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Author's profile photo Michelle Cheng

Helpful new functions/features from SAP B1 2007 to 8.8 to 9.2

Here’s a list of new function features added from SAP B1 2007 to SAP B1 8.8 to SAP B1 9.2, these are much helpful to most business. but I excluded those minor change or other localization per countries in this document!.


Part A. Interface/Administration

  1. (8.8) SAP B1 new skin, new icons/buttons…

    SAPB1 new skin.png

  2. (8.8) Data Archiving Wizard, you may archive and remove data more than 2-year. (closed transactions, locked periods.)  Also you may deactivate master data — BP, Item, A/Cs. . Great!
  3. (8.82) Master Data Cleanup Wizard, including items, BPs, A/Cs, and projects etc.
  4. (8.81) new Cockpit Widgets feature, access Common functions, Open documents, Alert/messages.
  5. (8.8) Crystal Report integration, you may create reports and layouts easily instead of XL Reporter and PLD, and also you can insert a link arrow into Crystal report or layout to enable drilling down to source documents.  You may write SQL tokens parameters in Selection Criteria, too. (for example,, PJcode@Select Prjcode, Prjname from OPRJ).  Wonderful!
  6. (9.0) Preview Crystal Report before it’s uploaded.  Good to test!
  7. (8.81) Access Log, recording user access system time (log in and log out etc.)
  8. (9.0) Single sign-on, you may bind Window Account ID to SAP User ID;  then user may login using windows ID and password directly.
  9. (9.1) Email Method, you may default Outlook or SAP B1.
    SAPB1 91 new Default Email method to Outlook or SBO.png
  10. (9.2) Data Ownership extended to business partners, you may define data security by document data or business partner, or both.
  11. (9.2) UDF, can link user defined fields to system tables, like OACT, OCRD,…etc. Great to have!
  12. (9.2) Import data from Excel – Price Lists and BP Catalog Numbers.
  13. (9.2) Log in existing user code, system will lock out the other user using this user code.
  14. (9.2) Extension of field lengths,
    Field OldLength NewLength
    Item No 20 50
    BP_ Catalog_No. 20 50
    Resource No 20 50
    User Code 8 25
    Mfr Catalog_No. 17 50
    UDF Title 18 50
    UDF Description 30 80

Part B. Logistics (Sales, Purchasing, Inventory,…)

  1. (8.8) Marketing documents, may input negative rows with negative totals!
  2. (8.8) Address structure in marketing documents, system save each address components into separate fields –street, county, city, state,…. Great for Crystal reporting!!
    SAPB1 88 new address structure.png
  3. (8.82) For those delivered AR/APs reserved invoices — you may copy AR & AP Reserved Invoices(status Delivered or Open) into credit memos (either Copy to or Copy from)!
    p.s. Attention: You can’t copy those paid invoices (status Paid or Closed) into credit memos!!
    SAPB1 882 new Credit Memo for delivered AR AP reserved invoices.png
  4. (8.82) You may check “Without Inv. Movement” checkbox in Credit memos for damaged items returned (or price adjustment ) that do not involve inventory movement.
  5. (8.81) Reopen SOs/POs when creating credit memos or returns!  Need to setup Document Setting first, tick “Reopen Doc…” checkboxes for Document SO & PO as below. When adding credit memo, system will ask ‘Do you want to reopen the items in the original order?’; click “Yes” then you’ll get original Order reopened!!.
    SAPB1 881 new Reopen orders when Return or CreditMemos.png
    SAPB1 881 new Reopen orders when Return or CreditMemos2.png
  6. (8.8) Gross Profits, can be modified in sales/delivery/AR invoice documents (open or close doc)  Helpful !SAPB1 91 new GP.png
  7. (8.8) ATP feature in Sales Order function, once ticked “Activate Automatic Availability Check” in Document Setting, then you may select “Display ATP” from Sales Order.  Then system shows all detail ordered and committed by what customers on what dates. Great! (but you may find a bug later…)
    SAPB1 88 new ATP 1.pngSAPB1 88 new ATP 2.png
  8. (8.82) New function: blanket agreement for sales and purchasing, per dollar amount or per item Quantities&prices; this could be used for forecast purpose, good to have!SAPB1 882 new Blanket Agreement to publish.png
  9. (8.81) Recurring Transactions & Templates, new for sales, purchasing and inventory!!
  10. (9.0) Cancellation of sales and Purchasing documents, system will reverse GL transactions and you may choose to re-open base documents.
    For example, cancel A/R invoice, system will re-open its base document Delivery or Sales Order depends on the docuement.  Good to try!
  11. (9.1) Vendor in Business Partner Master Data, add 2 new fields displaying the value of open goods receipt POs and open POs.SAPB1 91 new BP master data Vendor open PO and receipt balances.png

  12. (9.0) New function:Purchase Request
  13. (8.81) New function: Purchase Quotation.
  14. (8.81) Procurement Confirmation wizard in place of purchase confirmation wizard;  you may create one or more POs or Quotations from Sales Orders. (for example, drop shipments.)
    SAPB1 881 new Dropship SO to PO.pngSAPB1 881 new Dropship SO to PO (procure wizard).png
  15. (9.2) Project Management, trace project phase/stage and related transactions/documents
  16. (9.0) Inventory Counting, you may choose count per Posting date (today) or per counting date (backdated)
  17. (9.2) Forecast, create and maintain forecast for items per warehouse.


Part C. Financials

  1. (9.2) GL accounts, up to 10 levels, and you can also rename the drawer names in Chart of Accounts.
  2. (8.81) IFRS Reporting support except GAAP!
  3. (8.81) Tax Code Determination rules, it’s a new function and takes precedence over tax info setup in BP&Item.
  4. (8.8) Control Account in BP Master Data, can be changed at document level or BP Master Data per business!!  More Flexible!
  5. (9.1) Multiple branches, you can work across branches on one company database!
  6. (9.0) Advanced GL Account Determination, assign GL accounts by item groups, items, warehouses, or BP groups etc. More Flexible default!!
  7. (8.81) Preview journal entries posting before we add documents.
  8. (9.0) Fixed Assets: new depreciation method: Straight Line. And import fixed assets data from Excel!
  9. (9.0) Banking, may cancel partial deposit,  or cancel incoming payment with deposit done!!
  10. (8.8) BP Aging Report, you may ‘Hide Future Remits’,


Hope this helpful.  (To be continued / update!)

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      Author's profile photo Nagarajan K
      Nagarajan K


      Very useful document.

      Thank you for sharing with us!



      Author's profile photo Michelle Cheng
      Michelle Cheng
      Blog Post Author

      Thanks for your feedback.

      I will keep updating this doc with real case or test result pasted for B1 users learning faster.

      Author's profile photo Former Member
      Former Member


      Great content!

      Best regards,


      Author's profile photo Muhammad Muaz Qazi
      Muhammad Muaz Qazi

      Thank you, Helpful.

      Best Regards