Skip to Content

You can find detailed information of Flow Builder in link https://uacp.hana.ondemand.com/http.svc/rc/PRODUCTION/a0a0b752bf730226e10000000a4450e5/1610%20001/en-US/frameset.htm

following path:

One Exposure from Operations => Financial Operations in One Exposure => Integration of Accounting Documents => Flow Builder

Or One Exposure from Operations => Materials Management in One Exposure => Integration of Accounting Documents => Flow Builder

This is the tool to integrate FI and MM in new cash management.

 

And the blog is to facilitate the discussion about this topic, and if necessary, we will compose new blog for more detailed descriptions. Please feel free to post your questions and ideas in this blog and we will try to answer all questions. Thank you.

 

Paste the content for easy access:

Overview

The Flow Builder generates cash flows detailing current amounts and dates of liquidity items by:

  • Tracing the original document line items from the related Financial Accounting (FI) and Materials Management (MM) tables.

  • Analyzing the document flow back to the source (original) document. The analysis is based on virtually clearing the open items in the preceding and subsequent documents, which results in precise amount, date, and account assignment. Items in the preceding documents are called base items, while items in the subsequent documents are called offsetting items.

  • Generating cash flows, according to the remaining offsetting items that are not cleared in the source (original) document. Each cash flow is split according to the offsetting items in the subsequent documents and the account assignment as inherited from the offsetting items in the source (original) document.

  • Importing the cash flows with the split amounts, dates, and liquidity items over into the One Exposure from Operations hub. Cash flows are then categorized into different certainty levels in One Exposure from Operations for further calculation and consumption.

Process

The following figure shows how the Flow Builder works. Based on the original transactional data from the related FI and MM tables, the Flow Builder generates cash-relevant flows, reflecting amount, date, flow level, liquidity item and other account assignments, which are then imported to One Exposure from Operations.

This graphic is explained in the accompanying text.

Figure 1. How Flow Builder works

Example

The following example is based on a vendor invoice. The incoming invoice (1a) is cleared via an outgoing payment (2a). Posting on the vendor account is categorized as payables with certainty level PAY_N, cash forecast from an open item of a payable. After that, the amount can be found in a bank clearing account for outgoing payments. Posting on the bank clearing account is categorized as cash in transit with certainty level SI_CIT, cash forecast from a self-initiated payment. Then the bank clearing account is debited and the transaction is posted at which point the bank clearing account is cleared (3a). This posting is categorized as cash with certainty level ACTUAL, accounting document line items from bank statements.

Based on flow types, the Flow Builder traces the document chain back to its source. In the example below, this is the expense account, which shows a cash outflow of 100 EUR in liquidity item E01. The expense account shows other account assignment information, such as cost center, company code, and so on.

This graphic is explained in the accompanying text.

Figure 2. An Example of Document Chain Analysis

Prerequisites

IMG Customizing Activities

To use the Flow Builder, make the required settings in Customizing under Start of the navigation path Financial Supply Chain Management Next navigation step Cash and Liquidity Management Next navigation step Cash Management End of the navigation path:

Flow Types

Flow types classify the lifecycle of cash flows. Each flow type is assigned to an SAP-defined flow category. Flow type and flow level are used to differentiate document line items.

  • For FI documents, flow types must be defined and uploaded to line items in table BSEG.

  • For MM documents, flow types are generated in One Exposure from Operations.

For more information, see Flow Types.

Liquidity Items

Liquidity items is a customer-defined attribute for categorizing the source and use of cash flows. It serves as an analytical dimension in cash flow statements and forecast reports.

  • For FI documents, liquidity items are uploaded to line items in table BSEG.

  • For MM documents, currently only the query sequence for liquidity item is supported in Flow Builder for MM, which is used in the generation of MM loading class. However, when you define query sequence, only limited fields are supported. For more information, see SAP Note 2354048Information published on SAP site.

For more information, see Liquidity Items and Liquidity Item Hierarchies.

Activate Individual Source Applications and Activate Multiple Source Applications under Data Setup

You can activate the source applications for Financial Operations (FI and BKPF) and Materials Management (MM) for cash flows corresponding to specific company codes.

For more information, see Integration with Source Applications in the Central System.

Activities

The Flow Builder program uses the accounting interface (RWIN) to trace back to the original documents, which are stored in delta tables. The Setting and Tools feature controls the background jobs based on the delta tables. Flows are then built automatically or manually.

Flow Builder (FCLM_FLOW_BUILDER)

You can run this transaction in two ways, either by running the Flow Builder or by using the Customizing activity Build Cash Flows from Operations. Flows are built either in the Delta Run mode, or in the Mass Runmode:

  • In the Delta Run mode, flows are built automatically as the back-end job of the program is triggered after online posting of FI documents.

  • In the Mass Run mode, however, flows are built manually with certain search criteria, such as company code, fiscal year, document number, and line item. As an example, in the case of an initialization and flow rebuild, you would want to use the Mass Run mode instead of the Delta Run mode.

