By default, new fixed assets are assigned to cost centers. Nevertheless, for project-based scenarios, it might be needed to assign those to projects. This article describes how to achieve this.

Preparation

To enable this feature, you have to go to fine-tuning, activity Account Assigment Types. There, go to Maintain Account Assigment Types. Now you have to extend the allowed account assignments for account assignment type IMAT – Individual Material. Add account assignment Project Task to it, with optional data input control (recommendation only).

Everywhere where IMATs are used, you can now assign it to a project. Before, there was the only possibility to assign it to a cost center.

Process steps

Create a purchase order

This description starts with the purchase order, well knowing that other process start points (purchase request, …) might be possible. So, go to work center Purchase Requests and Orders, and create a purchase order. I created a non-stock (process type) material item, entered a description and assigned it to a product category (here: 103 – IT Equipment).

In tab account assignment, choose account assignment type “IMAT – Individual Material”. Then, click on button new individual material and create the IMAT. Don’t use New Individual Materials, mass creation is currently not supported.

Assign it to a project task.

Click on Order to release the PO.

Reception of the fixed asset

Receive the laptop in work center Goods and Service Receipts, view Purchase Orders to by delivered: Select the PO you have just created in the list of outstanding deliveries and click on New Goods and Service Receipt.

Post it.

Review fixed asset

Now, check the work center Fixed Asset, View Fixed Assets – a new fixed asset has been created, it is assigned to a fixed asset.

Related steps

Of course, you will receive a supplier invoice and have to execute the GR/IR Clearing Run. At period end, you will do a depreciation run. Depreciation calculated will be debited to the project assigned.