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Externally initiated tax payments

Receiving a tax refund or some other kind of tax payments, the payment won’t be assigned automatically to an account. The payment has to be posted via an exceptionalism.

In the following we will guide you through the several steps of posting such a tax payment.

Steps of the posting process

If there is no automated assignment through the system, go to the work center “Liquidity Management“ and select the view „Bank Statement“.

Open the bank statement that requires post processing and select the relevant position.

Thereby the mask for the “payment allocation” pops up, where you can allocate the tax payment.

Go the tab „Customer/Supplier“ and choose the relevant tax authority.

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By filling in the tax authority you are now able to select the option “Tax payables or receivables” in the field “Payment Allocated To”.

As soon as you select this value, you will be able to edit the field “Allocated Amount”. This field is not activated until the value “Tax payables or receivables” is choose.

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Fill in the relevant amount in the field “Allocated Amount”.

The assignment is now ready for posting.

Definition by cases / Case Differentiation

At the same time as posting the payment assignment the system creates a tax payment with the status “In Preparation” or “Released” that you can find in the Work Center “Tax Management”, which possibly requires some post processing.

1. The payment belongs to an VAT Return

If the related VAT Return has the status „Reported“, but is not balanced yet, the tax payment will immediately receive the status “released” as soon as you release the bank statement.

If the related VAT Return doesn’t has the status „Reported“, or the received tax payment shows a deviating amount, you have to allocate the tax payment manually.

2. The payment is an correction /direct withdrawel that belongs to a special advance payment

In this case you need to edit the tax payment (which has the status „In Preparation“) and select „Tax Prepayment“ as Tax Payment Type in the tax payment. After this you can release the tax payment.

I hope we could provide some helpful information on this Topic.

For more tips and tricks in SAP Business ByDesign visit our Data One – SAP Business ByDesign – Blog:

Hannah Guthor

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