1.6.3.   Confirmation

 

Questions:

 

Q:   1) Are to-bin transfer orders confirmed separately or automatically by the system?

 

A:

 

 

Q:   2) How much time elapses between delivery of the goods and their inspection, and between inspection and the arrival of the goods at their final destination?         the destination bin.

 

A:

 

 

Q:   3) How are the picking results confirmed?

 

A:

 

 

Q:   4) Which data is confirmed (e.g. actual time, transport equipment used)?

 

A:

 

 

Q:   5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically?

 

A:

 

1.1.6.4.   Return Delivery

 

Questions:

 

Q:   1) Will you be required to retain costs for material that is inspected as a result of a stock purge?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Will you create action plans/tasks for this defective material?

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Do you enter data (for example, defects, characteristic results, specific findings) on the defective material found in the stockroom or on the shop floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which documentation should accompany the goods that are returned to the vendor?

 

A:

 

 

Q:   6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned to the vendor.

 

A:

 

1.1.6.5.   Posting Change WM

 

Questions:

 

Q:   1) Do you use transfer orders to implement transfer postings with respect to consignment material?

 

A:

 

 

Q:   2) Which movement types will you use for posting changes?

 

A:

 

Q:   3) What type of documentation (forms) is to be generated in the case of transfer postings?

 

A:

 

 

Q:   4) Who is to be informed of a transfer posting? How is this person to be informed?

 

A:

 

1.1.6.6.   WM Stock Transfer

 

Questions:

 

Q:   1) Do you use storage-bin-to-storage-bin stock transfers?

 

A:      [  ]Yes

[  ]No

 

1.1.7.  Invoice Verification

1.1.7.1.   Evaluated Receipt Settlement (ERS)

 

Questions:

 

Q:   1) According to which rules do you effect automatic settlement with regard to goods receipts?

 

A:

 

 

Q:   2) Should a goods receipt with reference to a PO automatically generate an invoice for the delivery?

 

A:

 

1.1.7.2.   Invoicing Plan Settlement

 

Questions:

 

Q:   1) How many invoicing plans will you have?

 

A:

 

1.1.7.3.   Inbound EDI Processing

 

Questions:

 

Q:   1) Create a list of which R/3 messages are sent to which business partners, which IDoc type is used, and which EDI standards the messages are to be converted into.

 

 

Explanation:  Example: Customer 1 – Shipping notification – DESADV01 – VDA4913 Customer 2 – Shipping notification – DESADV01 – ANSIX12 856

 

A:

 

 

Q:   2) From how many different business partners will you receive EDI messages?

 

 

Explanation:  Examples: Customer forecast delivery schedules, vendor shipping notifications

 

A:

 

 

Q:   3) Describe the changes you want to make to the standard EDI messages.

 

 

Explanation:  If your customer or vendor uses message fields differently from the way you use them, you need to make assignment changes. In some cases, you may need to add more fields. Remember to distinguish between adjustments re mapping and adjustments re function modules in R/3.

 

A:

 

 

Q:   4) Under which operating system do you want your EDI subsystem to run?

 

A:

 

 

Q:   5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

 

 

Explanation:  Example: tRFC or field port

 

A:

 

 

Q:   6) Has SAP certified your EDI subsystem?

 

 

Explanation:  For information on which EDI subsystems have been certified by SAP, look under http://www.sap.com/products/compsoft/certify/solution.htm#cross_apps or in SAPNet – R/3 Frontend (formerly OSS) under note number 0114714

 

A:

 

 

Q:   7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

 

 

Explanation:  Example: time fixed as soon as document is created

 

A:

 

 

Q:   8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

 

 

Explanation:  Examples: immediately upon receipt, periodically…

 

A:

 

 

Q:   9) Do you want to use Work Flow to be notified of errors or warnings?

 

A:

 

 

Q:   10) What type of reporting tools do you want to use?

 

 

Explanation:  Example: Idoc lists, active monitoring

 

A:

 

1.1.7.4.   Invoice Processing with Reference

 

Questions:

 

Q:   1) Do you reduce the amount of your vendors’ invoices automatically in the event of variances?

 

A:

 

 

Q:   2) Name the types of tax that might appear on a vendor’s invoice.

 

A:

 

 

Q:   3) List the types of tax that are generally applicable and should therefore be automatically suggested in the standard system when an invoice is entered.

 

A:

 

 

Q:   4) If there are different types of tax, can groups of these tax types occur together under certain circumstances?

 

A:

 

 

Q:   5) If you are implementing QM, do you always require that goods receipts have passed QM inspection before being paid ?

 

A:

 

 

Q:   6) How do you treat unplanned delivery costs included in an invoice ?

 

 

Explanation:  Notes: Delivery costs are additional costs such as for express delivery.

 

A:

 

 

Q:   7) Do you sometimes have to change the account assignment for a certain purchase order at the time of invoice verification?

 

A:

 

 

Q:   8) Should down payments also be cleared?

 

A:

 

 

Q:   9) Which other messages do you want to send to your vendors or to people within your organization with respect to the invoice receipt?

 

 

Explanation:  For example, a payment advice note

 

A:

 

 

Q:   10) Is a goods receipt always necessary for invoice verification purposes? If so, do you allow reversal of the goods issue after the invoice has been posted? has been entered?

 

A:

 

 

Q:   11) Is the automatic account determination process only defined by Financial Accounting? If not, who is responsible within Logistics?

 

A:

 

 

Q:   12) Do you wish to notify Purchasing if the invoice price varies from the purchase order price?

 

 

Explanation:  “Mail to Purchasing” possible after posting invoice.

 

A:

 

 

Q:   13) Specific to Brazil: Describe the Nota Fiscal process including special situations such as future delivery, importation, returnable transport packing, and freight.

 

A:

 

 

Q:   14) Do you use tax jurisdiction codes? Specify the codes used.

 

 

Explanation:  Only relevant to USA and Brazil.

 

A:

 

 

Q:   15) Do you receive invoices with a large volume of data for which no checking is necessary?

 

 

Explanation:  Check whether it is possible to switch to ERS.

 

A:

 

 

Q:   16) Do you receive invoices relating to transactions that are not administered in the system?

 

A:

 

1.1.7.5.   Invoice Overview

 

Questions:

 

Q:   1) Who is responsible for processing incorrect invoices in your firm?

 

A:

 

 

Q:   2) Describe the information flow between Purchasing, Logistics and Invoice Verification in the case of errors.

 

 

Explanation:  Organizational and system-supported communication (e.g. by mail from within the application). There is no standard SAP solution for system-supported communication. Instead, a customer-specific solution has to be prepared (e.g. workflow, message technique).

 

A:

 

1.1.7.6.   Invoice Release

 

Questions:

 

Q:   1) Which invoice blocking reasons will you use?

 

A:

 

Q:   2) Do you want to block invoices for late delivery of goods? If so, block the invoice when the number of days late times the value of the late items is greater than X. Specify a value for X.

 

A:

 

 

Q:   3) Invoices can be entered in the system but may be automatically blocked due to variances. Specify the maximum quantity and price variances that are allowed.

 

 

Explanation:  When using purchase order price unit of measure, how big is the quantity difference between GR quantity and IV quantity (in purchase order price unit of measue) you tolerate without warning or error messages?

 

A:

 

 

Q:   4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order?

 

A:

 

 

Q:   5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified?

 

A:

 

 

Q:   6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded?

 

A:

 

 

Q:   7) Who checks and processes invoices that have been blocked for payment?                                                                                            le manager)

 

 

Explanation:  E.g. buyer, accounts payable accountant.

 

A:

 

 

1.2. Procurement via Subcontracting

1.2.1.  Purchase Requisition

1.2.1.1.   Purchase Requisition Processing

 

Questions:

 

Q:   1) How are purchase requisitions created in the case of stock material, material for direct consumption, external services?

 

A:

 

Q:   2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)?

 

A:

 

 

Q:   3) How many days does it take, typically, before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant.

 

 

Explanation:  This would be used by the system to calculate replenishment lead times. Example : In plant A, within two days the purchasing department will convert a requisition for widgets into a purchase order issued to a supoplier.Please indicate processing times per plant.

 

A:

 

 

Q:   4) Will purchase requisitions generated via material/article requirements planning be manually post-processed?

 

 

Explanation:  Problematic if dynamic rounding profiles are used, because these only take effect at the time of conversion into POs. You post-process the result, which is changed again after the manual post-processing (via rounding profiles). (via rounding profiles).

 

A:      [  ]Yes

[  ]No

 

1.2.1.2.   Purchase Requisition Assignment

 

Questions:

 

Q:   1) On the basis of which criteria are purchase requisitions assigned to a source of supply?

 

A:

 

 

Q:   2) On the basis of which criteria are purchase requisitions grouped together?

 

A:

 

 

Q:   3) What support (e.g. price simulation) does the buyer need in order to assign the purchase requisition?

 

A:

 

 

Q:   4) Are purchase requisitions converted into requests for quotations?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company?

 

A:

 

1.2.1.3.   Release Purchase Requisition

 

Questions:

 

Q:   1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order?                                                                                                 a

 

 

Explanation:  Example: all requisitions for over $1000 must be approved by the purchasing department manager, all requisitions for over $10000 must be approved by the department manager and the chief financial officer. If yes, describe the approval process, and under what circumstances the approval process applies – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) Are the purchase requisitions subject to a release strategy? If so, which criteria apply?

 

A:

 

 

Q:   3) How is the person responsible for releasing the purchase requisition to be notified?

 

A:

1.2.2.  Purchasing

1.2.2.1.   Purchase Order Processing

 

Questions:

 

Q:   1) How will purchase orders be created in your system?

 

A:

 

Q:   2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system, compared with the material valuation price?

 

A:

 

 

Q:   3) Describe how the source of supply is determined for manually created purchase requisitions!

 

A:

 

 

Q:   4) Specify the consumption categories for which you will procure external services and material directly: Asset, cost center, production order, project, sales order, other (please specify).

 

A:

 

 

Q:   5) Which types of purchase order will you use?

 

A:

 

Q:   6) How do you transmit purchase orders to your vendors?

 

A:

 

Q:   7) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes?

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway?

 

A:      [  ]Yes

[  ]No

 

 

Q:   9) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries?

 

A:

 

 

Q:   10) Will you be purchasing material imported from foreign vendors ?

 

A:      [  ]Yes

[  ]No

 

 

Q:   11) Are purchasing info records to be updated automatically with every purchase order?

 

 

Explanation:  If updating is desired and you use rounding profiles in the case of stock transport orders, after the first purchase order created the logistic data on the article is no longer read for the rounding profile. Instead the newly created purchasing info records are read! profile. Instead the newly created purchasing info records are read!

 

A:      [  ]Yes

[  ]No

 

 

Q:   12) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering?

 

A:      [  ]Yes

[  ]No

 

 

Q:   13) Do you plan and enter freight costs in the PO? If yes, describe the basis of the costs. Also indicate if any types of costs can be determined automatically (for example, freight costs per piece, per unit of weight, as a percentage of the value).

 

A:

 

 

Q:   14) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so, for which purchasing documents?

 

A:

 

Q:   15) Do you sometimes order stock material directly for a cost center or another consumption category?

 

A:      [  ]Yes

[  ]No

 

 

Q:   16) Do you have to declare your ordering activities to the authorities? If so, describe.

 

A:

 

 

Q:   17) Do you allow overdeliveries? If so, specify the percentage variance for the individual materials/material types.

 

A:

 

 

Q:   18) On the occasion that a vendor sent you less than the quantity ordered, would you ever want this shortfall to be considered an under delivery, with no further deliveries expected? Please list the values for each material/material group.

 

 

Explanation:  In case of exceeding this value, it will be a partial delivery. In case the value stayed below, it will be an under delivery

 

A:

 

 

Q:   19) Can the materials you purchase be subject to different tax types? (For example, based upon the material purchased, based upon the plant for which the material is purchased, etc)?                                                                            o

 

A:

 

 

Q:   20) Do your POs issued to vendors contain specific transport or packing instructions? Is vendors’ compliance with the transport and packing instructions to be recorded when the goods are received ?

 

 

Explanation:  e.g., full compliance, ignored instructions, …

 

A:

 

 

Q:   21) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.

 

 

Explanation:  Define the movement types for which this should be allowed.

 

A:

 

1.2.2.2.   Contract Release Order

 

Questions:

 

Q:   1) Will contract release orders be created in R/3 manually, with reference to purchase requisitions, and/or automatically? (For more details, refer to the Source Administration Scenario.) – for stock material – for consumable material – for external services

 

A:

 

1.2.2.3.   Release of Purchase Orders

 

Questions:

 

Q:   1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure….

 

 

Explanation:  Example: all purchase orders for over $100,000 must be approved by the purchasing department manager, all purchase orders over $1 million must be approved by the President. Describe the approval process, and under what circumstances the approval process applies. – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) How is the person responsible for approval to be notified? – Approver checks R/3 regularly, by phone, by e-mail, by workflow, other.

