Skip to Content
Author's profile photo Former Member

New Asset Accounting in Simple finance

Hello Forum,

This documnet will give you the detailed explanation of New asset accounting functionalities, configuration and end user screen details, I am hoping that this documnet will give some inputs about new asset accounting in simple finance.

Prerequisites for new asset accounting:

Enterprise activation EA-FIN is required for FI-AA (new), check the OSS note 1121965 for further functionalities and information.

For every additional currency type defined on the company code a corresponding depreciation area need to be set up.

Download Pre-check report (RASFIN_MIGR_PRECHECK) via note 1939592 and 2129306

/wp-content/uploads/2016/08/1_1019673.jpg

New asset accounting features


  • Fixed asset accounting based on universal journal
  • After new asset accounting migration, previous year reporting is possible due to compatibility views.
  • We have an option of assigning the depreciation is to accounting principle.
  • Here we can segregate the accumulated depreciation and depreciation asset wise, but it is not happening now in classic asset accounting.
  • Simplified chart of depreciation, only one depreciation area per valuation is necessary, no delta depreciation areas required for parallel valuation, but which is happening now in classic asset accounting.
  • Flexible account determination and no more FI-AA reconciliation is required.

Benefits of new asset accounting:

  • No more hard coupling of depreciation area 01
  • Posting to different periods possible, but beginning /end of the FY need to be equal.
  • New transactions for accounting principle, depreciation area specific documents.
  • The beauty of new asset accounting is always systems will posts the separate documents per each accounting principle, like ledger specific document in new GL.
  • As I said above details depreciation postings will happen each asset wise.
  • The traditional asset tables like ANEK, ANEP, ANEA, ANLP & ANLC now replaced with ACDOCA and ANEK table data will be replaced with BKPF; we will call ACDOCA as a universal journal table.
  • Due to compatibility views  we will get the old year reports in new asset accounting.
  • In new asset accounting technical clearing account acts as a zero balance clearing account in new GL and it is a offsetting account.
  • In new asset accounting after posting the document, the display document in FB03 contains the special tab of Asset accounting display, once you click on this document it will give you the accounting principle wise posted accounting document, here the technical clearing account will acts as a offsetting account in both the accounting principles.

The below picture will give you the clear understanding of local GAAP and IFRS will update, assume that if you are procuring 10000 EUR asset and in local gap you have to capitalize the 500 EUR freight charges. Here we have IFRS and LGAAP as two different accounting principles.

/wp-content/uploads/2016/08/2_1019674.jpg

  • In AW01N transaction you have hierarchical views for both accounting principles and we can differentiate the same.
  • The AFAB depreciation screen modified completely and you can give the company code range in AFAB screen, accounting principle specific we can run the depreciation.
  • Now the reason for posting run options are obsolete in AFAB.

/wp-content/uploads/2016/08/3_1019699.jpg

  • In the classic asset account, system won’t allow you to post any depreciation if you have errors in depreciation run, but now in new asset accounting, you can exclude the errors and can execute the depreciation for other assets, like cost estimate for materials in CK40N.

  • Former IMG activity reset posted depreciation is obsolete due to redesign of depreciation run.

/wp-content/uploads/2016/08/4_1019700.jpg

Balance Carry forward:

/wp-content/uploads/2016/08/5_1019701.jpg

Configuration changes:

Define Depreciation area :–

      Financial Accounting (New) -> Asset Accounting (New) -> Integration with General Ledger Accounting -> Define How Depreciation Areas Post to General Ledger (TCODE – OADB)

      Here we define depreciation area for minimum of all accounting principle with different currencies.

/wp-content/uploads/2016/08/6_1019708.jpg

Define Technical Clearing account:

      Financial Accounting (New) -> Asset Accounting (New) -> Integration with General Ledger Accounting -> Define Technical Clearing Account for Integrated Asset Acquisition

   We define technical clearing account at chart of account level and/or also with different account determination basis.

/wp-content/uploads/2016/08/7_1019709.jpg

Define depreciation area for quantity update (if necessary):

      Financial Accounting (New) -> Asset Accounting (New) -> General Valuation -> Depreciation Areas -> Define Depreciation Area for Quantity Update

      Quantity updates in real time is possible for depreciation areas other than 01. This function is especially relevant in case of collective low-

      Value assets. Currently the system uses depreciation area 01 for updating quantities unless we have configured different depreciation area for the same.

/wp-content/uploads/2016/08/8_1019710.jpg

Define alternative Doc. Type for Original Trans.Type (if necessary):

      Financial Accounting (New) -> Asset Accounting (New) -> Integrated Transactions: Alternative Doc. Type for Acctg-Princpl-Spec. Docs -> Specify Alternative Document Type for Acctg-Principle-Specific Documents

            This configuration can be necessary, if we are using functionality of document splitting and we want the document splitting rules to be

      Different for the business transaction variant of the valuating document (asset acquisition) and the operative document (Accounts Payable).

      This configuration could also be necessary, if our organization requires that the valuating documents are posted with a different document 

      type than the operational documents.

      This configuration can be made company code dependent as well as company code independent.

/wp-content/uploads/2016/08/9_1019714.jpg

Define Revenue Distribution for Fixed Asset Retirement:

      Financial Accounting (New) -> Asset Accounting (New) -> Transactions -> Retirements -> Gain/Loss Posting -> Define Revenue Distribution for Fixed Asset Retirement

      At company code level we specify how the system is to distribute revenues arising from asset retirements: either based on the net book

      Value or acquisition / production costs (APC). In the standard system, the distribution is based on the net book value

/wp-content/uploads/2016/08/10_1019715.jpg

Smoothing is no more relevant (and available) any more

/wp-content/uploads/2016/08/11_1019716.jpg

Welcome your valuable inputs and happy learning.

