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SAP BI 4.2 – BI Platform New Features

Hello Everyone,

Here I would like to highlight some of the new features available with BI 4.2 from the Platform perspective. Some of you would have already aware of these features, but here I want to list it for the newbies.

1. User Notifications:

This is the feature which helps administrator to broadcast information to users. Consider the case where the administrator of BO system wants to send a message to all/any particular users. This can be achieved through User Notifications from CMC. The administrator can specify the timeline for the notification to be visible. The notification can also be sent as an Email which is mapped to the user.

How to create Notifications:

Go to BO CMC->Events->User Notifications


Specify the timeline for the notification to be visible and enter the Title and Description:


Manage Subscribers:

Here the subscribers can be users or groups


How to view the Notifications:

Once the user log into BI Launchpad, the notification would be highlighted and also available under My Alerts section. By clicking “See More” the details can be seen


2. Commentary:

This service is provided by platform for all BI Clients. The comments are stored in Audit DB by default but it’s customizable

Where to Customize:

Go to BO CMC->Applications->BI Commentary Application->Properties



The comments are managed by rights, and the authorizations on commenting to be defined on individual folder or object level

Eg: If I want to enable rights for the documents under folder say “Murali_Folder”, go to its User Security and select the user, assign the rights



Adding/Managing comments are already discussed in which you can refer.

3. Recycle Bin:

This feature enables the user to restore accidentally deleted content. It supports only Public Folders and Content.

Where to Enable:

Go to BO CMC->Applications->Recycle Bin Application


The threshold (No of days) can be set and once the threshold reaches the files will be removed from Recycle Bin


Some of the deletes files available in Recycle Bin


4. Administrator Cockpit:

If the administrator want to get a fast insight about the BO systems, he can access this feature, which gives, simplified drillable visual page with key information like list of Servers/status, Jobs, etc and specific actions are possible


5. Promotion Manager:

With BI 4.2, the administrator can do a selective retrieval of objects from LCMBIAR file. New job will be initiated based on the selection made. This would be helpful when the LCMBIAR file contains more no. of objects and the administrator want to promote only lesser objects.


Also the admin can utilize connection overrides while promoting content

6. Rest API:

These APIs would help

  • For User Management (Add/Create/Modify)
  • Uploading/Downloading documents to/from Platform

7. Upgrade Manager:

During the upgrade,

  • the administrator can specify the Log Level
  • also he can control the content(Objects) while upgrading


8. Audit:

In BI 4.2, the scalability of Auditing has been improved, which means when more events logged, the repository can be accessed by more users. There will not be any performance bottlenecks w.r.t Auditing.

Please note that this is in the Beta release and it may change in the GA release without prior notice.

Thanks for reading and hope this helps you.



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    • Hi Ajay,

      This content is similar to the one posted already w.r.t BI 4.2 Beta features on WebI and Semantic layer. Here it summarizes platform related features.



    • Hi,

      Currently it's in ramp up and planned GA would be in end of Q1 or early Q2 this year.

      Please note that it may also change without prior notice. Keep following SAP Service Market Place.



  • Hi Murali,

    Thanks for your answer. We are working at the moment on an upgrade from 3.1 to version 4.1

    The project has just started and we are aiming for end of June to go live

    Do you think we should wait a bit and implement 4.2 or implement 4.1 and next year upgrade to 4.2?

    Any suggestions will be usuful

    Thanks in advance


    • Hi Ercole,

      BI 4.1 has lot of new features compare to 3.1 release
      and 4.2 is in ramp up phase only at the moment. From the upgrade stand point, the upgrade from 3.1 to 4.1 is well documented and you can search for the contents in SCN and even if you face any issues during the upgrade you can search of various SAP notes to fix. As far as I know upgrading from 3.1 to 4.2, there are not much documents out there.

      Hence I would say it is safe to move to 4.1(latest SP and Patch) at this moment and upgrade to 4.2 later.

      Please do check with your SAP Contact before taking any decisions on this.



  • Hi Murali,

    Thanks very much for your answer. I had an idea already, just nice to get another view on this

    For the moment we are going for 4.1 sp07 upgrade as it's well documented



  • Hello! I am wondering how to provide access to the BI Administrator's Cockpit. Is this something that can only be accessed if you are in the Administrator's group?  I know this is the case with other tabs, such as Authentication, Monitoring, etc.

    I see rights in access levels for the BI Administrator's Cockpit, but I do not see any way to manage user security for the application.

    Thank you!


    • Click on the group, you want to grant access to 'Cockpit' and select 'CMC tab configuration' and select Cockpit option and Grant the access.

      • Thanks for your reply! I've already provided access through the CMC tab access, and I've provided the access rights as well. I just don't have any way to add user groups and the access levels to the application (i.e., there is no "right click", "User Security" option).

  • Hi Murali,

    We have recently installed BI 4.2 in our Test environment and I was trying to navigate through above mentioned new features. I found two issues.

    1. User Notifications: I followed up steps and set the notification, added myself as Subscriber. I logged into BI launchpad in that time window however can not find any alert. I did try restarting event server but did not help

    2. Administrator's Cockpit: Getting error "Enter a valid input (RWS 000079)" after clicking on it.



      • 1. Issue resolved after creating new event server and restart

        2. Only Enterprise administrator can access this. Though I am a member of Administrator's group, I can not access and get the error. There is no setting in CMC>Applications to grant rights to Cokcpit. It should be there.

          • Hi guys,

            I have the same issue and I am in SP03.

            I create a new message into the community :


            But no answer, have you advance about this ?