User and Password management for ByD/C4C/C4T

This Blog is to describe the process on how to address issues with User and Password Management in your ByD/C4C/C4T systems

Different Scenarios you may come across:

a) User and Password details for “Initial User” is not received while provisioning
b) Password for Initial User got lost/Forgotten
c) Key User got locked
d) Business User got locked
e) Key User Password reset
f) Business User Password reset
g) How to reach Cloud Support

a) User and Password details of “Initial User” is not received while provisioning:

Few possible reasons why the mail wouldnt have been received by the end user

• E-mail might have went to Junk folder of the users E-mail Inbox and the user wouldnt have noticed it.(one possible reason for this behavior could be, because your SMTP server is maintaining whitelisting of IP Addresses which are allowed and not allowed in your network, if this is the case please raise an incident to SAP asking for the SMTP IP range which can be whitelisted).
• While ordering/subscribing for a system, “IT Contact” field might not have been filled with correct e-mail address.

Solution for (a):

To receive the Initial User credentials again, you may raise an incident by following one of the options mentioned in the section (g) and request for the E-mail again.

b) Password for Initial User got lost/Forgotten:

• Report an incident to Cloud Support

To receive the Initial User credentials again, you may raise an incident by following one of the options mentioned below in the section (g) and get

c) Key User got locked:

Possible Reasons why the user is locked:

• Locked because of Validity End Date defined is in the past
• Locked by another administrator because of any maintenance purpose.

Possible Solutions:

• Ask the other key user in the system to unlock your user or extend the validity for the locked user.
• If there is only one key user in the system and the validity of the  key user still exists, please create an incident as mentioned in the section (g) below.

d) Business User got locked:

Possible Reasons why the user is locked:

• Locked because of Validity End Date defined is in the past.
• Locked by key user because of any maintenance purpose.

Possible Solutions:

• Ask the key user in the system to unlock your user or extend the validity for the locked user.
• If there is no key user in the system and the validity of the  key user also got expired or locked, please create an incident as mentioned in the section (g) below.

e) Key User Password reset:

Possible Reasons why the password has to be reset:

• Incorrect logons/too many failed attempts would have locked the password.

Possible Solutions:

• You can reset the password by following the steps mentioned below:

Access your system URL in a browser: “ https://my3XXXXX.crm.ondemand.com”
Provide the User ID(Key User ID)
Click on the hyperlink ‘Forgot your password’
A new pop-up would appear, there provide the E-mail address
that is associated with your business user only

(Note: You cannot use any other E-mail which is not associated with your initial user)
Click on Submit
Security code will be sent to the mail Id that is associated with the user and mentioned in above step
Copy the Security code which you have received in the E-mail and
Paste in the new pop up box

Click on Submit
Now you will get the option to provide the “new password”

• Your other key user can reset the password for your user
• If you are unable to receive the security token over E-mail and there is no other key users in the system to reset the password, please create an incident as mentioned in the section (g) below.

NOTE – During the process of getting the new password by clicking on hyper link “Forgot Password”, give a gap of 10 minutes from first request(i.e.: Click on Forgot Password) to the second request(second click on Forgot Password)
f) Business User Password reset:

Possible Reasons why the password has to be reset:

• Incorrect logons/too many failed attempts would have locked the password.

Possible Solutions:

• You can reset the password by following the steps mentioned below:

Access your system URL in a browser: “ https://my3XXXXX.crm.ondemand.com”
Provide the User ID(Key User ID)
Click on the hyperlink ‘Forgot your password’
A new pop-up would appear, there provide the E-mail address
that is associated with your initial user only
(Note: You cannot use any other E-mail which is not associated with your initial user)
Click on Submit
Security code will be sent to the mail Id that is associated with the user and mentioned in above step
Copy the Security code which you have received in the E-mail and
Paste in the new pop up box
Click on Submit
Now you will get the option to provide the “new password”

• Your key user can reset the password for your user
• If you are unable to receive the security token over E-mail and there is no key user in the system to reset the password, please create an incident as mentioned in the section (g) below.

g) How to reach Cloud Support, you may follow one of the options:

• Through Hotline number:https://websmp209.sap-ag.de/~sapidp/011000358700000560361996/
• By creating an incident from C4C/ByD/C4T system
• By creating an incident from Business Center, How to create the incident is mentioned below with screenshots:

Go to https://sme.sap.com
Click on Help button at the top in the right side corner

You will be routed to the below mentioned screen

Click on the hyperlink: Open Incident–> You will be routed to the below mentioned screen, please provide the System details and Issue details, as detail as you can –> and fill all the required fields and press Send Button –> This will create the incident to support