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From the very beginning, procurement processes played a key role in shaping the new SAP S/4HANA Cloud solution. The idea is to simplify the design of the processes while relying on the deep integration of the suite. With the new 1705 release, several release highlights prove the high relevance for the Oil & Gas industry. In the following, these are briefly introduced and set into context with complementary offerings; e.g., from SAP ARIBA.

Operational Procurement: The requisitioning process has been further simplified including a powerful cross-catalogue (e.g, SAP ARIBA) search, the illustration of follow-on documents, flexible item changes and enhanced workflow capabilities. A new Notification area in FIORI 2.0 design simplifies the user interaction. The procurement of unplanned services is supported by checking value limits.

Supplier Management: SAP S/4HANA Cloud offers the possibility to create a supplier evaluation and send it to an appraiser. This process is supported by flexible reminding functions. The user can maintain individual weighting criteria for evaluating suppliers, such as time, quantity, quality, price, and questionnaires. Furthermore, the buyer can collaborate with colleagues on a procurement-related activity based on the SAP CoPilot.

Sourcing and Contract Management: Requesting an actual price for a specific material or service can be achieved by sending a sourcing request to SAP ARIBA Sourcing Solution or to SAP ARIBA Network. For simple price requests, it is now supported to execute the entire process in SAP S/4HANA directly. The monitoring of purchasing document items (e.g., request-for-quotation and purchase-contract items) is redesigned using Fiori User Experience with additional analytical capabilities to support the user with various filter and drill-down capabilities. Based on the new flexible workflow in SAP S/4HANA, the purchasing manager can define approval rules for Supplier Quotations in the awarding process.

Invoice and Payables Management: When procuring goods that should be accounted against an asset, you are now able to create a supplier invoice directly against an asset. This can be achieved both from a purchase order reference and directly against an asset in case no purchase order exists.

Purchasing Analytics: Purchasing Analytics play an essential role in a high-performance procurement organization. A Purchase Order Value KPI shows the actual purchase order net amount by various criteria. Buyers are also interested to see how the purchasing spend will evolve in the future; e.g., taking into account purchase requisitions that are currently in approval,. Supplier evaluation consists of hard facts (score based on delivery, quality, time and price) and soft facts (score based on questionnaires).

API Hub and Extensibility: Numerous APIĀ“s, oData-Services and FIORI apps can be used and extended to tailor processes and User Interfaces individually.

 

Both the LoB Procurement and the IBU Oil & Gas (Peter Schlemmer, peter.schlemmer@sap.com) are your contact points to further discuss the new capabilities and your business environment.

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