 

 

Explanation:  Background: Workflow for release procedure Background: Workflow for release procedure

 

A:

 

 

Q:   3) Will you use an electronic signature to release purchasing documents?

 

A:      [  ]Yes

[  ]No

 

1.2.2.4.   Transmission of Purchase Orders

 

Questions:

 

Q:   1) How do your vendors transmit shipping notifications?

 

A:

 

Q:   2) What information does the shipping notification contain?

 

A:

 

 

Q:   3) How are your RFQs and rejection letters to your vendors to be transmitted?

 

A:

 

Q:   4) How long after ordering and before the time of delivery should a shipping notification have been received?

 

A:

 

 

Q:   5) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

 

Q:   6) How will you transmit your purchasing documents to your vendors?

 

 

Explanation:  If you are using EDI, note also the EDI process in the reference structure.

 

A:

 

Q:   7) Do you wish to adopt vendors’ own nomenclature for characteristics (color codes, etc.) on your order form?

 

A:

 

 

Q:   8) How are purchase orders to be transmitted?

 

A:

1.2.2.5.   Scheduling Agreement Delivery Schedule

 

Questions:

 

Q:   1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually, with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.)

 

A:

 

 

Q:   2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered?

 

A:

 

 

Q:   3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet?

 

 

Explanation:  The prerequisites for using Internet release are that the Supplier Workplace is installed in your system and that the vendors concerned can access it via the Internet. In the release creation profile you can specify which release type is to be handled as an Internet release.

 

A:

 

1.2.2.6.   Transmission of Scheduling Agreements

 

Questions:

 

Q:   1) How do you wish to transmit scheduling agreements?

 

A:

 

Q:   2) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

1.2.2.7.   Delivery and Acknowledgment Expediter

 

Questions:

 

Q:   1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods?

 

A:

 

 

Q:   2) Should this deadline monitoring vary for different materials or articles? If so, please explain.

 

A:

 

 

Q:   3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? Acknowledgment deadline is exceeded?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing  document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules.

 

 

Explanation:  What kinds of purchasing document output (for example printouts, fax messages, EDI) will you send to your vendors? 1) Complete purchasing document 2) Change notice (When a purchasing document which has already been outputted and sent to a vendor is changed, you can only output the changes instead of the entire document) 3) Reminders (send before the due date) 4) Urging letters or “expeditors” (send after a due date) 4) Urging letters or “expeditors” (send after a due date) If you use order confirmations and/or shipping notifications: 5) Urging Letter for Outstanding Acknowledgement or Shipping notification notification If you use scheduling agreements: 6) Rolling Delivery Schedule 7) Urging Letter Related to Rolling Delivery schedules

 

A:

 

 

Q:   5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries. If so, how many days after the due date will you do this?

 

A:

 

 

Q:   6) How are reminders and urging letters (expediters) to be sent to your vendors?

 

A:

1.2.2.8.   Inbound EDI Processing

 

Questions:

 

Q:   1) Create a list of which R/3 messages are sent to which business partners, which IDoc type is used, and which EDI standards the messages are to be converted into.

 

 

Explanation:  Example: Customer 1 – Shipping notification – DESADV01 – VDA4913 Customer 2 – Shipping notification – DESADV01 – ANSIX12 856

 

A:

 

 

Q:   2) From how many different business partners will you receive EDI messages?

 

 

Explanation:  Examples: Customer forecast delivery schedules, vendor shipping notifications

 

A:

 

 

Q:   3) Describe the changes you want to make to the standard EDI messages.

 

 

Explanation:  If your customer or vendor uses message fields differently from the way you use them, you need to make assignment changes. In some cases, you may need to add more fields. Remember to distinguish between adjustments re mapping and adjustments re function modules in R/3.

 

A:

 

 

Q:   4) Under which operating system do you want your EDI subsystem to run?

 

A:

 

 

Q:   5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

 

 

Explanation:  Example: tRFC or field port

 

A:

 

 

Q:   6) Has SAP certified your EDI subsystem?

 

 

Explanation:  For information on which EDI subsystems have been certified by SAP, look under http://www.sap.com/products/compsoft/certify/solution.htm#cross_apps or in SAPNet – R/3 Frontend (formerly OSS) under note number 0114714

 

A:

 

 

Q:   7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

 

 

Explanation:  Example: time fixed as soon as document is created

 

A:

 

 

Q:   8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

 

 

Explanation:  Examples: immediately upon receipt, periodically…

 

A:

 

 

Q:   9) Do you want to use Work Flow to be notified of errors or warnings?

 

A:

 

 

Q:   10) What type of reporting tools do you want to use?

 

 

Explanation:  Example: Idoc lists, active monitoring

 

A:

 

1.2.2.9.   Processing of Shipping Notifications/Confirmations

 

Questions:

 

Q:   1) Will you process shipping notifications with the R/3 System?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Once you have issued a purchasing document to a vendor, do you want to track “confirmations” your vendor may return to you regarding the order?

 

 

Explanation:  Examples: 1) Order acknowledgements which confirm the order dates and quantities. 2) Shipping notifications, informing you that the vendor has shipped the goods (you can have goods receipts with reference to shipping notifications). 3) Any other – please describe.

 

A:

 

 

Q:   3) What do you do if the order acknowledgment contains quantity and/or delivery date variances vis à vis the purchase order or a previous acknowledgment?

 

A:

 

 

Q:   4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation?

 

A:

 

1.2.2.10. Transmission of Shipping Notifications

 

Questions:

 

Q:   1) Which department or person is to be informed of the shipping notifications?

 

A:

 

1.2.3.  Transportation

1.2.3.1.   Message Transmission for Transport Documents

 

Questions:

 

Q:   1) Do you require shipment documents for physically transporting the merchandise? If so, what form of document (e.g. paper, EDI)?

 

A:

 

 

Q:   2) What information do these documents contain?

 

 

Explanation:  Note: Collect sample printouts for billing documents, credit memos and debit memos, and decide which information (data fields) these documents should contain.

 

A:

 

 

Q:   3) How are shipping documents to be transmitted?

 

A:

1.2.3.2.   Transportation Planning and Processing

 

Questions:

 

Q:   1) Do you plan transportation yourself?

 

A:

 

 

Q:   2) Do you use any third-party transportation systems?

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Describe your transportation handling in detail.

 

A:

 

 

Q:   4) What carriers do you use to transport goods?

 

A:

 

 

Q:   5) How do you select your carriers?

 

A:

 

 

Q:   6) How do you create shipments?

 

A:

 

 

Q:   7) Do you have Individual and/or Collective Shipments?

 

A:

 

 

Q:   8) Do you use one mode of transport per route or a combination of modes per route, e.g. road, rail, sea?

 

A:

 

 

Q:   9) Do you need leg determination?

 

A:

 

 

Q:   10) List all documents required to complete the transportation process.

 

A:

 

 

Q:   11) Do you record the progress of the shipment?

 

A:

 

 

Q:   12) If so, which ones?

 

A:

 

 

Q:   13) Is freight charged to the customers or is it absorbed by the company?

 

A:

 

 

Q:   14) Do you need to be able to enter your actual transportation data at a later point in time (for example, time taken, distance travelled)?

 

A:

 

 

Q:   15) How do you determine shipment costs (for example, kilometers, volume)?

 

A:

 

 

Q:   16) How do you carry out settlement accounting with the external carrier?

 

A:

 

 

Q:   17) Do you charge stores for the costs of using your own vehicles?

 

A:

 

 

Q:   18) Do you handle several deliveries for different ship-to parties in one single shipment?

 

A:

 

 

Q:   19) According to which criteria do you group deliveries for one shipment?

 

A:

 

 

Q:   20) Do you have your own vehicles or do you use external carriers?

 

A:

 

 

Q:   21) What do you use as a basis for scheduling your vehicles or the vehicles of your external carrier?

 

A:

 

 

Q:   22) How do you respond to capacity constraints? Describe the contractual conditions.

 

A:

 

 

Q:   23) What information do these documents contain?

 

A:

 

1.2.3.3.   Freight Cost Invoicing and Settlement

 

Questions:

 

Q:   1) Is freight charged to the customer or does the company absorb the cost?

 

A:

 

 

Q:   2) How do you calculate your freight costs (freight pricing procedure)?

 

A:

 

 

Q:   3) Are you using multi-dimensional scales for freight calculation?

 

A:

 

 

Q:   4) How do you post your freight costs to accounting?

 

A:

 

 

Q:   5) Do you verify invoices for your forwarding agents? If so, which rules do you use?

 

A:

 

1.2.4.  Provision of Components

1.2.4.1.   Goods Issue Processing

 

Questions:

 

Q:   1) How do you record materials ordered for specific work orders?

 

A:

 

 

Q:   2) How will the consumption of these parts be entered and who will post the return in the system?

 

A:

 

 

Q:   3) How do you record which materials were received specifically for a work order?

 

A:

 

 

Q:   4) How much time elapses between the actual goods issue and its posting in the system?

 

 

Explanation:  Info on process steps.

 

A:

 

 

Q:   5) Is the posting made online or in batch mode?

 

 

Explanation:  Steps in system

 

A:

 

 

Q:   6) Are deliveries posted individually or for each group of goods issues?

 

 

Explanation:  Steps in system

 

A:

 

 

Q:   7) Which documents are generated in conjunction with this posting and what information do they contain?

 

 

Explanation:  1-step goods issue in which the GR at the receiving site is posted simultaneously to the GI at the DC. simultaneously to the GI at the DC.

 

A:

 

 

Q:   8) Do you want to send the pallet identification information to your customer?

 

A:

 

1.2.4.2.   Delivery Processing

 

Questions:

 

Q:   1) List all documents required to complete the delivery process (e.g. picking list, packing list or bill of loading) and what information they contain.

 

 

Explanation:  Note: For each document, collect sample printouts and decide which information (data fields) the documents must contain.

 

A:

 

 

Q:   2) If you have multiple plants, how do you determine what plant a product is delivered from?

 

A:

 

 

Q:   3) How do you determine multiple shipping points?

 

 

Explanation:  Note: In R/3, shipping point determination depends on the following objects: – Plant – Shipping condition (goods recipient) and – Loading group (material master). Decide which shipping point you want the system to offer as a default, or the alternative shipping points you would like to overwrite the default with.

 

A:

 

 

Q:   4) Do you redetermine routes at the time of delivery?

 

 

Explanation:  Note: The route with transit time and transit lead time is used for delivery scheduling, for example. In the delivery, an alternative route for the sales order or scheduling agreement can be selected depending on different weight groups.

 

A:

 

 

Q:   5) Do you compute different lead times (for example, picking, packing, loading or replenishment lead times)? Please describe in detail.

 

 

Explanation:  Note: Describe the lead times you use for delivery scheduling, and the objects (customer, route, material, shipping conditions) that these lead times depend on.

 

A:

 

 

Q:   6) Do you have a standard lead time in days for the customer#s requested delivery date?

 

A:

 

 

Q:   7) If you use batches, when do you determine them?

 

A:

 

 

Q:   8) How do you determine serial numbers in deliveries, if used?

 

 

Explanation:  Note: Serial numbers can be assigned at various points such as at the goods receipt posting (from the production line) or later when the delivery is created.

 

A:

 

 

Q:   9) Do you add additional prices at the delivery time (for example, packing or postage costs)?

 

 

Explanation:  Note: It is possible to invoice logisitics costs depending on objects in the delivery note, such as shipping conditions, packaging, or route. These price elements are then copied into the invoice. Decide whether and how these logistics costs are determined automatically.

 

A:

 

 

Q:   10) How do you create deliveries?

 

A:

 

Q:   11) Do you ever group deliveries together for different reason (e.g. freight lists, loading list, collective picking)?

 

A:

 

 

Q:   12) Do you use labels with bar codes?  How?

 

 

Explanation:  Note: With multilevel packing, you can print out labels for different packaging levels. Examples of packaging levels are boxes, wire baskets, and pallets. Decide on the information and format for the labels. Note the special printer requirements.

 

A:

 

 

Q:   13) Do you allow items that weren’t in the sales order to be added to a delivery?

 

A:

 

 

Q:   14) What types of text do you require in your delivery documents, and are they required on output?

 

 

Explanation:  Note: Decide how each text type will be filled. For example, a text can be copied from the customer master, material master, preceding document, or standard text. In addition, INCLUDE commands must be added to delivery note forms for all text types that you want to print.

 

A:

 

 

Q:   15) What information do you consider necessary for a delivery and would like to appear on an incompletion log if missing?

 

 

Explanation:  Control Incompletion check

 

A:

 

Q:   16) Do your customers accept partial deliveries in case of lack of availability and what are the rules for creating them?

 

A:

 

 

Q:   17) Do you allow sales orders to be combined or split for delivery and what are the rules?

 

 

Explanation:  Note: The standard R/3 system always attempts to merge deliveries with certain identical header data (such as identical partners, Incoterms, terms of payment, etc.). You can program additional merging or splitting criteria into the copying control between delivery and invoice.