    Note Note

    For MM documents, the selection criteria differs according to different data sources:

    • For purchase orders (PO) and scheduling agreements, you can select company code, fiscal year, document number and line Item.

    • For purchase requisitions (PR), you can select from several criteria, such as purchase requisitions, item of requisitions, document type, and so on.

Flow Builder also allows you to perform the following activities:

  • Maximum Steps of Chain Tracing

    You can define the maximum steps in a document chain trace. For example, if you choose one step of chain tracing, you find the document flow with one preceding document and one subsequent document.

  • Merge Tax Items

    If you choose to merge tax items, the tax line item, which was previously split as a line item, is merged with other line items. This means that there is no separate line item for tax. For more information, see SAP Note 2221748Information published on SAP site.

Settings and Tools (FCLM_FB_UTIL )

You can run this transaction in two ways, either by running the Settings and Tools or by using the customizing activity Customize the Flow Builder.

With this transaction, you can perform the following activities:

  • Schedule Background Job

    You use this setting to change the pre-defined back-end job parameters, such as: Job Delay in Seconds, Variant for Flow Builder (Delta Run only), or Background User for authorization check. The variants for Flow Builder (FCLM_FLOW_BUILDER ) are defined in Transaction SE38. The background job name is in the format of FLOW_FLOW_BUILDER_{CLIENT}*.

  • Check Background Job Logs

    You use this setting to check the status of the back-end jobs. This activity is automatically triggered by online posting. By defining the User Name and Job Name, you can check the job status released, ready, active, finished, and canceled) within a time frame that you define.

  • Delete Flows

    This tool allows you to define specific search criteria to search for and delete flows from target tables.

  • Change Default Loading Classes :

    For FI documents, the default loading class is CL_FCLM_BSEGFLOW_SAMPLE. For MM documents, you must use this tool to generate a loading class. You can then designate the query sequence to be used to derive liquidity items from MM transactions.

    • Generate Loading Classes

      You use this tool to generate loading classes, by specifying Package, Exit Class and Loading Class Name.

      • FI documents require a Date. By default, the date is determined by the planning date for forecasting cash flows from invoices. For more information, see SAP Note 2273656Information published on SAP site.

      • MM documents requires Query Sequence in order to generate loading class. If you change the liquidity item derivation rules, you need to regenerate and assign your loading class. Please note that only limited fields are supported when you define query sequence. For more information, see SAP Note 2354048Information published on SAP site.

  • Assign Loading Classes

    You use this tool to assign loading classes to the Flow Builder. Changes in the loading class is updated to the Flow Builder program.

Extensibility

Extension is supported. By taking the default exit class as an example, you can define your own exit class for use as the loading class in the Flow Builder. You can choose from the following exit classes:

  • For FI documents, you can use the example exit class CL_FCLM_APAR_HADI_SAMPLE. The standard ABAP interface is IF_FCLM_HADI_APAR.

  • For MM documents, such as Purchase Order (PO) Filter, Purchase Requisition (PR) Filter and flow adjustment, you can use the example exit class CL_FCLM_MM_HADI_SAMPLE. The standard ABAP interface is IF_FCLM_HADI_MM.

You will have to regenerate the loading class after implementing flow adjustments using your own exit class.

To report this post you need to login first.

12 Comments

You must be Logged on to comment or reply to a post.

  1. Danielle Medina

    Hello Lawrence!

    Thank you for share with us these information.

    I’ve been trying to derive the correct liquidity item for some months, through FCLM_FLOW__BUILDER. Could you help me with this question?

    In SAP S/4HANA 1503 is possible to derive liquidity item when GL account expense is in Purchasing document?

    Example:

    Cr. bank
    Dr. bank clearing account

     

    Cr. bank clearing account
    Dr.vendor

     

    Cr.vendor
    Dr.GR/IR

     

    the expense GL account is in Purchasing document.

    I’ve tried:
    – Expense GL account in FLQINFACC – it doesn’t work.
    – GL account query sequences – I’ve tried C and D, only using field GL account, but it also doesn’t work.

    Thank you for your help.

    Danielle.

    (0) 
    1. Lawrence Liang Post author

      Hello, Danielle:

      Do you have the FI document posted from MM Good receipt? Cr: GR/IR, Dr: Expense G/L account?

      Flow builder doesn’t drill down to MM from FI to get the liquidity item.

      BR, Lawrence

      (0) 
      1. Danielle Medina

        Hello Lawrence,

        Thank you for your reply.

        Yes, I have FI document from MM Good receipt. So, flow builder won’t consider the account in purchase document, like classical LP?

        Thank you a lot!

        Danielle.

         

        (0) 
        1. Lawrence Liang Post author

          Hello, Danielle:

          Flow builder for MM (purchase order) will consider G/L account to derive liquidity item, the G/L account information will be saved in FQM_FLOW, which is from EKKN-SAKTO (under tab Account Assignment in purchase order line item).

