We recommend our SAP Business One customers to create your 2016 posting periods now if your fiscal year is the same as the calendar year (and it has not already been done).

Bear in mind the following important caveats:

  • The beginning of the fiscal year can only be the first day of the month
  • Once created and transactions are posted, a posting period cannot be removed.  The date ranges can change, but it can’t be removed.

Here is an example of setting up the 2016 posting periods based on the calendar year:  Go to Administration > System Initialization > Posting Periods.  Review your posting periods to see if 2016 has been created.

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If you do not have any 2016 period codes, click on the New Period button.  The dates, start of the fiscal year, and fiscal year will all fill in automatically as shown below.

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Enter the information that is shown below.  When it is correct, click on Add.

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Review your posting periods.  You should now see 2016 in your list:

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Aether Consulting is a SAP Business One value added reseller, providing new sales, implementation, re-implementation and support services to customers.  Contact us at sales@aetherconsulting.com.

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3 Comments

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  1. Nevashan Gounder

    Thanks Andrea. Appreciated.

    What about creating posting periods in advance? Eg for 2017, 2018 …

    Is this possible and is it advisable to create posting periods in this way?

    Thank you

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  2. Andrea Vermurlen Post author

    Hi Nevashan,

    We would advise not to set up posting periods in advance for a couple reasons…

    • You never know what direction a company may take, if your fiscal year changes you would have to delete them and start over.
    • If posting periods are open for upcoming years, an employee can miss-key a date and the system will take it, leaving them open for having erroneous transactions out there in upcoming years.  If you do create in advance, lock the periods so this won’t happen.

    The best bet is to make it part of your annual Q4 checklist to set up posting periods for the coming year.

    Andrea

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