 

A:

 

 

Q:   18) Do you check the available stock of an item in the delivery?

 

 

Explanation:  Note: When you check the availability, you should also decide what your ATP quantity should be. For example, should it only include the physical stock quantity, or should it also include goods receipts, production orders, and purchase orders?

 

A:

 

 

Q:   19) Do you track Over Delivery or Under Delivery tolerance percentages for your customers?

 

A:

 

 

Q:   20) What should happen if the delivery quantity differs from the order quantity?

 

A:

 

Q:   21) What are the reasons you would ever block a sales document from delivery?

 

A:

 

 

Q:   22) How do you allocate merchandise which is in short supply (delivery priorities)?

 

A:

 

1.2.5.  Goods Receipt

1.2.5.1.   Goods Receipt Processing with Reference

 

Questions:

 

Q:   1) Describe the process for receiving goods with reference to a purchase order.

 

 

Explanation:  General introduction to the subject General introduction to the subject

 

A:

 

 

Q:   2) Name the storage locations to which vendors deliver the goods.

 

A:

 

 

Q:   3) How do you inform the Purchasing Department that goods have been received?

 

A:

 

 

Q:   4) Do you receive quantities less than the ordered quantity? If yes, is the purchase order considered complete then or do you receive the missing quantities later?

 

A:

 

 

Q:   5) Do you physically store the goods you have received into “stock in quality inspection” at a different location than those posted to normal stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Do you allow every material to be stored at all storage locations? Please describe!

 

A:

 

 

Q:   7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes, you can define the variances in customizing.

 

A:

 

 

Q:   8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system?

 

A:

 

 

Q:   9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors.)

 

A:      [  ]Yes

[  ]No

 

 

Q:   10) Which documents are generated with the goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

Q:   11) Which documents are generated in connection with a goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

 

Q:   12) If a goods receipt quantity is assigned to a goods issue, do you want the person who enters the goods receipt to receive a corresponding message?

 

A:

 

 

Q:   13) Will you inspect the material/article at the time of goods receipt? If so, do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out?

 

 

Explanation:  QM module

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) If you are using batch management, how is the batch number determined at the time of goods receipt?

 

 

Explanation:  Batch management Batch management

 

A:

 

 

Q:   15) Do you classify the batches at the time of goods receipt? Please specify the criteria.

 

A:

 

 

Q:   16) Is the automatic account determination process defined by Financial Accounting? If not, who is responsible within Logistics?

 

A:

 

 

Q:   17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout?

 

A:

 

1.2.5.2.   Subsequent Adjustment of Components

 

Questions:

 

Q:   1) How do you make adjustments for over-/underconsumption of components by the subcontractor (vendor)?

 

A:

 

1.2.6.  Warehouse/Stores

 

Questions:

 

Q:   1) Do you have vendors with several/different ordering addresses, payees, carriers, and so on? If so, what do these depend on (assortment, supply region)?

 

A:

 

 

Q:   2) Do you have warehouses with stock of different plants?

 

A:

 

 

Q:   3) Describe the structure of your warehouse!

 

A:

 

 

Q:   4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ?

 

A:

 

 

Q:   5) Which system should determine the storage bins for stock placement / removement ?

 

A:

 

 

Q:   6) For removals and batch management, which system should determine the batch?

 

A:

 

 

Q:   7) Which system should generate the transport orders ?

 

A:

 

 

Q:   8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing.

 

A:

 

1.2.6.1.   Stock Removal Processing

 

Questions:

 

Q:   1) Upon what does the your choice of strategy depend (only in the case of several different strategies)?

 

A:

 

 

Q:   2) On which parameters does the storage bin search process depend when items are removed from storage (e.g. article, type of movement, etc.)?

 

A:

 

 

Q:   3) Do you carry out complete pallet removals and subsequent return transfers? If so, to which location is the merchandise returned?

 

 

Explanation:  Withdrawal of whole pallet = requirement to remove all stock

 

A:

 

 

Q:   4) Will you maintain picking strategies?

 

A:

 

1.2.6.2.   Stock Placement Processing

 

Questions:

 

Q:   1) Are pallets managed in the system with a unique number?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Are materials posted to quality inspection after goods receipt, or are they in unrestricted-use stock?

 

A:

 

Q:   3) Can goods be issued directly from the goods receipt area?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you post your materials to “blocked stock”?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Do you post your materials to return delivery stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Describe the individual steps from external goods receipt to final placement in storage (putaway).

 

A:

 

 

Q:   7) Do you have capacity limits for your storage bins, for example, weight, volume…?

 

 

Explanation:  Index for storage bin structure Index for storage bin structure

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference?

 

A:

 

 

Q:   9) For which goods movements are transfer orders to be created automatically?

 

A:

 

 

Q:   10) What kind of form (printout) do you need for stock putaways (GR slip, transfer order form, sticker, etc.)?

 

A:

 

 

Q:   11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: – Keep in GR area – post to stock – move to inspection area?

 

 

Explanation:  Will procured material pending inspection be placed into permanent storage or remain in the goods receipt storage area? What happens with the sample: – Keep in GR area – place into warehouse – move to inspection area?

 

A:

 

 

Q:   12) Which parameters determine your putaway strategies?

 

 

Explanation:  Storage type search

 

A:

 

 

Q:   13) Do you print the stock placement (putaway) document when the transfer order is created?

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) Are transfer orders confirmed manually or automatically?

 

A:

 

 

Q:   15) Please list the storage types that will have placement confirmation.

 

A:

 

 

Q:   16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually?

 

A:

 

 

Q:   17) Who is notified of a stock putaway? How is this person notified?

 

A:

 

 

Q:   18) Will you maintain placement strategies (for example, storage types, storage sections, storage bins) for your stock materials?

 

A:

 

 

Q:   19) How many storage bins do you have per storage type?

 

A:

 

 

Q:   20) How many stock putaways (items) do you have per day?

 

A:

 

 

Q:   21) Do you receive consignment stock from vendors?

 

A:      [  ]Yes

[  ]No

 

 

Q:   22) Do you receive articles that have batch or serial numbers from vendors?

 

A:

 

 

Q:   23) Do you create a pre-allocation of your materials within warehouse management?

 

A:      [  ]Yes

[  ]No

 

 

Q:   24) Do you group together your pick list for multiple processing for a particular shipping point, route, pick date, stock placement, stock removal?

 

A:

 

 

Q:   25) Do you receive materials with batch or serial numbers from vendors?

 

A:

 

1.2.6.3.   Difference Processing

 

Questions:

 

Q:   1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer?

 

A:

 

1.2.6.4.   Confirmation

 

Questions:

 

Q:   1) Are to-bin transfer orders confirmed separately or automatically by the system?

 

A:

 

 

Q:   2) How much time elapses between delivery of the goods and their inspection, and between inspection and the arrival of the goods at their final destination?         the destination bin.

 

A:

 

 

Q:   3) How are the picking results confirmed?

 

A:

 

 

Q:   4) Which data is confirmed (e.g. actual time, transport equipment used)?

 

A:

 

 

Q:   5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically?

 

A:

 

1.2.6.5.   Posting Change WM

 

Questions:

 

Q:   1) Do you use transfer orders to implement transfer postings with respect to consignment material?

 

A:

 

 

Q:   2) Which movement types will you use for posting changes?

 

A:

 

Q:   3) What type of documentation (forms) is to be generated in the case of transfer postings?

 

A:

 

 

Q:   4) Who is to be informed of a transfer posting? How is this person to be informed?

 

A:

 

1.2.6.6.   WM Stock Transfer

 

Questions:

 

Q:   1) Do you use storage-bin-to-storage-bin stock transfers?

 

A:      [  ]Yes

[  ]No

 

1.2.6.7.   Return Delivery

 

Questions:

 

Q:   1) Will you be required to retain costs for material that is inspected as a result of a stock purge?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Will you create action plans/tasks for this defective material?

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Do you enter data (for example, defects, characteristic results, specific findings) on the defective material found in the stockroom or on the shop floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which documentation should accompany the goods that are returned to the vendor?

 

A:

 

 

Q:   6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned to the vendor.

 

A:

 

1.2.7.  Invoice Verification

1.2.7.1.   Evaluated Receipt Settlement (ERS)

 

Questions:

 

Q:   1) According to which rules do you effect automatic settlement with regard to goods receipts?

 

A:

 

 

Q:   2) Should a goods receipt with reference to a PO automatically generate an invoice for the delivery?

 

A:

 

1.2.7.2.   Inbound EDI Processing

 

Questions:

 

Q:   1) Create a list of which R/3 messages are sent to which business partners, which IDoc type is used, and which EDI standards the messages are to be converted into.

 

 

Explanation:  Example: Customer 1 – Shipping notification – DESADV01 – VDA4913 Customer 2 – Shipping notification – DESADV01 – ANSIX12 856

 

A:

 

 

Q:   2) From how many different business partners will you receive EDI messages?

 

 

Explanation:  Examples: Customer forecast delivery schedules, vendor shipping notifications

 

A:

 

 

Q:   3) Describe the changes you want to make to the standard EDI messages.

 

 

Explanation:  If your customer or vendor uses message fields differently from the way you use them, you need to make assignment changes. In some cases, you may need to add more fields. Remember to distinguish between adjustments re mapping and adjustments re function modules in R/3.

 

A:

 

 

Q:   4) Under which operating system do you want your EDI subsystem to run?

 

A:

 

 

Q:   5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

 

 

Explanation:  Example: tRFC or field port

 

A:

 

 

Q:   6) Has SAP certified your EDI subsystem?

 

 

Explanation:  For information on which EDI subsystems have been certified by SAP, look under http://www.sap.com/products/compsoft/certify/solution.htm#cross_apps or in SAPNet – R/3 Frontend (formerly OSS) under note number 0114714

 

A:

 

 

Q:   7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

 

 

Explanation:  Example: time fixed as soon as document is created

 

A:

 

 

Q:   8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

 

 

Explanation:  Examples: immediately upon receipt, periodically…

 

A:

 

 

Q:   9) Do you want to use Work Flow to be notified of errors or warnings?

 

A:

 

 

Q:   10) What type of reporting tools do you want to use?

 

 

Explanation:  Example: Idoc lists, active monitoring

 

A:

 

1.2.7.3.   Invoice Processing with Reference

 

Questions:

 

Q:   1) Do you reduce the amount of your vendors’ invoices automatically in the event of variances?

 

A:

 

 

Q:   2) How do you notify your vendors of the reduction?

 

A:

 

 

Q:   3) Do you carry out invoice verification in the background?

 

A:

 

 

Q:   4) Do you have vendors who create one invoice for a delivery period?

 

A:

 

 

Q:   5) Do you receive mixed invoices (credit and debit items in the same document)?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Name the types of tax that might appear on a vendor’s invoice.

 

A:

 

 

Q:   7) List the types of tax that are generally applicable and should therefore be automatically suggested in the standard system when an invoice is entered.

 

A:

 

 

Q:   8) If there are different types of tax, can groups of these tax types occur together under certain circumstances?

 

A:

 

 

Q:   9) If you are implementing QM, do you always require that goods receipts have passed QM inspection before being paid ?

 

A:

 

 

Q:   10) How do you treat unplanned delivery costs included in an invoice ?

 

 

Explanation:  Notes: Delivery costs are additional costs such as for express delivery.

 

A:

 

 

Q:   11) Do you sometimes have to change the account assignment for a certain purchase order at the time of invoice verification?

 

A:

 

 

Q:   12) Should down payments also be cleared?

 

A:

 

 

Q:   13) Which other messages do you want to send to your vendors or to people within your organization with respect to the invoice receipt?

 

 

Explanation:  For example, a payment advice note

 

A:

 

 

Q:   14) Is a goods receipt always necessary for invoice verification purposes? If so, do you allow reversal of the goods issue after the invoice has been posted? has been entered?

 

A:

 

 

Q:   15) Is the automatic account determination process only defined by Financial Accounting? If not, who is responsible within Logistics?

 

A:

 

 

Q:   16) Do you wish to notify Purchasing if the invoice price varies from the purchase order price?

 

 

Explanation:  “Mail to Purchasing” possible after posting invoice.

 

A:

 

 

Q:   17) Specific to Brazil: Describe the Nota Fiscal process including special situations such as future delivery, importation, returnable transport packing, and freight.

 

A:

 

 

Q:   18) Do you use tax jurisdiction codes? Specify the codes used.

 

 

Explanation:  Only relevant to USA and Brazil.

 

A:

 

 

Q:   19) Do you receive invoices with a large volume of data for which no checking is necessary?

 

 

Explanation:  Check whether it is possible to switch to ERS.

 

A:

 

 

Q:   20) Do you receive invoices relating to transactions that are not administered in the system?

 

A:

 

1.2.7.4.   Invoice Overview

 

Questions:

 

Q:   1) Who is responsible for processing incorrect invoices in your firm?

