OpenText VIM: Rollout Criteria and Event Linkages

[PankajPareek]

In this document, we are going to discuss Rollout Criteria that will trigger parking (for PO and Non-PO) and blocking (for PO) of documents and setting up of Event Linkages for them.

Rollout Criteria : In VIM one might want to have a parking process (Blocking process only for PO) defined on the basis of a specific combination of Company Code, Document Type and Plant (NOTE: In the case of Non-PO plant will not be the criteria). Rollout Criteria helps us to define these. We can also say that they are the workflow start conditions. When rollout criteria are defined then following tables are impacted:

Company Codes: /OPT/VIM_CCODE_A

Document Types: /OPT/VIM_DTYPE_A

Plants: /OPT/VIM_PLANT_A

Event Linkages: In the Rollout Criteria we have defined the parameters against which Parking or Blocking process will be triggered but event linkages are where we set up the FMs and only after activating it we are able to trigger the process.

PO Parking Process

Define Rollout Criteria: In order to define the rollout criteria go to the path: Vendor Invoice Management > PO Based Invoice Configuration > Parked Invoice Processing Configuration > Rollout Criteria > Allowed Company Codes, Plants, Document Types.

1. Allowed company codes: Company codes can be allowed for both PO and Non-PO document types. Click on "New Entry" button in order to add a new company code

2. Allowed Plants and Document Types: Select the company code and then double click on "Allowed Plants" and/or "Allowed Document Type" folder on the navigation panel on the left. Maintain the entry as required.

Receiver function module (in event linkages) triggers the workflow is triggered based on the data maintained in this setting. 

Define Event Linkages:

1. Go to T-Code /n/OPT/VIM_IMG241 (Path: Vendor Invoice Management > PO Based Invoice Configuration > Parked Invoice Processing Configuration > Rollout Criteria > Event Linkages (PO Parked Invoices)). Maintain the FM

2. Check the "Linkage Activated" checkbox to ensure that event linkage triggers the PO parking Process.

   

PO Blocking Process

Define Rollout Criteria: Just like PO parking we can set up criteria for PO blocking. Go to the following path: Vendor Invoice Management > PO Based Invoice Configuration > Blocked Process Configuration > Rollout Criteria > Allowed Company Codes, Plants, Document Types.

1. Allowed company codes: Click on "New Entry" button in order to add a new company code

2. Allowed Plants and Document Types: Select the company code and then double click on "Allowed Plants" and/or "Allowed Document Type" folder on the navigation panel on the left. Maintain the entry as required.

Receiver function module (in event linkages) triggers the workflow is triggered based on the data maintained in this setting. 

Define Event Linkages:

1. Go to T-Code /n/OPT/VIM_IMG311 (Path: Vendor Invoice Management > PO Based Invoice Configuration > Blocked Process Configuration > Rollout Criteria > Event Linkages for Process (PO Blocked Invoices)). Maintain the FM

2. Check the "Linkage Activated" checkbox to ensure that event linkage triggers the PO parking Process

   

Non-PO Parking Process

Define Rollout Criteria: Just like PO we can define the criteria for Non-PO parking process. NOTE: In Non-PO process we will not have plants as the criteria. Go to the following path: Vendor Invoice Management > Non-PO Based Invoice Configuration > Parked Invoice Processing Configuration > Rollout Criteria > Allowed Company Codes, Plants, Document Types.

1. Allowed Company Codes: Company codes can be allowed for both PO and Non-PO document types. Click on "New Entry" button in order to add a new company code

2. Allowed Document Types: Select the company code and then double click on "Allowed Document Type" folder on the navigation panel on the left. Maintain the entry as required. NOTE: Plants cannot be maintained for Non-PO document type.

Receiver function module (in event linkages) triggers the workflow is triggered based on the data maintained in this setting. 

Define Event Linkages:

1. Go to T-Code /n/OPT/VIM_IMG239 (Path: Vendor Invoice Management > Non-PO Based Invoice Configuration > Parked Invoice Processing Configuration > Rollout Criteria > Event Linkage for Processes (Non-PO). Maintain the FM

2. Check the "Linkage Activated" checkbox to ensure that event linkage triggers the PO parking Proces

I hope this was useful and gave an insight into Rollout Criteria and Event Linkages