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When working with SAP Business One, there are cases where the user tries to access a specific form or perform a certain task but gets an error message that he/she has no authorization for it, although in the Authorization window, it looks like the user is granted with the required authorization. This post explains why this can happen.

There are some forms that require several authorizations in addition to the form’s authorization itself, and the user is not aware to it.

For example, for running the Dunning Wizard, it’s not enough to have the full authorization for Dunning Wizard, the user needs also an authorization for document printing.

The following table specifies cases where additional authorizations are required.

Leading Authorization Additional Authorizations Required
Query Print Layout -Print Layout Designer  -Document Printing  -Query Generator – Saved Queries Group No. X
Access to Confidential Accounts Chart of Accounts
Account Balances  Chart of Accounts
BP Account Balance Business Partner Master Data
User-Defined Values – Setup – Authorizations for the relevant windows where the UDV exist (such as BP master data) – Query Manager – Saved Queries – Group No. X
Document Settings Price Lists
Numbering Series Series – Group No. X
Payment Terms – Payment Terms  – Max. Discount must be defined (at the bottom of the General Authorizations window)
Approval Stages – The recipient requires authorization for approval stages – Sender and recipients require authorization for the relevant documents
Approval Templates – The recipient requires authorization approval stages – Sender and recipients require authorization for the relevant documents – Query Manager
Journal Entry Series – Group No. X Authorizations to documents that create journal entries (such as A/R invoice).
Journal Vouchers – Journal Entry – Series – Group No. X
Sales Quotation Series – Group No. X
Sales Order Series – Group No. X
Delivery Series – Group No. X
Return Series – Group No. X
A/R Down Payment Invoice Series – Group No. X
A/R Invoice Series – Group No. X
A/R Invoice + Payment – Series – Group No. X – Incoming Payments (document)
A/R Credit Memo Series – Group No. X
A/R Reserve Invoice Series – Group No. X
Document Draft Relevant documents, for example, incoming payment or sales order
Dunning Wizard Document Printing
Documents with Zero Amounts Authorizations for the relevant documents:  sales quotation, sales order, delivery, return, purchase order, goods receipt PO, and goods receipt.
Modify Posted A/R Documents Authorizations for the relevant documents
Purchase Request   Series – Group No. X
Purchase Quotation  – Series – Group No. X –  Documents with Zero Amounts
Purchase Order   Series – Group No. X
Goods Receipt PO   Series – Group No. X
Goods Return  Series – Group No. X
A/P Down Payment Invoice   Series – Group No. X
A/P Invoice   Series – Group No. X
A/P Credit Memo   Series – Group No. X
A/P Reserve Invoice  Series – Group No. X
Procurement Confirmation Wizard Relevant documents: purchase requests, purchase quotations, purchase orders, or production orders, sales quotations and sales orders.
Modify Posted A/P Documents Relevant A/P Documents
Adding Business Partner Price Lists
Query Wizard New Queries

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