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Author's profile photo Maria Terence

Steps to de-activate AVAC for Individual WBS element using User Status

The purpose of this document to set deactivate (Availability Control) AVAC for WBS element using User Status.

Step 1: Create User Status (BS02)

Create User Status and setup deactivate AVAC business transaction


Double click on DEAV status to set the Business transaction


Save the User Status

Step 2: Assign User Status to Project Profile (OPSA)

SPRO – Project System – Structures – Operative Structures – Work Breakdown Structure (WBS) – Create Project Profile

Assign the User Status Profile to Project Profile in the Control Tab


Step 3: Maintain Budget Profile (OPS9)

SPRO – Project System – Costs – Budget – Maintain Budget Profiles


This is a sample Budget Profile setup, our scenario should work for all combinations

Step 4: Assign Budget Profile to Project Profile

SPRO – Project System – Costs – Budget – Stipulate Default Budget Profile for Project Definition


Step 5: Project Creation

Project is Created, AVAC is activated for WBS element C-000034-01-01 and deactivated for WBS element C-000034-01-02

AVAC was not activated yet.


Step 6 : Budgeting

On allocating the Budget (1000 USD), AVAC status got activated automatically for all WBS element, irrespective of User status.

User status for C-000034-01-02 is set as DEAV


To deactivate AVAC functionality, you need to have some budget in the WBS element.

Step 7: Validating AVAC Setup

Case 1: Adding commitment to WBS element with AVAC activated


On saving the Project


Checking the detailed information by Extras – Logs – Cost Calculation


Case 2: Adding commitment to WBS element with AVAC deactivated


On Save, Project will be saved successfully.

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      Author's profile photo Dipan Patel
      Dipan Patel

      I have tried your recommendation. I was able to create User status and 3rd level WBS with AVAC set as forbidden. But it keeps ignoring the budget at 1st level WBS and allows to post more than assigned budget. Any ideas?

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Hi Dipan,

      This is skip AVAC for one particular WBS Element.

      Are you looking for exceed budget issue ? Check your Tolerance limit.