In this blog I would like to introduce how business configuration ‘Purchase Order Output Control Settings’ Works.

Business Scenario

This business configuration use to control the Ordered Purchase Order Output. It available user control the purchase order output triggered or not while user changed an ordered purchase order, through setting available nodes and attributes involved.

Changes to ordered purchase order is communicated to supplier (via email, fax or post) only if there is a change in the values of the attributes that are selected below. You also need to take care of dependent attributes. For example, when you change quantity, it automatically leads to a change in net value and taxes at item and header. These settings will not be applicable in case ordered purchase order is updated and approval is triggered.

Available Control Nodes and Attributes

Available Nodes

Available Attributes

Header

Attachments

Extensions

Incoterms

Incoterms Location

Last Approved Net Value

Notes

Payment Terms

Total Net Value

Total tax amount

Header Parties

Bill To

Buyer Responsible
Company

Supplier

Item

Attachments

Delivery Date

Extensions

Gross Price

Invoice Expected

Net Price

Net Value

Notes

Purchasing Contract Reference
Purchase Order Acknowledgment Expected

Product Information

Quantity

Schedule Lines

Tax Information

Item Delivery Terms

Over-Delivery Tolerance

Under-Delivery Tolerance

Unlimited Over-Delivery

Item Parties

Product Recipient Party

Service Performer Party

Ship to location

For Example

  1. Purchase Order Output Control Settings via work center view Business Configuration->Overview, Find ‘Purchase Order Output Control Settings’ activity. Now you may see the screen below.11-6-2015 3-43-39 PM.png
  2. Switch to Node Header Parties, deactivate the Attribute Bill To, and Save it.
  3. Go to work center view Purchase Requests and Orders-> Purchase Orders, in the OWL view, choose an ordered purchase order, and edit it.
  4. In Output History tab, note the output document list before changes. We saw there is just one entry there. 11-6-2015 3-30-04 PM.png
  5. Change Bill-To data at General Tab, Click send update.11-6-2015 3-33-52 PM.png
  6. Since we have deactivate the Bill-To attribute in purchase order output control setting, the output will not be triggered.  So we can check the output history, compare with the output history noted before changes.11-6-2015 3-37-37 PM.png
  7. Otherwise, if we change any active attribute in Purchase Order Output Control Setting, the output should be triggered. So this time we change the Buyer Responsible which is active in Purchase Order, to check if the output is triggered.
  8. As we think, the purchase order output was triggered, so there will be one new entry in output history.11-6-2015 4-37-37 PM.png
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