 

A:

 

 

Q:   2) Describe the information flow between Purchasing, Logistics and Invoice Verification in the case of errors.

 

 

Explanation:  Organizational and system-supported communication (e.g. by mail from within the application). There is no standard SAP solution for system-supported communication. Instead, a customer-specific solution has to be prepared (e.g. workflow, message technique).

 

A:

 

1.2.7.5.   Invoice Release

 

Questions:

 

Q:   1) Which invoice blocking reasons will you use?

 

A:

 

Q:   2) Do you want to block invoices for late delivery of goods? If so, block the invoice when the number of days late times the value of the late items is greater than X. Specify a value for X.

 

A:

 

 

Q:   3) Invoices can be entered in the system but may be automatically blocked due to variances. Specify the maximum quantity and price variances that are allowed.

 

 

Explanation:  When using purchase order price unit of measure, how big is the quantity difference between GR quantity and IV quantity (in purchase order price unit of measue) you tolerate without warning or error messages?

 

A:

 

 

Q:   4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order?

 

A:

 

 

Q:   5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified?

 

A:

 

 

Q:   6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded?

 

A:

 

 

Q:   7) Who checks and processes invoices that have been blocked for payment?                                                                                            le manager)

 

 

Explanation:  E.g. buyer, accounts payable accountant.

 

A:

 

1.3. Procurement on a Consignment Basis

1.3.1.  Purchase Requisition

1.3.1.1.   Purchase Requisition Processing

 

Questions:

 

Q:   1) How are purchase requisitions created in the case of stock material, material for direct consumption, external services?

 

A:

 

Q:   2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)?

 

A:

 

 

Q:   3) How many days does it take, typically, before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant.

 

 

Explanation:  This would be used by the system to calculate replenishment lead times. Example : In plant A, within two days the purchasing department will convert a requisition for widgets into a purchase order issued to a supoplier.Please indicate processing times per plant.

 

A:

 

 

Q:   4) Will purchase requisitions generated via material/article requirements planning be manually post-processed?

 

 

Explanation:  Problematic if dynamic rounding profiles are used, because these only take effect at the time of conversion into POs. You post-process the result, which is changed again after the manual post-processing (via rounding profiles). (via rounding profiles).

 

A:      [  ]Yes

[  ]No

 

1.3.1.2.   Purchase Requisition Assignment

 

Questions:

 

Q:   1) On the basis of which criteria are purchase requisitions assigned to a source of supply?

 

A:

 

 

Q:   2) On the basis of which criteria are purchase requisitions grouped together?

 

A:

 

 

Q:   3) What support (e.g. price simulation) does the buyer need in order to assign the purchase requisition?

 

A:

 

 

Q:   4) Are purchase requisitions converted into requests for quotations?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company?

 

A:

 

1.3.1.3.   Release Purchase Requisition

 

Questions:

 

Q:   1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order?                                                                                                 a

 

 

Explanation:  Example: all requisitions for over $1000 must be approved by the purchasing department manager, all requisitions for over $10000 must be approved by the department manager and the chief financial officer. If yes, describe the approval process, and under what circumstances the approval process applies – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) Are the purchase requisitions subject to a release strategy? If so, which criteria apply?

 

A:

 

 

Q:   3) How is the person responsible for releasing the purchase requisition to be notified?

 

A:

1.3.2.  Purchasing

1.3.2.1.   Purchase Order Processing

 

Questions:

 

Q:   1) How will purchase orders be created in your system?

 

A:

 

Q:   2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system, compared with the material valuation price?

 

A:

 

 

Q:   3) Describe how the source of supply is determined for manually created purchase requisitions!

 

A:

 

 

Q:   4) How do you transmit purchase orders to your vendors?

 

A:

 

Q:   5) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway?

 

A:      [  ]Yes

[  ]No

 

 

Q:   7) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries?

 

A:

 

 

Q:   8) Will you be purchasing material imported from foreign vendors ?

 

A:      [  ]Yes

[  ]No

 

 

Q:   9) Are purchasing info records to be updated automatically with every purchase order?

 

 

Explanation:  If updating is desired and you use rounding profiles in the case of stock transport orders, after the first purchase order created the logistic data on the article is no longer read for the rounding profile. Instead the newly created purchasing info records are read! profile. Instead the newly created purchasing info records are read!

 

A:      [  ]Yes

[  ]No

 

 

Q:   10) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering?

 

A:      [  ]Yes

[  ]No

 

 

Q:   11) Do you plan and enter freight costs in the PO? If yes, describe the basis of the costs. Also indicate if any types of costs can be determined automatically (for example, freight costs per piece, per unit of weight, as a percentage of the value).

 

A:

 

 

Q:   12) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so, for which purchasing documents?

 

A:

 

Q:   13) Do you sometimes order stock material directly for a cost center or another consumption category?

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) Do you have to declare your ordering activities to the authorities? If so, describe.

 

A:

 

 

Q:   15) Do you allow overdeliveries? If so, specify the percentage variance for the individual materials/material types.

 

A:

 

 

Q:   16) On the occasion that a vendor sent you less than the quantity ordered, would you ever want this shortfall to be considered an under delivery, with no further deliveries expected? Please list the values for each material/material group.

 

 

Explanation:  In case of exceeding this value, it will be a partial delivery. In case the value stayed below, it will be an under delivery

 

A:

 

 

Q:   17) Can the materials you purchase be subject to different tax types? (For example, based upon the material purchased, based upon the plant for which the material is purchased, etc)?                                                                            o

 

A:

 

 

Q:   18) Do your POs issued to vendors contain specific transport or packing instructions? Is vendors’ compliance with the transport and packing instructions to be recorded when the goods are received ?

 

 

Explanation:  e.g., full compliance, ignored instructions, …

 

A:

 

1.3.2.2.   Contract Release Order

 

Questions:

 

Q:   1) Will contract release orders be created in R/3 manually, with reference to purchase requisitions, and/or automatically? (For more details, refer to the Source Administration Scenario.) – for stock material – for consumable material – for external services

 

A:

 

1.3.2.3.   Release of Purchase Orders

 

Questions:

 

Q:   1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure….

 

 

Explanation:  Example: all purchase orders for over $100,000 must be approved by the purchasing department manager, all purchase orders over $1 million must be approved by the President. Describe the approval process, and under what circumstances the approval process applies. – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) How is the person responsible for approval to be notified? – Approver checks R/3 regularly, by phone, by e-mail, by workflow, other.

 

 

Explanation:  Background: Workflow for release procedure Background: Workflow for release procedure

 

A:

 

 

Q:   3) Will you use an electronic signature to release purchasing documents?

 

A:      [  ]Yes

[  ]No

 

1.3.2.4.   Transmission of Purchase Orders

 

Questions:

 

Q:   1) How do your vendors transmit shipping notifications?

 

A:

 

Q:   2) What information does the shipping notification contain?

 

A:

 

 

Q:   3) How are your RFQs and rejection letters to your vendors to be transmitted?

 

A:

 

Q:   4) How long after ordering and before the time of delivery should a shipping notification have been received?

 

A:

 

 

Q:   5) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

 

Q:   6) How will you transmit your purchasing documents to your vendors?

 

 

Explanation:  If you are using EDI, note also the EDI process in the reference structure.

 

A:

 

Q:   7) Do you wish to adopt vendors’ own nomenclature for characteristics (color codes, etc.) on your order form?

 

A:

 

 

Q:   8) How are purchase orders to be transmitted?

 

A:

1.3.2.5.   Scheduling Agreement Delivery Schedule

 

Questions:

 

Q:   1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually, with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.)

 

A:

 

 

Q:   2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered?

 

A:

 

 

Q:   3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet?

 

 

Explanation:  The prerequisites for using Internet release are that the Supplier Workplace is installed in your system and that the vendors concerned can access it via the Internet. In the release creation profile you can specify which release type is to be handled as an Internet release.

 

A:

 

1.3.2.6.   Transmission of Scheduling Agreements

 

Questions:

 

Q:   1) How do you wish to transmit scheduling agreements?

 

A:

 

Q:   2) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

1.3.2.7.   Delivery and Acknowledgment Expediter

 

Questions:

 

Q:   1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods?

 

A:

 

 

Q:   2) Should this deadline monitoring vary for different materials or articles? If so, please explain.

 

A:

 

 

Q:   3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? Acknowledgment deadline is exceeded?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing  document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules.

 

 

Explanation:  What kinds of purchasing document output (for example printouts, fax messages, EDI) will you send to your vendors? 1) Complete purchasing document 2) Change notice (When a purchasing document which has already been outputted and sent to a vendor is changed, you can only output the changes instead of the entire document) 3) Reminders (send before the due date) 4) Urging letters or “expeditors” (send after a due date) 4) Urging letters or “expeditors” (send after a due date) If you use order confirmations and/or shipping notifications: 5) Urging Letter for Outstanding Acknowledgement or Shipping notification notification If you use scheduling agreements: 6) Rolling Delivery Schedule 7) Urging Letter Related to Rolling Delivery schedules

 

A:

 

 

Q:   5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries. If so, how many days after the due date will you do this?

 

A:

 

 

Q:   6) How are reminders and urging letters (expediters) to be sent to your vendors?

 

A:

1.3.2.8.   Inbound EDI Processing

 

Questions:

 

Q:   1) Create a list of which R/3 messages are sent to which business partners, which IDoc type is used, and which EDI standards the messages are to be converted into.

 

 

Explanation:  Example: Customer 1 – Shipping notification – DESADV01 – VDA4913 Customer 2 – Shipping notification – DESADV01 – ANSIX12 856

 

A:

 

 

Q:   2) From how many different business partners will you receive EDI messages?

 

 

Explanation:  Examples: Customer forecast delivery schedules, vendor shipping notifications

 

A:

 

 

Q:   3) Describe the changes you want to make to the standard EDI messages.

 

 

Explanation:  If your customer or vendor uses message fields differently from the way you use them, you need to make assignment changes. In some cases, you may need to add more fields. Remember to distinguish between adjustments re mapping and adjustments re function modules in R/3.

 

A:

 

 

Q:   4) Under which operating system do you want your EDI subsystem to run?

 

A:

 

 

Q:   5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

 

 

Explanation:  Example: tRFC or field port

 

A:

 

 

Q:   6) Has SAP certified your EDI subsystem?

 

 

Explanation:  For information on which EDI subsystems have been certified by SAP, look under http://www.sap.com/products/compsoft/certify/solution.htm#cross_apps or in SAPNet – R/3 Frontend (formerly OSS) under note number 0114714

 

A:

 

 

Q:   7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

 

 

Explanation:  Example: time fixed as soon as document is created

 

A:

 

 

Q:   8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

 

 

Explanation:  Examples: immediately upon receipt, periodically…

 

A:

 

 

Q:   9) Do you want to use Work Flow to be notified of errors or warnings?

 

A:

 

 

Q:   10) What type of reporting tools do you want to use?

 

 

Explanation:  Example: Idoc lists, active monitoring

 

A:

 

1.3.2.9.   Processing of Shipping Notifications/Confirmations

 

Questions:

 

Q:   1) Will you process shipping notifications with the R/3 System?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Once you have issued a purchasing document to a vendor, do you want to track “confirmations” your vendor may return to you regarding the order?

 

 

Explanation:  Examples: 1) Order acknowledgements which confirm the order dates and quantities. 2) Shipping notifications, informing you that the vendor has shipped the goods (you can have goods receipts with reference to shipping notifications). 3) Any other – please describe.

 

A:

 

 

Q:   3) What do you do if the order acknowledgment contains quantity and/or delivery date variances vis à vis the purchase order or a previous acknowledgment?

 

A:

 

 

Q:   4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation?

 

A:

 

1.3.2.10. Transmission of Shipping Notifications

 

Questions:

 

Q:   1) Which department or person is to be informed of the shipping notifications?

 

A:

 

1.3.3.  Goods Receipt

1.3.3.1.   Goods Receipt Processing with Reference

 

Questions:

 

Q:   1) Describe the process for receiving goods with reference to a purchase order.

 

 

Explanation:  General introduction to the subject General introduction to the subject

 

A:

 

 

Q:   2) Name the storage locations to which vendors deliver the goods.

 

A:

 

 

Q:   3) How do you inform the Purchasing Department that goods have been received?

 

A:

 

 

Q:   4) Do you receive quantities less than the ordered quantity? If yes, is the purchase order considered complete then or do you receive the missing quantities later?

 

A:

 

 

Q:   5) Do you physically store the goods you have received into “stock in quality inspection” at a different location than those posted to normal stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Do you allow every material to be stored at all storage locations? Please describe!

 

A:

 

 

Q:   7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes, you can define the variances in customizing.

 

A:

 

 

Q:   8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system?

 

A:

 

 

Q:   9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors.)

 

A:      [  ]Yes

[  ]No

 

 

Q:   10) Which documents are generated with the goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

Q:   11) Which documents are generated in connection with a goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

 

Q:   12) If a goods receipt quantity is assigned to a goods issue, do you want the person who enters the goods receipt to receive a corresponding message?