          Second, if there is good receipt only, forecasted cash flow is still from purchase order.

          Last, after invoice receipt, forecasted cash flow will come from FI vendor invoice via flow builder for FI.

           

          Please let me know if it is still not clear to you.

          BR, Lawrence

          (0) 
  2. Shiva Maryala

    Hi Lawerence,

    To continuation to Danielle question;  If I have a Asset purchased through a PO process then in that case system will no identify and classify the amount spent as an Investment, if not then the amount is recognized as Operational expenses as it reflects to GR IR account at vendor invoide level.Can you please let me know the how flow types will integrate in FI-MM or FI-SD invocies.

     

    Thanks,

    M.Shiva Kumar

    (0) 
    1. Lawrence Liang Post author

      Hello, Shiva:

      If you are talking about vendor invoice with open GR/IR only, I think you are right, giving the vendor invoice document cannot provide information linking to investment/asset, you cannot categorize it as you expect. This is something caused by the fact that Flow Builder for FI cannot drill down to MM.

      However, I think GR/IR will be cleared at certain point of time, with this, the document chain will provide asset/investment information so that you can setup the rule to derive required liquidity item in FI, right?

      For flow type, I can describe a little bit in next question, if it is not the same flow type, please let me know.

      BR, Lawrence

      (0) 
  3. Naoya Horie

    Hi Lawrence,

    Thank you very much for the sharing!

    Could you also write something about flow types in CASH MANAGEMENT?

    Thanks,

    Naoya

     

    (0) 
    1. Lawrence Liang Post author

      Hello, Naoya and Shiva:

      For the flow type in One Exposure from Operations (FQM_FLOW – FLOW_TYPE).

      First, it is something only for technical purpose, currently, it is not visible to end users.

      It is the kind of tag we attach to the flows from different source applications (FI, MM, SD, TRM etc) so that different consumer applications (Fiori apps, like Cash Position Details, Liquidity Forecast etc) will know what to consume from FQM_FLOW. – this is the main usage of flow type in FQM_FLOW.

      The same object is also used in accounting document (BSEG-FQFTYPE).

      Here, the information is the tag for different accounting line items so that our processing logic can know what is what (bank G/L account, bank clearing G/L account, vendor/customer, expense/revenue, tax and so on), to generate proper flows from accounting documents.

       

      Hope this can clarify.

       

      BR, Lawrence

       

       

       

      (1) 
  4. Naoya Horie

    Hello Lawrence,

    Could you please also help to check this question:

    we found the bank statament that crerate via FF_5 with ‘do not post’ is updated to table FQM_FLOW. If there is a incorrect BS , then we have to delete all BS. Are there any solution that we can only delete the incorrect BS or, is it possible to rebuilt the BS like FI&MM?

    Thanks,

    Naoya

     

    (0) 
    1. Lawrence Liang Post author

      Hello, Naoya:

      Please use below BAdI:

      BAdI: Adjustment of Flows in Bank Statement Adapter

      Use

      With this BAdI, you can enhance the logic determining how flows in the Bank Statement adapter are created or changed. It is called whenever the system processes a bank statement item.

      The BAdI offers the following possibilities:

      • Disregard flows
      • Change parameters of a flow
      • Add new flows to the currently processed transaction which refers to a single bank statement item

      Example

      The external transaction of the bank statement item determines whether you can decide to delete a flow and to not disregard it in One Exposure. An external transaction is either mapped to a posting rule or not. Unless an external transaction is not mapped to a posting rule, this could be a situation for using this BAdI.

      See also

      BAdI method documentation: Adjust Flows in Bank Statement Adapter

       

      Unfortunately, there is no tool to rebuild or load bank statement.

       

      BR, Lawrence

      (0) 
  5. Dinakaran Ramachandran

    Hello Lawrence,

    Thanks for your blog.

    We are scheduling FCLM_FLOW_BUILDER in delta mode, to load FI data into FQM_FLOW table, but see that the delta table, FCLM_BSEG_DELTA, empty, though BKPF and BSEG holds entries of multiple company codes and fiscal year.

    Could you please help here, in knowing why this delta table is empty and how to have entries in this ?

    Please note that I am from ABAP background and when I debugged related AMDP method, I see that the initial data is fetched from this delta table having a join with BKPF table.

    Thanks and Regard,

    Dinakaran

     

    (0) 
    1. Lawrence Liang Post author

      Hello, Dinakaran:

      Can you find the corresponding cash flow in table FQM_FLOW for FI document?

      Delta table is filled when FI document is created or changed, and Flow builder is consequently launched to process the documents captured in delta table, after flow is successfully built, flow builder will delete entries from delta table.

      If you already can find entries in FQM_FLOW, it should be already working.

       

      BR, Lawrence

      (0) 

Leave a Reply