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Overview

Cloud-based Concur travel and expense solutions enable users to plan trips and create expense reports. This information is typically transferred to financial systems for posting. Integration with SAP S/4HANA Cloud enables users to export cost objects such as cost centers, internal orders, and WBS elements to Concur and import expense reports and cash advances ready for posting to SAP S/4HANA. The integration can be performed as a direct connection or via the SAP HANA Cloud Platform integration .

 

Story

One of our project is to make an integration from SAP S/4HANA Cloud to Concur.

The business scope is showing as follow.

 

The process flow for S/4 to Concur is showing as the following picture.

To make it briefly, the key process flows are:

  1. Set up system connection (Middleware optional)
  2. Export master data
  3. Maintain integration of Financial Posting

 

For our developer, we support this process flow by using integration flow

We use the following functionalities for the integration via SAP Cloud Platform Integration

Export of Master Data

  • Export of Employee Data (Supported only in SAP ERP)
  • Export of Cost Objects
  • Export of Cost Centers
  • Export of Internal Orders
  • Export of Project WBS Elements
  • Export of Sales Order Items (Supported only in SAP ERP)
  • Export of Networks (Supported only in SAP ERP)
  • Export of Network Activities (Supported only SAP ERP)

Import of Transactional Data

  • Import of Expense Reports
  • Posting of Expense Reports

The configuration of the integration is performed in the SAP financial system. In the SAP ERP it can be started using transaction CTE_SETUP. In SAP S4/HANA Cloud use the “Setting Up the Integration with Concur” App.

Link to the pre-packaged integration content : Concur Integration: Data Export and FI Posting

Business Benefits

  • Secured, bidirectional system-to-system communication for faster processing and payments
  • Fully automated and robust process and data integration that provides end-to-end and timely visibility into spend
  • Financial posting and full process transparency
  • Easy setup and maintenance that delivers time and resource savings

 

Key Competitive Differentiators

  • Pre-Packaged integration content (integration flows built using SAP Cloud Platform Integration) for SAP S/4HANA Cloud
  • Predictable results using best-practices
  • Fully tested how-to-guides for easy consumption by customers, partners and consultants

 

Conclusion

After finish this project, we successfully make our customers achieve:

  1. Process expenses quickly for faster payments
  2. Get end-to-end, timely visibility into spending – from pre-trip plans to final settlements and payments
  3. Provide successful financial posting and full process transparency on both sides
  4. Save time, optimize resource and future-proof your investment

 

References

SAP Best Practices for SAP S/4HANA integration with Concur solutions

 

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1 Comment

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  1. Lucas Goncalves

    Hi Mr. Zheng,

    Thank you for sharing this information.

    But I am not sure how to implement the technical implementation in SAP CPI.

    I made the copy of the package for my workspace, but the option “configure”, it presents a message saying: “No attributes available for quick configuration in the selected artifact” and it does not have the edit option available.

    Would you have any documents on the configuration of SAP CPI?

    Thanks you.

    (1) 

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