 

A:

 

 

Q:   13) Will you inspect the material/article at the time of goods receipt? If so, do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out?

 

 

Explanation:  QM module

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) If you are using batch management, how is the batch number determined at the time of goods receipt?

 

 

Explanation:  Batch management Batch management

 

A:

 

 

Q:   15) Do you classify the batches at the time of goods receipt? Please specify the criteria.

 

A:

 

 

Q:   16) Is the automatic account determination process defined by Financial Accounting? If not, who is responsible within Logistics?

 

A:

 

 

Q:   17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout?

 

A:

 

1.3.4.  Warehouse/Stores

 

Questions:

 

Q:   1) Do you have storage locations, which are not relevant for Warehouse Management ?

 

A:

 

 

Q:   2) Do you have warehouses with stock of different plants?

 

A:

 

 

Q:   3) Describe the structure of your warehouse!

 

A:

 

 

Q:   4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ?

 

A:

 

 

Q:   5) Which system should determine the storage bins for stock placement / removement ?

 

A:

 

 

Q:   6) For removals and batch management, which system should determine the batch?

 

A:

 

 

Q:   7) Which system should generate the transport orders ?

 

A:

 

 

Q:   8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing.

 

A:

 

1.3.4.1.   Stock Placement Processing

 

Questions:

 

Q:   1) Are pallets managed in the system with a unique number?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Are materials posted to quality inspection after goods receipt, or are they in unrestricted-use stock?

 

A:

 

Q:   3) Can goods be issued directly from the goods receipt area?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you post your materials to “blocked stock”?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Do you post your materials to return delivery stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Describe the individual steps from external goods receipt to final placement in storage (putaway).

 

A:

 

 

Q:   7) Do you have capacity limits for your storage bins, for example, weight, volume…?

 

 

Explanation:  Index for storage bin structure Index for storage bin structure

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference?

 

A:

 

 

Q:   9) For which goods movements are transfer orders to be created automatically?

 

A:

 

 

Q:   10) What kind of form (printout) do you need for stock putaways (GR slip, transfer order form, sticker, etc.)?

 

A:

 

 

Q:   11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: – Keep in GR area – post to stock – move to inspection area?

 

 

Explanation:  Will procured material pending inspection be placed into permanent storage or remain in the goods receipt storage area? What happens with the sample: – Keep in GR area – place into warehouse – move to inspection area?

 

A:

 

 

Q:   12) Which parameters determine your putaway strategies?

 

 

Explanation:  Storage type search

 

A:

 

 

Q:   13) Do you print the stock placement (putaway) document when the transfer order is created?

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) Are transfer orders confirmed manually or automatically?

 

A:

 

 

Q:   15) Please list the storage types that will have placement confirmation.

 

A:

 

 

Q:   16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually?

 

A:

 

 

Q:   17) Who is notified of a stock putaway? How is this person notified?

 

A:

 

 

Q:   18) Will you maintain placement strategies (for example, storage types, storage sections, storage bins) for your stock materials?

 

A:

 

 

Q:   19) How many storage bins do you have per storage type?

 

A:

 

 

Q:   20) How many stock putaways (items) do you have per day?

 

A:

 

 

Q:   21) Do you receive consignment stock from vendors?

 

A:      [  ]Yes

[  ]No

 

 

Q:   22) Do you receive articles that have batch or serial numbers from vendors?

 

A:

 

 

Q:   23) Do you create a pre-allocation of your materials within warehouse management?

 

A:      [  ]Yes

[  ]No

 

 

Q:   24) Do you group together your pick list for multiple processing for a particular shipping point, route, pick date, stock placement, stock removal?

 

A:

 

 

Q:   25) Do you receive materials with batch or serial numbers from vendors?

 

A:

 

1.3.4.2.   Difference Processing

 

Questions:

 

Q:   1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer?

 

A:

 

1.3.4.3.   Confirmation

 

Questions:

 

Q:   1) Are to-bin transfer orders confirmed separately or automatically by the system?

 

A:

 

 

Q:   2) How much time elapses between delivery of the goods and their inspection, and between inspection and the arrival of the goods at their final destination?         the destination bin.

 

A:

 

 

Q:   3) How are the picking results confirmed?

 

A:

 

 

Q:   4) Which data is confirmed (e.g. actual time, transport equipment used)?

 

A:

 

 

Q:   5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically?

 

A:

 

1.3.4.4.   Posting Change WM

 

Questions:

 

Q:   1) Do you use transfer orders to implement transfer postings with respect to consignment material?

 

A:

 

 

Q:   2) Which movement types will you use for posting changes?

 

A:

 

Q:   3) What type of documentation (forms) is to be generated in the case of transfer postings?

 

A:

 

 

Q:   4) Who is to be informed of a transfer posting? How is this person to be informed?

 

A:

 

1.3.4.5.   Return Delivery

 

Questions:

 

Q:   1) Will you be required to retain costs for material that is inspected as a result of a stock purge?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Will you create action plans/tasks for this defective material?

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Do you enter data (for example, defects, characteristic results, specific findings) on the defective material found in the stockroom or on the shop floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which documentation should accompany the goods that are returned to the vendor?

 

A:

 

 

Q:   6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned to the vendor.

 

A:

 

1.3.4.6.   WM Stock Transfer

 

Questions:

 

Q:   1) Do you create transfer requirements or transfer orders for consignment material?

 

A:

 

 

Q:   2) Do you use storage-bin-to-storage-bin stock transfers?

 

A:      [  ]Yes

[  ]No

 

1.3.5.  Invoice Verification

1.3.5.1.   Invoice Release

 

Questions:

 

Q:   1) Which invoice blocking reasons will you use?

 

A:

 

Q:   2) Do you want to block invoices for late delivery of goods? If so, block the invoice when the number of days late times the value of the late items is greater than X. Specify a value for X.

 

A:

 

 

Q:   3) Invoices can be entered in the system but may be automatically blocked due to variances. Specify the maximum quantity and price variances that are allowed.

 

 

Explanation:  When using purchase order price unit of measure, how big is the quantity difference between GR quantity and IV quantity (in purchase order price unit of measue) you tolerate without warning or error messages?

 

A:

 

 

Q:   4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order?

 

A:

 

 

Q:   5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified?

 

A:

 

 

Q:   6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded?

 

A:

 

 

Q:   7) Who checks and processes invoices that have been blocked for payment?                                                                                            le manager)

 

 

Explanation:  E.g. buyer, accounts payable accountant.

 

A:

 

1.4. Internal Procurement

1.4.1.  Purchase Requisition

1.4.1.1.   Purchase Requisition Processing

 

Questions:

 

Q:   1) How are purchase requisitions created in the case of stock material, material for direct consumption, external services?

 

A:

 

Q:   2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)?

 

A:

 

 

Q:   3) How many days does it take, typically, before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant.

 

 

Explanation:  This would be used by the system to calculate replenishment lead times. Example : In plant A, within two days the purchasing department will convert a requisition for widgets into a purchase order issued to a supoplier.Please indicate processing times per plant.

 

A:

 

 

Q:   4) Will purchase requisitions generated via material/article requirements planning be manually post-processed?

 

 

Explanation:  Problematic if dynamic rounding profiles are used, because these only take effect at the time of conversion into POs. You post-process the result, which is changed again after the manual post-processing (via rounding profiles). (via rounding profiles).

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Will you manually create purchase requisitions?

 

A:      [  ]Yes

[  ]No

 

1.4.1.2.   Purchase Requisition Assignment

 

Questions:

 

Q:   1) On the basis of which criteria are purchase requisitions assigned to a source of supply?

 

A:

 

 

Q:   2) On the basis of which criteria are purchase requisitions grouped together?

 

A:

 

 

Q:   3) What support (e.g. price simulation) does the buyer need in order to assign the purchase requisition?

 

A:

 

 

Q:   4) Are purchase requisitions converted into requests for quotations?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company?

 

A:

 

1.4.1.3.   Release Purchase Requisition

 

Questions:

 

Q:   1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order?                                                                                                 a

 

 

Explanation:  Example: all requisitions for over $1000 must be approved by the purchasing department manager, all requisitions for over $10000 must be approved by the department manager and the chief financial officer. If yes, describe the approval process, and under what circumstances the approval process applies – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) Are the purchase requisitions subject to a release strategy? If so, which criteria apply?

 

A:

 

 

Q:   3) How is the person responsible for releasing the purchase requisition to be notified?

 

A:

1.4.2.  Purchasing

1.4.2.1.   Purchase Order Processing

 

Questions:

 

Q:   1) How will purchase orders be created in your system?

 

A:

 

Q:   2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system, compared with the material valuation price?

 

A:

 

 

Q:   3) Describe how the source of supply is determined for manually created purchase requisitions!

 

A:

 

 

Q:   4) Specify the consumption categories for which you will procure external services and material directly: Asset, cost center, production order, project, sales order, other (please specify).

 

A:

 

 

Q:   5) Which types of purchase order will you use?

 

A:

 

Q:   6) How do you transmit purchase orders to your vendors?

 

A:

 

Q:   7) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes?

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway?

 

A:      [  ]Yes

[  ]No

 

 

Q:   9) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries?

 

A:

 

 

Q:   10) Will you be purchasing material imported from foreign vendors ?

 

A:      [  ]Yes

[  ]No

 

 

Q:   11) Are purchasing info records to be updated automatically with every purchase order?

 

 

Explanation:  If updating is desired and you use rounding profiles in the case of stock transport orders, after the first purchase order created the logistic data on the article is no longer read for the rounding profile. Instead the newly created purchasing info records are read! profile. Instead the newly created purchasing info records are read!

 

A:      [  ]Yes

[  ]No

 

 

Q:   12) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering?

 

A:      [  ]Yes

[  ]No

 

 

Q:   13) Do you plan and enter freight costs in the PO? If yes, describe the basis of the costs. Also indicate if any types of costs can be determined automatically (for example, freight costs per piece, per unit of weight, as a percentage of the value).

 

A:

 

 

Q:   14) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so, for which purchasing documents?

 

A:

 

Q:   15) Do you sometimes order stock material directly for a cost center or another consumption category?

 

A:      [  ]Yes

[  ]No

 

 

Q:   16) Do you have to declare your ordering activities to the authorities? If so, describe.

 

A:

 

 

Q:   17) Do you allow overdeliveries? If so, specify the percentage variance for the individual materials/material types.

 

A:

 

 

Q:   18) On the occasion that a vendor sent you less than the quantity ordered, would you ever want this shortfall to be considered an under delivery, with no further deliveries expected? Please list the values for each material/material group.

 

 

Explanation:  In case of exceeding this value, it will be a partial delivery. In case the value stayed below, it will be an under delivery

 

A:

 

 

Q:   19) Can the materials you purchase be subject to different tax types? (For example, based upon the material purchased, based upon the plant for which the material is purchased, etc)?                                                                            o

 

A:

 

 

Q:   20) Do your POs issued to vendors contain specific transport or packing instructions? Is vendors’ compliance with the transport and packing instructions to be recorded when the goods are received ?

 

 

Explanation:  e.g., full compliance, ignored instructions, …

 

A:

 

 

Q:   21) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.

 

 

Explanation:  Define the movement types for which this should be allowed.

 

A:

 

1.4.2.2.   Release of Purchase Orders

 

Questions:

 

Q:   1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure….

 

 

Explanation:  Example: all purchase orders for over $100,000 must be approved by the purchasing department manager, all purchase orders over $1 million must be approved by the President. Describe the approval process, and under what circumstances the approval process applies. – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) How is the person responsible for approval to be notified? – Approver checks R/3 regularly, by phone, by e-mail, by workflow, other.

 

 

Explanation:  Background: Workflow for release procedure Background: Workflow for release procedure

 

A:

 

 

Q:   3) Will you use an electronic signature to release purchasing documents?

 

A:      [  ]Yes

[  ]No

 

1.4.2.3.   Transmission of Purchase Orders

 

Questions:

 

Q:   1) How do your vendors transmit shipping notifications?

 

A:

 

Q:   2) What information does the shipping notification contain?

 

A:

 

 

Q:   3) How are your RFQs and rejection letters to your vendors to be transmitted?

 

A:

 

Q:   4) How long after ordering and before the time of delivery should a shipping notification have been received?

 

A:

 

 

Q:   5) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

 

Q:   6) How will you transmit your purchasing documents to your vendors?

 

 

Explanation:  If you are using EDI, note also the EDI process in the reference structure.

 

A:

 

Q:   7) Do you wish to adopt vendors’ own nomenclature for characteristics (color codes, etc.) on your order form?

 

A:

 

 

Q:   8) How are purchase orders to be transmitted?

 

A:

1.4.2.4.   Scheduling Agreement Delivery Schedule

 

Questions:

 

Q:   1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually, with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.)

 

A:

 

 

Q:   2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered?

 

A:

 

 

Q:   3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet?