Regards,

Ravi

Assigned tags

      32 Comments
      You must be Logged on to comment or reply to a post.
      Author's profile photo Mukthar Ali Ahamed N
      Mukthar Ali Ahamed N

      Nice document..Thanks for sharing

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Mukthar.

      Regards,

      Ravi

      Author's profile photo Former Member
      Former Member

      Hi Ravi

      good information , nice explanation ,,,,,keep continue

      Regards

      Raju

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Raju.

      Regards,

      Ravi

      Author's profile photo Prasad Patil
      Prasad Patil

      Hi,

      Nice document as like your other documents....keep it up....!!!

      Regards

      Prasad Patil

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thanks for your encouraging comments.

      Regards,

      Ravi

      Author's profile photo Hidyath pasha
      Hidyath pasha

      Hi ravi

      Thanks for sharing  helpfull document

      can we get the books for simple finance , is that ECC will be vanished in future ? littile worried  please advice

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Hi Hidyath,

      Thank you, In the future simple finance will come into picture, But ECC wont Vanish because brand new implementations will go with sfin, if customer wants to migration also possible.

      But Don't worry now 🙂

      Regards,

      Ravi

      Author's profile photo Ankur Chauhan
      Ankur Chauhan

      Very nice document ravi,..keep up the good work,..

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank You Ankur.

      Regards,

      Ravi

      Author's profile photo Former Member
      Former Member

      Nice Document Ravi. Clear and Simple explanation.

      Thanks.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank You Malhar.

      Regards,

      Ravi

      Author's profile photo Erwin Leitner
      Erwin Leitner

      Hello,

      GREAT

      🙂

      all the best erwin

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank You Erwin.

      Regards,

      Ravi

      Author's profile photo Former Member
      Former Member

      Hi Ravi,

      Its really very helpful document.

      Thanks for sharing this.

      Thanks.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thanks for your comments Abdul.

      Regards,

      Ravi

      Author's profile photo Former Member
      Former Member

      Hi Ravi

      Very explanatory document and thanks for sharing the same with forum

      Thanks

      Venkatesh

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Venkatesh.

      Regards,

      Ravi

      Author's profile photo venkatakasi Reddy Polu
      venkatakasi Reddy Polu

      Hello Ravi,

      i want to know one thing in New asset accounting, i.e, why SAP removed Smooting check box?


      Regards

      Kasi Reddy

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Hi kasi,

      As per the current system settings once you select the check box Smoothing, In one financial year system will distributes the delta depreciation value to other open periods equally, other wise, the whole delta value will post in the immediate period, but in New asset accounting this change is incorporated in the coding level so that, the setting is obsolete.

      Regards,

      Ravi

      Author's profile photo venkatakasi Reddy Polu
      venkatakasi Reddy Polu

      Hello Ravi,

      In Simple Finance Can we use different Fiscal Year Variants for Different Accounting Principles and Ledgers?

      Regards

      Kasi Reddy

      Author's profile photo Erwin Leitner
      Erwin Leitner

      Hello,

      find some hint in SAP help

      I have marked relevant text, see screenshot.

      br erwin

      Link SAP Help: FI-AA

      New Asset Accounting: Ledger Approach and Accounts Approach - SAP Simple Finance Add-On for SAP Business Suite powered b…

      /wp-content/uploads/2016/08/25_08_1023370.png

      Author's profile photo venkatakasi Reddy Polu
      venkatakasi Reddy Polu

      thank u Erwin for ur information. 🙂

      Author's profile photo venkatakasi Reddy Polu
      venkatakasi Reddy Polu

      thank u Ravi for ur Reply.

      Author's profile photo Gabriel Felipe Coleti
      Gabriel Felipe Coleti

      Thanks for sharing that Ravi.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Gabriel...

      Regards,

      Ravi

      Author's profile photo Leandro Cipriano De Andrade
      Leandro Cipriano De Andrade

      Hello Ravi,

      Great document, thank you for sharing.

      Regards,

      Leandro C.Andrade

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thanks Leandro for your comment.

      Regards,

      Ravi

      Author's profile photo Former Member
      Former Member

      Hi Ravi,

      Good document with explanation. looking for More...Keep it up

      Regards,

      Shankar

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thanks Shankar for your motivational comments. I will do it.

      Regards,

      Ravi

      Author's profile photo Former Member
      Former Member

      Dear Ravi,

      Very Nice document. Thanks for sharing. I have below doubt.

      1. Can you help me in understanding the difference between the net book value and acquisition / production costs (APC) for Revenue Distribution for Fixed Asset Retirement. Please explain difference from end user perspective.
      2. In account approach, if I have 5 ledgers (1 LL+4 Non-LL) and two parallel currency (Group Currency and hard Currency).

      Q1: Do I need to have minimum 7 depreciation area?

      Q2: Can I use one set of GLs  for all depreciation area in AO90? SAP says no.

       

      Regards

      Ruksana

      Author's profile photo Former Member
      Former Member

       

      Hi Ravi,

      Excellent document.  Very helpful in my current S4 Hana implementation.  I have a question though. I used a standard deprecation key YSL5 SL Half Year but the smoothing did not work for Half Year convention.  I acquired an asset in period 3, and I expected the calculated deprecation would smoothed out for 10 periods.  But it did not.  My depreciation calculated for period 7-12 which is still half year but start date is from period 7. Do you know if I need any additional setting to make smoothing work for the entire year?

      Regards,  Sohail