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Author's profile photo Somanath Haranur

Link Document Management System (DMS) with Plant Maintenance (PM)

Hi, writing this blog for the users who want to make use DMS in plant maintenance to attach documents to their technical objects (equipment / functional location), notification and maintenance orders.

I have taken the example of linking DMS with Notification, you can apply the same for the rest.

Steps:

1. Maintain DMS link field (092) in the notification
2. Define document type in DMS (recommended to have separate doc type for PM)
3. Define object link for notification (235) in document type created

 

Detailed Explanation:

 

1) Maintain DMS link field (092) in the notification

Goto – SPRO- IMG – PM&CS – Maint&Serv Processing – Maint & Serv Notifications – Overview of Notfication Types (ref screenshot below)

 

Select the type of notification and click on “Screen Structure for extended view”

 

You can add the DMS field in any of the existing tabs or you can add new tab for DMS; to add new tab please click on new entries –

 

 

 

 

 

and click on save, after this you should see a new tab in your notification screen.

 

2) Maintain document type in DMS.

 

It is recommended to have separate document type for PM documents.

 

 

Click on save.

 

1) Define object link for notification in the document type

 

In the document type of DMS, we can define for what object we can make use of this doc type i.e. for notifications, equipment, etc.

 

 

After entering above details, click on save.

 

After the above steps you should be able to attach documents in your notification or link any existing document to the notification.

 

Hope you find it useful 🙂

 

Regards,

Somanath

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      8 Comments
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      Author's profile photo Praveen Bhoomraogari
      Praveen Bhoomraogari

      Excellent!!!

      Author's profile photo Somanath Nagshetty
      Somanath Nagshetty
      Blog Post Author

      Thank u Praveen sir 🙂

      Author's profile photo Former Member
      Former Member

      Nice presentation Somnath.Thanks for sharing the info.

      Author's profile photo Somanath Nagshetty
      Somanath Nagshetty
      Blog Post Author

      Thanks Jagan.. 🙂

      Author's profile photo Harikrishna Anumandla
      Harikrishna Anumandla

      Great work!!!! Can we carry forward attached documents from Notifications to Work Order?

      Author's profile photo Somanath Nagshetty
      Somanath Nagshetty
      Blog Post Author

      Hi Harikrishna, as in standard process the documents are not carried from Not to Ords. However same docs can be attached to orders by entering the doc number in Order. You may also explore the possibility of auto filling of the doc num in order from notification with the help of ABAPer.

      Author's profile photo Pavan Kumar Reddy N
      Pavan Kumar Reddy N

      Nice Presentation ,can you have any idea about the CREW MANAGEMENT configurations..

      Author's profile photo Former Member
      Former Member

      Thanks Nagshetty for your Nice presentation.I tested it,Notification added document,But i couldn't see it.How to Open document link.Can i attached any document.Ex-word,excel PDF etc.

      Thanks