Skip to Content
Author's profile photo Maria Terence

Material Availability Check in Maintenance Order

Material Availability Check in Maintenance Order

The purpose of this document is to provide detail information on setting up the material availability check in SAP Plant Maintenance for stock Materials.

Material Availability check in the maintenance order is one of the useful functionality provided by SAP. When we plan materials in the maintenance order, you can either check the availability before the order is released or the system can do it automatically when the order is released. Material Planning is one of the important KPI’s for planning team.

Pre-requisites

  1. Plant Maintenance Configuration
  2. Material Master data Maintenance


Plant Maintenance Configuration

1. Define Checking Rules

     Plant Maintenance and Customer Service – Maintenance and Service Processing – Maintenance and Service Orders – Functions and Settings for Order Types – Availability Check for Material, PRTs, and Capacities – Define Checking Rules


Pic 1.jpg

2. Define Scope of Check

     Plant Maintenance and Customer Service – Maintenance and Service Processing – Maintenance and Service Orders – Functions and Settings for Order Types – Availability Check for Material, PRTs, and Capacities – Define Scope of Check

For Individual Requirements


Separate requirements will be generated for each order.

Pic 3.jpg

This document will deal only with Availability Check 02 (Individual Requirement)

3. Define Inspection Control

     Plant Maintenance and Customer Service – Maintenance and Service Processing – Maintenance and Service Orders – Functions and Settings for Order Types – Availability Check for Material, PRTs, and Capacities – Define Inspection Control

This configuration needs to be done with a combination of Plant / Order type / Availability Check

Check availability during order creation

Pic 12.JPG

* Check material availability when saving order

* Assign the Checking rule created in Step 2

* Collect. Conversion is used to determine the action you want to do in case of Material not available. This will not be relevant when then Order is in creation phase

Check availability during order release

Pic 16.JPG

If Status Check is used, an availability check does not have to run ever time an order is released. This reduces the system load. (SAP help)


4. Define Change Documents, Collective Purchase Requisition, MRP relevance


This configuration plays a vital role on checking the Material Availability in SAP PM.

Pic 9.JPG

You need to make sure Res / Pur Req is set Immediately, else during Work Order Creation, Material availability check will not work.


Material Master data Maintenance

Availability check needs to be maintain for the Material in MRP3 view.

pic 8.JPG

Availability Check 02 is maintained for the Material.


Case 1 : Check availability during Order creation

             

Scenario 1: Before Saving the Work Order


A work order creation in progress, after entering the Material availability icon highlighted below will give the pop-up “Non-Availability of Material See log”

Pic 13.JPG


System Status MSPT – Material Shortage will be updated.


Click the Log icon to see the messages

Pic 14.JPG


Click the Display log in Total to view all messages

Pic 15.JPG


Please make a note, this will not stop you on saving the Work Order in CRTD status.


Scenario 2: After the Work Order is saved


Material Availability was not checked manually

Pic 17.JPG

During creation System Status is set as MANC (Material Availability not checked)


After saving the Work Order

Pic 19.JPG

System Status MSPT (Material Shortage) is set automatically on save.


Work Order can be reviewed using System Status itself

Case 2 : Check availability during Order release

             

Scenario 1: Define Inspection Control – User decides on release  if parts are missing


When the Order is created, material planning is done and saved. Upon clicking the release flag, system gives below message

Pic 20.JPG

Based on the configuration, user have authority to bypass and release the order.

Click on Missing Parts List icon

Pic 21.JPG

Scenario 2: Define Inspection Control – No release if parts is missing


When the release flag is clicked, system pop-up below error message

Pic 22.JPG


In this configuration setting, you cannot release the work order, to check the log click Go to – Logs – Release


Pic 24.JPG

Pic 25.JPG

Click on Display log icon in Total to view all messages

Pic 26.JPG


This document is prepared based on the default configuration, explore more on the config for different kinds of scenarios.


Assigned tags

      26 Comments
      You must be Logged on to comment or reply to a post.
      Author's profile photo Former Member
      Former Member

      Good document Maria.

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Thank you Santosh 🙂

      Author's profile photo Former Member
      Former Member

      Hello Maria, I'm trying to set up the availability check with an error message after release but I still get only an info message. Please advice what should I do in order to get an error message after order release. Thank you very much.

      Michal

       

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Hi Michal,

      Kindly raise a new thread with the screenshots of the error message and configuration

      Regards

      Terence

      Author's profile photo Lars Bisgaard
      Lars Bisgaard

      Hi Maria
      Do you know if it is possible to Reset availability data on a service order? On a production and by COMAC I can re-set component and re-allocate it according to requirements data.
      I am missing this feature on service order, because we are re-scheduling service order.

      Best regards
      Lars

      Author's profile photo Amol Khairnar
      Amol Khairnar

      Nice Maria..

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Thanks Amol 🙂

      Author's profile photo Amol Khairnar
      Amol Khairnar

      Hi Maria,

      Just for clarification regarding IWPK report, as far as i know in standard SAP it does not update info unless material availability check is done on a WO. is there any way out to autoupdate once material is available?

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Hi Amol,

      You are talking about IWBK report. I am yet to explore this concept, will update if i get any alternate information.

      If this transaction is updated after the work order saved, i doubt it will be difficult to update.

      Regards

      Terence

      Author's profile photo Former Member
      Former Member

      Good Job! really helpful!

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Thanks Mahaveer 🙂

      Author's profile photo Ravi M Gowda
      Ravi M Gowda

      nice document

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Thanks Ravi

      Author's profile photo Ramesh kumar
      Ramesh kumar

      Very helpful!! cleared my all doubt.

      Thank you very much Maria.

      Author's profile photo Maria Terence
      Maria Terence
      Blog Post Author

      Thank you Ramesh 🙂

      Author's profile photo Sally Xu
      Sally Xu

      Hi Maria,

      It is really a useful doc.

      May I ask the availability check can be done within order or IWBK if the Pur/req is set as 2 (from release)?

      We need to set it 2 because only authorized person can release the order and approve the spending.

      Thank you,
      Sally

      Author's profile photo Former Member
      Former Member

      Hi Maria,

      a very good document.

      But how do you run availability check for all your open PM orders, e.g. after a stocktake ?

      Thank you

      Michael

      Author's profile photo Oscar Del Castillo
      Oscar Del Castillo

      I know this is old ... but

      You can run material availability check in MASS using transaction IW38A, there's also an SAP note that details the steps needed to run MAC in MASS directly in IW38. You'll have to activate business function LOG_EAM_CI_8  for it ..

      Author's profile photo Rodrigo A
      Rodrigo A

      Hi Maria

      Excelent document

      Author's profile photo Former Member
      Former Member

      Hi Terence,

      Very nice document & really helpful.

      Keep Posting,

      VINOD

       

      Author's profile photo Santosh Godse
      Santosh Godse

      Hi Maria,

      It is precise document & very much useful.

       

       

      Author's profile photo Prashant Meshram
      Prashant Meshram

       

      Hi..Maria ,

       

      Thanks.

      Author's profile photo Sachin Bangar
      Sachin Bangar

      Hi Maria,

      Very useful to understand availability check !

       

      Author's profile photo Abhishek Singh
      Abhishek Singh

      Nice document.....

       

      Thanks Maria

      Author's profile photo Sthitapragnya Mahanty
      Sthitapragnya Mahanty

      Nice document Maria...

       

      quite informative

      Author's profile photo Thiago Santos
      Thiago Santos

      Very helpful, thanks!