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Author's profile photo K V Kumar

Recurring Inspection process in SAP QM

Hi All,

It has been observed forum members asking for step by step process flow for recurring inspection process.

Recurring inspection process widely used in Process industries like Pharmaceutical, Chemical and Food industries

Overview : Recurring inspection means inspection of the material at regular intervals like every month, every year etc. The system can automatically create inspection lots at predefined intervals for selected batch materials. You can plan such inspections by having the system monitor the date for a recurring inspection. Recurring inspections are triggered by a report that you can execute manually or that the system can execute automatically (provided it has been planned as a background job). When recurring inspections are triggered automatically, the background job executes the report, which in turn selects the batches and creates the inspection lots according to your processing parameters.


Process Flow:


  1. Activate Inspection type 09 in Quality Management View in Material Master
  2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data / Stor.1
  3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase Order/ against a Production order) is done
  4. Execution of the Deadline monitoring Program – QA07
  5. Automatic Inspection lot creation and Stock moved to QI
  6. Results Recording and Usage decision of the inspection lot
  7. Movement of the stock to Unrestricted Use.


Detailed Flow:


1. