Material Availability Check in Maintenance Order

The purpose of this document is to provide detail information on setting up the material availability check in SAP Plant Maintenance for stock Materials.

Material Availability check in the maintenance order is one of the useful functionality provided by SAP. When we plan materials in the maintenance order, you can either check the availability before the order is released or the system can do it automatically when the order is released. Material Planning is one of the important KPI’s for planning team.

Pre-requisites

  1. Plant Maintenance Configuration
  2. Material Master data Maintenance


Plant Maintenance Configuration

1. Define Checking Rules

     Plant Maintenance and Customer Service – Maintenance and Service Processing – Maintenance and Service Orders – Functions and Settings for Order Types – Availability Check for Material, PRTs, and Capacities – Define Checking Rules


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2. Define Scope of Check

     Plant Maintenance and Customer Service – Maintenance and Service Processing – Maintenance and Service Orders – Functions and Settings for Order Types – Availability Check for Material, PRTs, and Capacities – Define Scope of Check

For Individual Requirements


Separate requirements will be generated for each order.

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This document will deal only with Availability Check 02 (Individual Requirement)

3. Define Inspection Control

     Plant Maintenance and Customer Service – Maintenance and Service Processing – Maintenance and Service Orders – Functions and Settings for Order Types – Availability Check for Material, PRTs, and Capacities – Define Inspection Control

This configuration needs to be done with a combination of Plant / Order type / Availability Check

Check availability during order creation

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* Check material availability when saving order

* Assign the Checking rule created in Step 2

* Collect. Conversion is used to determine the action you want to do in case of Material not available. This will not be relevant when then Order is in creation phase

Check availability during order release

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If Status Check is used, an availability check does not have to run ever time an order is released. This reduces the system load. (SAP help)


4. Define Change Documents, Collective Purchase Requisition, MRP relevance


This configuration plays a vital role on checking the Material Availability in SAP PM.

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You need to make sure Res / Pur Req is set Immediately, else during Work Order Creation, Material availability check will not work.


Material Master data Maintenance

Availability check needs to be maintain for the Material in MRP3 view.

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Availability Check 02 is maintained for the Material.


Case 1 : Check availability during Order creation

             

Scenario 1: Before Saving the Work Order


A work order creation in progress, after entering the Material availability icon highlighted below will give the pop-up “Non-Availability of Material See log”

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System Status MSPT – Material Shortage will be updated.


Click the Log icon to see the messages

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Click the Display log in Total to view all messages

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Please make a note, this will not stop you on saving the Work Order in CRTD status.


Scenario 2: After the Work Order is saved


Material Availability was not checked manually

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During creation System Status is set as MANC (Material Availability not checked)


After saving the Work Order

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System Status MSPT (Material Shortage) is set automatically on save.


Work Order can be reviewed using System Status itself

Case 2 : Check availability during Order release

             

Scenario 1: Define Inspection Control – User decides on release  if parts are missing


When the Order is created, material planning is done and saved. Upon clicking the release flag, system gives below message

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Based on the configuration, user have authority to bypass and release the order.

Click on Missing Parts List icon

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Scenario 2: Define Inspection Control – No release if parts is missing


When the release flag is clicked, system pop-up below error message

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In this configuration setting, you cannot release the work order, to check the log click Go to – Logs – Release


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Click on Display log icon in Total to view all messages

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This document is prepared based on the default configuration, explore more on the config for different kinds of scenarios.


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16 Comments

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      1. Amol Khaimar

        Hi Maria,

        Just for clarification regarding IWPK report, as far as i know in standard SAP it does not update info unless material availability check is done on a WO. is there any way out to autoupdate once material is available?

        (0) 
        1. Maria Terence Post author

          Hi Amol,

          You are talking about IWBK report. I am yet to explore this concept, will update if i get any alternate information.

          If this transaction is updated after the work order saved, i doubt it will be difficult to update.

          Regards

          Terence

          (0) 
  1. Sally Xu

    Hi Maria,

    It is really a useful doc.

    May I ask the availability check can be done within order or IWBK if the Pur/req is set as 2 (from release)?

    We need to set it 2 because only authorized person can release the order and approve the spending.

    Thank you,
    Sally

    (0) 

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