In this Blog, i am going to explain how the BP creation works for Distributor as Vendor and normal vendor creation in SAP FMS based IS Retail system (HANA DB) and S/4HANA system.
As we all know, SAP has brought the concept that Vendor/Customer will be created under BP.
First we will see, how the vendor creation with respect to BP works in S/4HANA:
In S/4HANA system, vendor can created two ways:
- Using ‘BP’ transaction code, first create the General Business partner, then go into change mode and then create vendor master under this Business Partner. As vendor is created under BP, it will be automatically assigned to BP.
- Using Standard transaction code ‘XK01’, vendor is created first. And then, using Tcode ‘FLBPC1’ BP is created from the vendor or Already Created BP is linked to vendor using Transaction code ‘FLBPC2’.
(Note: The Number range configuration for vendor and BP as BP to vendor and vendor to BP should be carried out before Master creation and the BP Role assignment).
Now, we will look into SAP FMS IS Retail system.
In IS Retail system, as we know Distributor will be created as vendor and also vendor master will be created for Procurement process.
Before creating vendor Master (Distributor as vendor), we need to take care of the configurations for vendor account group and BP role assignment)
We need to create separate vendor account group (E.g. Z999) for Distributor as Vendor and we should not assign this account group (Z999) to any BP role and vise versa.
If the above mentioned configuration is carried out by mistake then system behavior for vendor master (Distributor as vendor) changes.
As per the configuration, when vendor master is created using standard Tcode XK01, then BP is created directly.
If vendor is created from BP transaction, BP is created and linked to vendor master.
Then the system does not allow to assign this vendor created to Site Master using transaction WB01/WB02.
This is because, if the BP is linked to vendor master. System does not allow to use this vendor as “Distributor as Vendor” as already vendor is treated as Business Partner.
In such cases,Vendor for Site should be created directly under Tcode WB01(Site Master Creation) and not using BP or XK01 transaction.
And for the vendor master created using WB01, BP cannot be created using Transaction ‘FLBPC1’ or linked to BP using Transaction “FLBPC2”.
This is because, the system checks the table “T001W” with “LIFNR” (Vendor Master) and field “VLFKZ” (Site/Plant Category). If the field “VLFKZ” is filled with Value (E.g. “B”) then the vendor will be determined as Retail Site and stops the BP creation/assignment operation.
If the field is Blank then the system allows to Create/Assign BP to the vendor.
In FMS IS Retail system:
- Create unique Z (Z999) vendor Account group for Distributor as vendor and don’t assign or link to BP Role.
- For standard vendor master, create another Z (Z001) vendor account group and carry out the BP Role assignment.