 

 

Explanation:  The prerequisites for using Internet release are that the Supplier Workplace is installed in your system and that the vendors concerned can access it via the Internet. In the release creation profile you can specify which release type is to be handled as an Internet release.

 

A:

 

1.4.2.5.   Transmission of Scheduling Agreements

 

Questions:

 

Q:   1) How do you wish to transmit scheduling agreements?

 

A:

 

Q:   2) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

1.4.2.6.   Delivery and Acknowledgment Expediter

 

Questions:

 

Q:   1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods?

 

A:

 

 

Q:   2) Should this deadline monitoring vary for different materials or articles? If so, please explain.

 

A:

 

 

Q:   3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? Acknowledgment deadline is exceeded?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing  document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules.

 

 

Explanation:  What kinds of purchasing document output (for example printouts, fax messages, EDI) will you send to your vendors? 1) Complete purchasing document 2) Change notice (When a purchasing document which has already been outputted and sent to a vendor is changed, you can only output the changes instead of the entire document) 3) Reminders (send before the due date) 4) Urging letters or “expeditors” (send after a due date) 4) Urging letters or “expeditors” (send after a due date) If you use order confirmations and/or shipping notifications: 5) Urging Letter for Outstanding Acknowledgement or Shipping notification notification If you use scheduling agreements: 6) Rolling Delivery Schedule 7) Urging Letter Related to Rolling Delivery schedules

 

A:

 

 

Q:   5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries. If so, how many days after the due date will you do this?

 

A:

 

 

Q:   6) How are reminders and urging letters (expediters) to be sent to your vendors?

 

A:

1.4.2.7.   Inbound EDI Processing

 

Questions:

 

Q:   1) Create a list of which R/3 messages are sent to which business partners, which IDoc type is used, and which EDI standards the messages are to be converted into.

 

 

Explanation:  Example: Customer 1 – Shipping notification – DESADV01 – VDA4913 Customer 2 – Shipping notification – DESADV01 – ANSIX12 856

 

A:

 

 

Q:   2) From how many different business partners will you receive EDI messages?

 

 

Explanation:  Examples: Customer forecast delivery schedules, vendor shipping notifications

 

A:

 

 

Q:   3) Describe the changes you want to make to the standard EDI messages.

 

 

Explanation:  If your customer or vendor uses message fields differently from the way you use them, you need to make assignment changes. In some cases, you may need to add more fields. Remember to distinguish between adjustments re mapping and adjustments re function modules in R/3.

 

A:

 

 

Q:   4) Under which operating system do you want your EDI subsystem to run?

 

A:

 

 

Q:   5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

 

 

Explanation:  Example: tRFC or field port

 

A:

 

 

Q:   6) Has SAP certified your EDI subsystem?

 

 

Explanation:  For information on which EDI subsystems have been certified by SAP, look under http://www.sap.com/products/compsoft/certify/solution.htm#cross_apps or in SAPNet – R/3 Frontend (formerly OSS) under note number 0114714

 

A:

 

 

Q:   7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

 

 

Explanation:  Example: time fixed as soon as document is created

 

A:

 

 

Q:   8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

 

 

Explanation:  Examples: immediately upon receipt, periodically…

 

A:

 

 

Q:   9) Do you want to use Work Flow to be notified of errors or warnings?

 

A:

 

 

Q:   10) What type of reporting tools do you want to use?

 

 

Explanation:  Example: Idoc lists, active monitoring

 

A:

 

1.4.2.8.   Processing of Shipping Notifications/Confirmations

 

Questions:

 

Q:   1) Will you process shipping notifications with the R/3 System?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Once you have issued a purchasing document to a vendor, do you want to track “confirmations” your vendor may return to you regarding the order?

 

 

Explanation:  Examples: 1) Order acknowledgements which confirm the order dates and quantities. 2) Shipping notifications, informing you that the vendor has shipped the goods (you can have goods receipts with reference to shipping notifications). 3) Any other – please describe.

 

A:

 

 

Q:   3) What do you do if the order acknowledgment contains quantity and/or delivery date variances vis à vis the purchase order or a previous acknowledgment?

 

A:

 

 

Q:   4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation?

 

A:

 

1.4.2.9.   Transmission of Shipping Notifications

 

Questions:

 

Q:   1) Which department or person is to be informed of the shipping notifications?

 

A:

 

1.4.3.  Goods Receipt

1.4.3.1.   Goods Receipt Processing

 

Questions:

 

Q:   1) The material stock balances shown in your legacy system are to be transferred to the R/3 System. Will the stocks be valuated at the prices specified in the R/3  e total value of the former system be taken over?

 

A:

 

 

Q:   2) If you do not use the R/3 Purchasing functionality, describe the process of receiving goods from a vendor.

 

A:

 

 

Q:   3) If you do not use production orders of the R/3 System, describe the process of receiving goods from production.

 

A:

 

 

Q:   4) Should the person who posts a goods receipt be able to use a different account assignment than the one specified via the automatic account determination process?

 

A:

 

1.4.3.2.   Goods Receipt Processing with Reference

 

Questions:

 

Q:   1) Describe the process for receiving goods with reference to a purchase order.

 

 

Explanation:  General introduction to the subject General introduction to the subject

 

A:

 

 

Q:   2) Name the storage locations to which vendors deliver the goods.

 

A:

 

 

Q:   3) How do you inform the Purchasing Department that goods have been received?

 

A:

 

 

Q:   4) Do you receive quantities less than the ordered quantity? If yes, is the purchase order considered complete then or do you receive the missing quantities later?

 

A:

 

 

Q:   5) Do you physically store the goods you have received into “stock in quality inspection” at a different location than those posted to normal stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Do you allow every material to be stored at all storage locations? Please describe!

 

A:

 

 

Q:   7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes, you can define the variances in customizing.

 

A:

 

 

Q:   8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system?

 

A:

 

 

Q:   9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors.)

 

A:      [  ]Yes

[  ]No

 

 

Q:   10) Which documents are generated with the goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

Q:   11) Which documents are generated in connection with a goods receipt?

 

 

Explanation:  Note on design of SAPScript documents, message determination Note on design of SAPScript documents, message determination

 

A:

 

 

Q:   12) If a goods receipt quantity is assigned to a goods issue, do you want the person who enters the goods receipt to receive a corresponding message?

 

A:

 

 

Q:   13) Will you inspect the material/article at the time of goods receipt? If so, do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out?

 

 

Explanation:  QM module

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) If you are using batch management, how is the batch number determined at the time of goods receipt?

 

 

Explanation:  Batch management Batch management

 

A:

 

 

Q:   15) Do you classify the batches at the time of goods receipt? Please specify the criteria.

 

A:

 

 

Q:   16) Is the automatic account determination process defined by Financial Accounting? If not, who is responsible within Logistics?

 

A:

 

 

Q:   17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout?

 

A:

 

1.4.4.  Warehouse/Stores

 

Questions:

 

Q:   1) Do you have storage locations, which are not relevant for Warehouse Management ?

 

A:

 

 

Q:   2) Do you have warehouses with stock of different plants?

 

A:

 

 

Q:   3) Describe the structure of your warehouse!

 

A:

 

 

Q:   4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ?

 

A:

 

 

Q:   5) Which system should determine the storage bins for stock placement / removement ?

 

A:

 

 

Q:   6) For removals and batch management, which system should determine the batch?

 

A:

 

 

Q:   7) Which system should generate the transport orders ?

 

A:

 

 

Q:   8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing.

 

A:

 

1.4.4.1.   Stock Placement Processing

 

Questions:

 

Q:   1) Are pallets managed in the system with a unique number?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Are materials posted to quality inspection after goods receipt, or are they in unrestricted-use stock?

 

A:

 

Q:   3) Can goods be issued directly from the goods receipt area?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you post your materials to “blocked stock”?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Do you post your materials to return delivery stock?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Describe the individual steps from external goods receipt to final placement in storage (putaway).

 

A:

 

 

Q:   7) Do you have capacity limits for your storage bins, for example, weight, volume…?

 

 

Explanation:  Index for storage bin structure Index for storage bin structure

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference?

 

A:

 

 

Q:   9) For which goods movements are transfer orders to be created automatically?

 

A:

 

 

Q:   10) What kind of form (printout) do you need for stock putaways (GR slip, transfer order form, sticker, etc.)?

 

A:

 

 

Q:   11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: – Keep in GR area – post to stock – move to inspection area?

 

 

Explanation:  Will procured material pending inspection be placed into permanent storage or remain in the goods receipt storage area? What happens with the sample: – Keep in GR area – place into warehouse – move to inspection area?

 

A:

 

 

Q:   12) Which parameters determine your putaway strategies?

 

 

Explanation:  Storage type search

 

A:

 

 

Q:   13) Do you print the stock placement (putaway) document when the transfer order is created?

 

A:      [  ]Yes

[  ]No

 

 

Q:   14) Are transfer orders confirmed manually or automatically?

 

A:

 

 

Q:   15) Please list the storage types that will have placement confirmation.

 

A:

 

 

Q:   16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually?

 

A:

 

 

Q:   17) Who is notified of a stock putaway? How is this person notified?

 

A:

 

 

Q:   18) Will you maintain placement strategies (for example, storage types, storage sections, storage bins) for your stock materials?

 

A:

 

 

Q:   19) How many storage bins do you have per storage type?

 

A:

 

 

Q:   20) How many stock putaways (items) do you have per day?

 

A:

 

 

Q:   21) Do you receive consignment stock from vendors?

 

A:      [  ]Yes

[  ]No

 

 

Q:   22) Do you receive articles that have batch or serial numbers from vendors?

 

A:

 

 

Q:   23) Do you create a pre-allocation of your materials within warehouse management?

 

A:      [  ]Yes

[  ]No

 

 

Q:   24) Do you group together your pick list for multiple processing for a particular shipping point, route, pick date, stock placement, stock removal?

 

A:

 

 

Q:   25) Do you receive materials with batch or serial numbers from vendors?

 

A:

 

1.4.4.2.   Posting Change WM

 

Questions:

 

Q:   1) Do you use transfer orders to implement transfer postings with respect to consignment material?

 

A:

 

 

Q:   2) Which movement types will you use for posting changes?

 

A:

 

Q:   3) What type of documentation (forms) is to be generated in the case of transfer postings?

 

A:

 

 

Q:   4) Who is to be informed of a transfer posting? How is this person to be informed?

 

A:

 

1.4.4.3.   Difference Processing During Stock Placement

 

Questions:

 

Q:   1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer?

 

A:

 

1.4.4.4.   Confirmation of Stock Placement

 

Questions:

 

Q:   1) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically?

 

A:

 

1.4.4.5.   Return Delivery

 

Questions:

 

Q:   1) Will you be required to retain costs for material that is inspected as a result of a stock purge?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Will you create action plans/tasks for this defective material?

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Do you enter data (for example, defects, characteristic results, specific findings) on the defective material found in the stockroom or on the shop floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which documentation should accompany the goods that are returned to the vendor?

 

A:

 

 

Q:   6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned to the vendor.

 

A:

 

1.4.5.  Invoice Verification

1.4.5.1.   Evaluated Receipt Settlement (ERS)

 

Questions:

 

Q:   1) According to which rules do you effect automatic settlement with regard to goods receipts?

 

A:

 

 

Q:   2) Should a goods receipt with reference to a PO automatically generate an invoice for the delivery?

 

A:

 

1.4.5.2.   Invoice Processing with Reference

 

Questions:

 

Q:   1) Do you reduce the amount of your vendors’ invoices automatically in the event of variances?

 

A:

 

 

Q:   2) How do you notify your vendors of the reduction?

 

A:

 

 

Q:   3) Do you carry out invoice verification in the background?

 

A:

 

 

Q:   4) Do you have vendors who create one invoice for a delivery period?

 

A:

 

 

Q:   5) Do you receive mixed invoices (credit and debit items in the same document)?

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Name the types of tax that might appear on a vendor’s invoice.

 

A:

 

 

Q:   7) List the types of tax that are generally applicable and should therefore be automatically suggested in the standard system when an invoice is entered.

 

A:

 

 

Q:   8) If there are different types of tax, can groups of these tax types occur together under certain circumstances?

 

A:

 

 

Q:   9) If you are implementing QM, do you always require that goods receipts have passed QM inspection before being paid ?

 

A:

 

 

Q:   10) How do you treat unplanned delivery costs included in an invoice ?

 

 

Explanation:  Notes: Delivery costs are additional costs such as for express delivery.

 

A:

 

 

Q:   11) Do you sometimes have to change the account assignment for a certain purchase order at the time of invoice verification?

 

A:

 

 

Q:   12) Should down payments also be cleared?

 

A:

 

 

Q:   13) Which other messages do you want to send to your vendors or to people within your organization with respect to the invoice receipt?

 

 

Explanation:  For example, a payment advice note

 

A:

 

 

Q:   14) Is a goods receipt always necessary for invoice verification purposes? If so, do you allow reversal of the goods issue after the invoice has been posted? has been entered?

