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Issue

A customer uses the Expense and Reimbursement Management in SAP Business ByDesign. According to his travel policy, travel expenses are due 90 days after the trip. The solution would pay to employees as soon as the travel expenses are approved / audited and a payment run has been executed.

Solution

SAP Business ByDesign is able to do this with a little trick. At first, define a payment strategy with 90 grace days, then apply this payment strategy to employees.

Create Payment Strategy

The easier part of the game…

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Assign Payment Strategy to Employees only

You can define a payment strategy to be applied to certain business partners. But you will have to list each and every employee here. I guess you don’t want to do so, so this is how to accomplish that.

    1. At first, create your specific rules. Our “employee only” rule would be such a rule.
      To enter the employee number range, click on the asterisk in column Customer / Supplier. In the pop-up, change EQ (equal) to GE (greater equal) and enter the lowest employee number in your system. By default, the number range of employees starts with 8000000000.

      Please note – this is the piece where the magic comes in. The drop-down field will list “EQ” only. But entering the letters “GE” with a brave hit on <ENTER> will solve the issue.
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    2. Make sure this rule is really applied. In case you have different rules defined, the system will, from top to bottom, the first matching your combination of company / business partner.
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