Output Controller – SAP Spool auto delete

Dear All

     Hope every SAP basis consultants / users do well . may i’m still beginner in SAP Basis world , but i think it is very good to share our knowledge between us 🙂 .

Note : if you get bored of reading long articles , kindly forgive me .

one of my big issue i daily faced in our SAP system . ( Spool is full )

in our SAP system we have service user for third party application for Mobility sales using Handheld terminals , this user allow the third party to do some tasks in SAP ( create Sales orders , print Sales order , create Invoice , cash Journal tasks , ….. ) usually printing done through special printers connected to Handheld , but also Sales orders printed virtually in our SAP system with Output Stat ” – ” which mean ” – Not yet sent to the host system (no output request exists “.

from my deep careful reading to solve this issue , i got three solutions . one is temporary solution , the second not bad solution , the last one is wonderful solution

First solution :

delete old spool requests manually

Tcode SP01 – and enter old period the execute

the select all spool requests no. , then delete

as you see , it is not perfect solution .

Second solution :

maximize the spool range number .

use Tcode SNRO , object: SPO_NUM then use NUMBER RANGE option .

press INTERVALS change option

you can increase the range of intervals

as you see it is not the best solution , because you may forget the maximum range number & in future you may surprise that the spool is full .

Third Solution :

briefly it depend on delete old spool requests automatically , i created periodic job for executing SAP standard program with my own Variant .

use Tcode SA38 , for execute RSPO1041 program

you can customize control the program ( user , server , client , spool request state , days , …. ) then save your Variant

you can create Background Job with your estimated execution time  , to execute RSPO1041 program with your own saved Variant .

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RZ20 may useful for you to check the used spool requests parentage

kindly forgive me for bad English typing or meaning .

Finally, hope this was helpful .

appreciate for all your time