 

A:

 

 

Q:   15) Is the automatic account determination process only defined by Financial Accounting? If not, who is responsible within Logistics?

 

A:

 

 

Q:   16) Do you wish to notify Purchasing if the invoice price varies from the purchase order price?

 

 

Explanation:  “Mail to Purchasing” possible after posting invoice.

 

A:

 

 

Q:   17) Specific to Brazil: Describe the Nota Fiscal process including special situations such as future delivery, importation, returnable transport packing, and freight.

 

A:

 

 

Q:   18) Do you use tax jurisdiction codes? Specify the codes used.

 

 

Explanation:  Only relevant to USA and Brazil.

 

A:

 

 

Q:   19) Do you receive invoices with a large volume of data for which no checking is necessary?

 

 

Explanation:  Check whether it is possible to switch to ERS.

 

A:

 

 

Q:   20) Do you receive invoices relating to transactions that are not administered in the system?

 

A:

 

1.4.5.3.   Invoice Overview

 

Questions:

 

Q:   1) Who is responsible for processing incorrect invoices in your firm?

 

A:

 

 

Q:   2) Describe the information flow between Purchasing, Logistics and Invoice Verification in the case of errors.

 

 

Explanation:  Organizational and system-supported communication (e.g. by mail from within the application). There is no standard SAP solution for system-supported communication. Instead, a customer-specific solution has to be prepared (e.g. workflow, message technique).

 

A:

 

1.4.5.4.   Invoice Release

 

Questions:

 

Q:   1) Which invoice blocking reasons will you use?

 

A:

 

Q:   2) Do you want to block invoices for late delivery of goods? If so, block the invoice when the number of days late times the value of the late items is greater than X. Specify a value for X.

 

A:

 

 

Q:   3) Invoices can be entered in the system but may be automatically blocked due to variances. Specify the maximum quantity and price variances that are allowed.

 

 

Explanation:  When using purchase order price unit of measure, how big is the quantity difference between GR quantity and IV quantity (in purchase order price unit of measue) you tolerate without warning or error messages?

 

A:

 

 

Q:   4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order?

 

A:

 

 

Q:   5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified?

 

A:

 

 

Q:   6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded?

 

A:

 

 

Q:   7) Who checks and processes invoices that have been blocked for payment?                                                                                            le manager)

 

 

Explanation:  E.g. buyer, accounts payable accountant.

 

A:

 

1.4.5.5.   Inbound EDI Processing

 

Questions:

 

Q:   1) Create a list of which R/3 messages are sent to which business partners, which IDoc type is used, and which EDI standards the messages are to be converted into.

 

 

Explanation:  Example: Customer 1 – Shipping notification – DESADV01 – VDA4913 Customer 2 – Shipping notification – DESADV01 – ANSIX12 856

 

A:

 

 

Q:   2) From how many different business partners will you receive EDI messages?

 

 

Explanation:  Examples: Customer forecast delivery schedules, vendor shipping notifications

 

A:

 

 

Q:   3) Describe the changes you want to make to the standard EDI messages.

 

 

Explanation:  If your customer or vendor uses message fields differently from the way you use them, you need to make assignment changes. In some cases, you may need to add more fields. Remember to distinguish between adjustments re mapping and adjustments re function modules in R/3.

 

A:

 

 

Q:   4) Under which operating system do you want your EDI subsystem to run?

 

A:

 

 

Q:   5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

 

 

Explanation:  Example: tRFC or field port

 

A:

 

 

Q:   6) Has SAP certified your EDI subsystem?

 

 

Explanation:  For information on which EDI subsystems have been certified by SAP, look under http://www.sap.com/products/compsoft/certify/solution.htm#cross_apps or in SAPNet – R/3 Frontend (formerly OSS) under note number 0114714

 

A:

 

 

Q:   7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

 

 

Explanation:  Example: time fixed as soon as document is created

 

A:

 

 

Q:   8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

 

 

Explanation:  Examples: immediately upon receipt, periodically…

 

A:

 

 

Q:   9) Do you want to use Work Flow to be notified of errors or warnings?

 

A:

 

 

Q:   10) What type of reporting tools do you want to use?

 

 

Explanation:  Example: Idoc lists, active monitoring

 

A:

 

1.5. Pipeline Processing

1.5.1.  Pipeline Withdrawal

1.5.1.1.   Goods Issue Processing

 

Questions:

 

Q:   1) Which documents are generated in conjunction with this posting and what information do they contain?

 

 

Explanation:  1-step goods issue in which the GR at the receiving site is posted simultaneously to the GI at the DC. simultaneously to the GI at the DC.

 

A:

 

1.5.2.  Invoice Verification

1.5.2.1.   Invoice Release

 

Questions:

 

Q:   1) Which invoice blocking reasons will you use?

 

A:

 

Q:   2) Do you want to block invoices for late delivery of goods? If so, block the invoice when the number of days late times the value of the late items is greater than X. Specify a value for X.

 

A:

 

 

Q:   3) Invoices can be entered in the system but may be automatically blocked due to variances. Specify the maximum quantity and price variances that are allowed.

 

 

Explanation:  When using purchase order price unit of measure, how big is the quantity difference between GR quantity and IV quantity (in purchase order price unit of measue) you tolerate without warning or error messages?

 

A:

 

 

Q:   4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order?

 

A:

 

 

Q:   5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified?

 

A:

 

 

Q:   6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded?

 

A:

 

 

Q:   7) Who checks and processes invoices that have been blocked for payment?                                                                                            le manager)

 

 

Explanation:  E.g. buyer, accounts payable accountant.

 

A:

 

1.6. Source Administration

1.6.1.  RFQ/Quotation

1.6.1.1.   Processing of Requests for Quotations

 

Questions:

 

Q:   1) Do you generally request several vendors to submit prices, terms and conditions in the form of a tender/bid/quotation?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Do you want to assign a collective number to the different quotations submitted by several vendors?

 

 

Explanation:  Use of collective number. Use of collective number.

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Can an article be procured from several vendors? If so, is this the rule or an exception? (Or specify percentage.)

 

A:

 

 

Q:   4) Do you carry out requirements planning for structured articles (e.g. prepack, display)?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) How do you determine the requirement quantities at header level in the case of structured articles?

 

A:

 

 

Q:   6) Do you exclude articles from requirements planning? If so, which (e.g. import, seasonal, promotion, etc.)?

 

A:

 

1.6.1.2.   Release of RFQs

 

Questions:

 

Q:   1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure….

 

 

Explanation:  Example: all purchase orders for over $100,000 must be approved by the purchasing department manager, all purchase orders over $1 million must be approved by the President. Describe the approval process, and under what circumstances the approval process applies. – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) How is the person responsible for approval to be notified? – Approver checks R/3 regularly, by phone, by e-mail, by workflow, other.

 

 

Explanation:  Background: Workflow for release procedure Background: Workflow for release procedure

 

A:

 

 

Q:   3) Will you use an electronic signature to release purchasing documents?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) In automatic load-building, are (promotion) purchase orders to be consolidated in addition to requisitions?

 

A:      [  ]Yes

[  ]No

 

1.6.1.3.   Transmission of RFQs

 

Questions:

 

Q:   1) How will you transmit your purchasing documents to your vendors?

 

 

Explanation:  If you are using EDI, note also the EDI process in the reference structure.

 

A:

 

Q:   2) Will you send rejection letters to unsuccessful bidders? Indicate how such letters are to be transmitted to the vendor.

 

A:

1.6.1.4.   Vendor Quotation Processing

 

Questions:

 

Q:   1) Do you wish to have the system automatically analyze/evaluate quotations submitted by vendors?

 

A:

 

 

Q:   2) How do you receive the quotations?

 

A:

 

Q:   3) Are the quotations submitted by vendors to be automatically compared by the system?

 

 

Explanation:  Use of price comparison list! Use of price comparison list!

 

A:      [  ]Yes

[  ]No

 

1.6.1.5.   Transmission of Rejections

 

Questions:

 

Q:   1) How will you transmit your purchasing documents to your vendors?

 

 

Explanation:  If you are using EDI, note also the EDI process in the reference structure.

 

A:

 

Q:   2) Will you send rejection letters to unsuccessful bidders? Indicate how such letters are to be transmitted to the vendor.

 

A:

1.6.2.  Outline Purchase Agreements

1.6.2.1.   Contract Processing

 

Questions:

 

Q:   1) Will you use contracts in R/3? If so, what will you use contracts for (e.g. stock materials, consumable materials, external services)?

 

A:

 

 

Q:   2) Which types of contract do you need (e.g. value contracts, quantity contracts)?

 

A:

 

 

Q:   3) Are the contracts to be valid for: – more than one plant – more than one company code?

 

A:

 

 

Q:   4) Do you also allow a consumption account in the case of contracts for stock materials?

 

A:      [  ]Yes

[  ]No

 

1.6.2.2.   Scheduling Agreement Processing

 

Questions:

 

Q:   1) Will you use scheduling agreements to procure materials from external suppliers or supplying plants? If so, which types of scheduling agreement will you use? Should these scheduling agreements be maintained centrally?

 

 

Explanation:  Will you maintain scheduling agreements in SAP with either an external vendor or a plant supplying the materials? If yes, – what type of scheduling agreements are you maintaining? (for example, standard, subcontracting, consignment, stock transfer. – will any of these scheduling agreements reference a centrally maintained contract?

 

A:

 

 

Q:   2) Do you want to reconcile the quantity requested and the quantity actually delivered with your vendor (monitoring function)? If so, how are the lines of the scheduling agreement delivery schedule generated: manually or via materials planning (MRP)?       M

 

A:

 

 

Q:   3) Do you need release documents (e.g., call-offs) and master conditions to manage your scheduling lines?  If yes, are any of these JIT delivery schedules?

 

A:

 

 

Q:   4) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet?

 

 

Explanation:  The prerequisites for using Internet release are that the Supplier Workplace is installed in your system and that the vendors concerned can access it via the Internet. In the release creation profile you can specify which release type is to be handled as an Internet release.

 

A:

 

 

Q:   5) Do you sometimes assign a consumption category to scheduling agreements for stock materials?

 

A:

 

1.6.2.3.   Release of Outline Agreements

 

Questions:

 

Q:   1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure….

 

 

Explanation:  Example: all purchase orders for over $100,000 must be approved by the purchasing department manager, all purchase orders over $1 million must be approved by the President. Describe the approval process, and under what circumstances the approval process applies. – for stock material – for consumable material – for external services

 

A:

 

 

Q:   2) How is the person responsible for approval to be notified? – Approver checks R/3 regularly, by phone, by e-mail, by workflow, other.

 

 

Explanation:  Background: Workflow for release procedure Background: Workflow for release procedure

 

A:

 

 

Q:   3) Will you use an electronic signature to release purchasing documents?

 

A:      [  ]Yes

[  ]No

 

1.6.2.4.   Transmission of Contracts

 

Questions:

 

Q:   1) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

 

Q:   2) How will you transmit your purchasing documents to your vendors?

 

 

Explanation:  If you are using EDI, note also the EDI process in the reference structure.

 

A:

 

Q:   3) Do you wish to adopt vendors’ own nomenclature for characteristics (color codes, etc.) on your order form?

 

A:

 

 

Q:   4) How will you transmit your contract release orders?

 

 

Explanation:  Background: Setting up of message determination. E.g. notification by fax, EDI, … fax, EDI, …

 

A:

 

Q:   5) How do you wish to transmit your contracts to your vendors?

 

 

Explanation:  Background: Setting up the message determination process.

 

A:

1.6.2.5.   Transmission of Scheduling Agreements

 

Questions:

 

Q:   1) How do you wish to transmit scheduling agreements?

 

A:

 

Q:   2) Are there differences per vendor and/or site? If so, which?

 

 

Explanation:  Customizing and master data message determination Customizing and master data message determination

 

A:

 

1.7. Return Deliveries

1.7.1.  Quality Notification

1.7.1.1.   Creation of a Quality Notification

 

Questions:

 

Q:   1) In your company, who is responsible for the receipt or creation of quality notifications?

 

 

Explanation:  Call center organizational unit etc.?

 

A:

 

 

Q:   2) Do you want a simplified view of the structure and functions of a notification to facilitate ease of use for occasional users?

 

 

Explanation:  Create simplified notification type for transaction IQS21.

 

A:

 

 

Q:   3) Do you want to create notifications using copy models?

 

 

Explanation:  Customizing: Define initial screens for notifications.

 

A:

 

 

Q:   4) How do you prioritize incoming notifications (complaints, queries and so on)?

 

 

Explanation:  For example: “Very high”, “high” etc.

 

A:

 

 

Q:   5) Do you define specific periods of time for processing notifications?

 

 

Explanation:  Processing period for specific notification priorities.

 

A:

 

 

Q:   6) List the business partners (internal and/or external) whose address information you require when creating the notification. Add other business partners, if necessary.

 

 

Explanation:  Partner definition.

