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Steps to de-activate AVAC for Individual WBS element using User Status

The purpose of this document to set deactivate (Availability Control) AVAC for WBS element using User Status.

Step 1: Create User Status (BS02)

Create User Status and setup deactivate AVAC business transaction

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Double click on DEAV status to set the Business transaction

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Save the User Status

Step 2: Assign User Status to Project Profile (OPSA)

SPRO – Project System – Structures – Operative Structures – Work Breakdown Structure (WBS) – Create Project Profile

Assign the User Status Profile to Project Profile in the Control Tab

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Step 3: Maintain Budget Profile (OPS9)

SPRO – Project System – Costs – Budget – Maintain Budget Profiles


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This is a sample Budget Profile setup, our scenario should work for all combinations

Step 4: Assign Budget Profile to Project Profile

SPRO – Project System – Costs – Budget – Stipulate Default Budget Profile for Project Definition

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Step 5: Project Creation

Project is Created, AVAC is activated for WBS element C-000034-01-01 and deactivated for WBS element C-000034-01-02

AVAC was not activated yet.

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Step 6 : Budgeting

On allocating the Budget (1000 USD), AVAC status got activated automatically for all WBS element, irrespective of User status.

User status for C-000034-01-02 is set as DEAV

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To deactivate AVAC functionality, you need to have some budget in the WBS element.

Step 7: Validating AVAC Setup

Case 1: Adding commitment to WBS element with AVAC activated

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On saving the Project

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Checking the detailed information by Extras – Logs – Cost Calculation

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Case 2: Adding commitment to WBS element with AVAC deactivated

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On Save, Project will be saved successfully.

2 Comments
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  • I have tried your recommendation. I was able to create User status and 3rd level WBS with AVAC set as forbidden. But it keeps ignoring the budget at 1st level WBS and allows to post more than assigned budget. Any ideas?

    • Hi Dipan,

      This is skip AVAC for one particular WBS Element.

      Are you looking for exceed budget issue ? Check your Tolerance limit.

      Regards

      Terence