 

A:

 

 

Q:   7) How do you describe the problem? Do you use a verbal description or standard codes?

 

 

Explanation:  Coding: Definiton of catalog profile

 

A:

 

 

Q:   8) Do you want to attach electronic documents (for example, inspection reports) to the notification?

 

 

Explanation:  Linking of quality notifications to the Document Management System.

 

A:

 

 

Q:   9) Do you assign a responsible person to each task?

 

 

Explanation:  Note: An incorrect assignment is usually the result of a problem with the documentation.

 

A:

 

 

Q:   10) Do you have ad-hoc tasks that you always carry out for different notification types or priorities? If so, describe these tasks.

 

 

Explanation:  Definiton of response profiles.

 

A:

 

 

Q:   11) Do you want the person or coordinator responsible for a task to be notified automatically by the system?

 

 

Explanation:  User-based workflow definition or definition using HR reporting structure.

 

A:

 

 

Q:   12) Do you want newly created notifications to be subject to an additional approval procedure?

 

 

Explanation:  Set the “approval required” indicator for the required notification type (IMG activity: OLQN_CL). An additional notification status “Submit for approval” will be created. be created.

 

A:

 

 

Q:   13) How do you want to structure the layout of your notification with regard to the problem description, execution, items, tasks, activities?

 

 

Explanation:  Note: This applies to all notification types (Q1,Q2,Q3 etc.).

 

A:

 

 

Q:   14) Do you record costs arising from complaints? Describe how you record these.

 

 

Explanation:  Costs, for example, for wages, material, telephone costs, travel expenses etc.

 

A:

 

 

Q:   15) Do you want to create and activate the QM order, based on the notification? Where are these costs to be settled?

 

A:

 

 

Q:   16) How many notifications do you receive each day or each year?

 

 

Explanation:  Defining number ranges for notifications.

 

A:

 

 

Q:   17) Do you record the performed activities that solved the customer problem in a standardized way (for example, using standardized codes) in order to evaluate possible solutions for a problem?

 

 

Explanation:  Coding of tasks, items and activities.

 

A:

 

 

Q:   18) How is a quality notification processed in your company? Describe the process for external or internal notifications.

 

 

Explanation:  Designing action box with sequential processing.

 

A:

 

 

Q:   19) Do you allow your customers to create complaints in your system using the Internet?

 

A:

 

1.7.2.  Outbound Shipments

1.7.2.1.   Transportation Planning and Processing

 

Questions:

 

Q:   1) Do you plan transportation yourself?

 

A:

 

 

Q:   2) Do you use any third-party transportation systems?

 

A:      [  ]Yes

[  ]No

 

 

Q:   3) Describe your transportation handling in detail.

 

A:

 

 

Q:   4) What carriers do you use to transport goods?

 

A:

 

 

Q:   5) How do you select your carriers?

 

A:

 

 

Q:   6) How do you create shipments?

 

A:

 

 

Q:   7) Do you have Individual and/or Collective Shipments?

 

A:

 

 

Q:   8) Do you use one mode of transport per route or a combination of modes per route, e.g. road, rail, sea?

 

A:

 

 

Q:   9) Do you need leg determination?

 

A:

 

 

Q:   10) List all documents required to complete the transportation process.

 

A:

 

 

Q:   11) Do you record the progress of the shipment?

 

A:

 

 

Q:   12) If so, which ones?

 

A:

 

 

Q:   13) Is freight charged to the customers or is it absorbed by the company?

 

A:

 

 

Q:   14) Do you need to be able to enter your actual transportation data at a later point in time (for example, time taken, distance travelled)?

 

A:

 

 

Q:   15) How do you determine shipment costs (for example, kilometers, volume)?

 

A:

 

 

Q:   16) How do you carry out settlement accounting with the external carrier?

 

A:

 

 

Q:   17) Do you charge stores for the costs of using your own vehicles?

 

A:

 

 

Q:   18) Do you handle several deliveries for different ship-to parties in one single shipment?

 

A:

 

 

Q:   19) According to which criteria do you group deliveries for one shipment?

 

A:

 

 

Q:   20) Do you have your own vehicles or do you use external carriers?

 

A:

 

 

Q:   21) What do you use as a basis for scheduling your vehicles or the vehicles of your external carrier?

 

A:

 

 

Q:   22) How do you respond to capacity constraints? Describe the contractual conditions.

 

A:

 

 

Q:   23) What information do these documents contain?

 

A:

 

1.7.2.2.   Freight Cost Invoicing and Settlement

 

Questions:

 

Q:   1) Is freight charged to the customer or does the company absorb the cost?

 

A:

 

 

Q:   2) How do you calculate your freight costs (freight pricing procedure)?

 

A:

 

 

Q:   3) Are you using multi-dimensional scales for freight calculation?

 

A:

 

 

Q:   4) How do you post your freight costs to accounting?

 

A:

 

 

Q:   5) Do you verify invoices for your forwarding agents? If so, which rules do you use?

 

A:

 

1.7.2.3.   Message Transmission for Transport Documents

 

Questions:

 

Q:   1) Do you require shipment documents for physically transporting the merchandise? If so, what form of document (e.g. paper, EDI)?

 

A:

 

 

Q:   2) What information do these documents contain?

 

 

Explanation:  Note: Collect sample printouts for billing documents, credit memos and debit memos, and decide which information (data fields) these documents should contain.

 

A:

 

 

Q:   3) How are shipping documents to be transmitted?

 

A:

1.7.3.  Warehouse

1.7.3.1.   Stock Removal Processing

 

Questions:

 

Q:   1) Upon what does the your choice of strategy depend (only in the case of several different strategies)?

 

A:

 

 

Q:   2) On which parameters does the storage bin search process depend when items are removed from storage (e.g. article, type of movement, etc.)?

 

A:

 

 

Q:   3) Do you carry out complete pallet removals and subsequent return transfers? If so, to which location is the merchandise returned?

 

 

Explanation:  Withdrawal of whole pallet = requirement to remove all stock

 

A:

 

 

Q:   4) Will you maintain picking strategies?

 

A:

 

1.7.3.2.   Difference Processing

 

Questions:

 

Q:   1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer?

 

A:

 

1.7.3.3.   Confirmation

 

Questions:

 

Q:   1) Are to-bin transfer orders confirmed separately or automatically by the system?

 

A:

 

 

Q:   2) How much time elapses between delivery of the goods and their inspection, and between inspection and the arrival of the goods at their final destination?         the destination bin.

 

A:

 

 

Q:   3) How are the picking results confirmed?

 

A:

 

 

Q:   4) Which data is confirmed (e.g. actual time, transport equipment used)?

 

A:

 

 

Q:   5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically?

 

A:

 

1.7.4.  Shipping

1.7.4.1.   Message Transmission for Deliveries

 

Questions:

 

Q:   1) What information do these documents contain?

 

 

Explanation:  Note: Collect sample printouts for billing documents, credit memos and debit memos, and decide which information (data fields) these documents should contain.

 

A:

 

 

Q:   2) How are deliveries to be transmitted?

 

A:

 

Q:   3) How are shipping documents to be transmitted?

 

A:

1.7.4.2.   Picking

 

Questions:

 

Q:   1) Will you use the SAP Warehouse Management component?

 

A:      [  ]Yes

[  ]No

 

 

Q:   2) Which type of warehouse management do you use?

 

 

Explanation:  Customizing: LE shipping picking lean WM control for assignment of plant/storage location/warehouse number plant/storage location/warehouse number

 

A:

 

Q:   3) Do you use Lean WM for picking?

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Is the picking process handled via an external system?

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Which activities do you carry out during the picking process?

 

 

Explanation:  Description of process steps

 

A:

 

Q:   6) Do you carry out picking on an article or recipient basis?

 

 

Explanation:  Two-step picking

 

A:

 

 

Q:   7) Do you have material that:

 

A:

 

Q:   8) Do you confirm your picking process?

 

A:      [  ]Yes

[  ]No

 

 

Q:   9) Do you group deliveries together to expedite the picking process (picking wave)?

 

A:      [  ]Yes

[  ]No

 

 

Q:   10) How will the relevant picker be assigned to a pick order?

 

A:

 

 

Q:   11) Will target times for picking be recorded?

 

A:

 

 

Q:   12) How are picking staff assigned to individual pick orders?

 

A:

 

 

Q:   13) Do you use software from another vendor to handle this process? If so, how is the process carried out?

 

 

Explanation:  Linkage of external systems

 

A:

 

 

Q:   14) Are you supported by a sub-system when picking (e.g. radio, PDC, warehouse control unit, etc.)?

 

A:

 

 

Q:   15) How do you determine the location at which an item must be picked?

 

 

Explanation:  Note: In R/3, the picking/storage location is determined in the delivery by the plant, shipping point, and storage condition. What other criteria determine your picking location?

 

A:

 

 

Q:   16) Do you group together deliveries for which picking is to take place over a certain time interval?

 

 

Explanation:  Wave pick

 

A:      [  ]Yes

[  ]No

 

 

Q:   17) How do you plan the picking sequence of the individual deliveries?

 

 

Explanation:  User exit for delivery sorting within a wave pick User exit for delivery sorting within a wave pick

 

A:

 

 

Q:   18) Which documents are used for picking and what information do they contain (planned time, transport equipment to be used, etc.)?

 

A:

 

 

Q:   19) How do you optimize picking (split according to specific criteria)?

 

 

Explanation:  Determination of TO split by volume, time, weight Determination of TO split by volume, time, weight Determination of TO split by volume, time, weight

 

A:

 

 

Q:   20) How are the picking results confirmed?

 

 

Explanation:  Steps in process

 

A:

 

 

Q:   21) In how many steps are the goods grouped?

 

A:

 

 

Q:   22) Are target times for picking determined?

 

 

Explanation:  Control of ACTUAL-PLAN data at time of picking Customizing: LE warehouse management events shipments determination plan data plan data

 

A:      [  ]Yes

[  ]No

 

 

Q:   23) Is payment of pickers performance-related?

 

A:

 

1.7.4.3.   Packing Processing

 

Questions:

 

Q:   1) Describe your packing process in detail.

 

A:

 

 

Q:   2) Would you require a packing proposal in sales documents?

 

A:

 

 

Q:   3) Do you have specific packing materials?

 

 

Explanation:  Maintaining packaging materials as articles

 

A:      [  ]Yes

[  ]No

 

 

Q:   4) Do you need to be able to pack certain articles in certain packaging materials only?

 

 

Explanation:  Control of assignment of articles and shipping material

 

A:      [  ]Yes

[  ]No

 

 

Q:   5) Do you want to use multi-level packing? That is, do you combine materials in other units?

 

 

Explanation:  Control of functionality using relevant assignment of article group shipping material in article master.

 

A:      [  ]Yes

[  ]No

 

 

Q:   6) Do you require detailed information on the type and number of the packing materials to be used for picking? If so, which algorithms do you use to determine this information?

 

 

Explanation:  Can the rough workload estimate be used, in order to create the relevant information?

 

A:

 

 

Q:   7) Do you want to pack items of a delivery in such a way that you know which and how many articles are in each shipping material (for example, wire basket or roll container)?

 

 

Explanation:  Control whether integrated packaging can be used in the area of delivery processing.

 

A:      [  ]Yes

[  ]No

 

 

Q:   8) Do you require packing documents (packing list) and what information do these contain?

 

A:

 

 

Q:   9) Are you currently using any external software for packing?

 

A:

 

 

Q:   10) Do you combine packed materials into other units (shipping units), for example, several packages into one container?

 

A:      [  ]Yes

[  ]No

 

 

Q:   11) What packing materials do you use?

 

A:

 

 

Q:   12) Do you need to check the maximum capacity limit of packing materials?

 

 

Explanation:  Maintaining capacity limit for articles.

 

A:      [  ]Yes

[  ]No

 

 

Q:   13) Do you need direct verification for information on the physical packaging transaction on the packing station for the R/3 System?

 

A:

 

 

Q:   14) Do you want to send the pallet identification information to your customer?

 

A:

 

1.7.4.4.   Goods Issue Processing

 

Questions:

 

Q:   1) How much time elapses between the actual goods issue and its posting in the system?

 

 

Explanation:  Info on process steps.

 

A:

 

 

Q:   2) Is the posting made online or in batch mode?

 

 

Explanation:  Steps in system

 

A:

 

 

Q:   3) Are deliveries posted individually or for each group of goods issues?

 

 

Explanation:  Steps in system

 

A:

 

 

Q:   4) Which documents are generated in conjunction with this posting and what information do they contain?

 

 

Explanation:  1-step goods issue in which the GR at the receiving site is posted simultaneously to the GI at the DC. simultaneously to the GI at the DC.

 

A:

 

 

Q:   5) Do you want to send the pallet identification information to your customer?

 

A:

 

I hope Questions framed here will be more useful and helps to understand the Client Business.. Process.

Thanking you.

Please refer my previous blog for SAP WM MM IM.

https://people.sap.com/shivakkumar.geethavenkatesan79

 

 

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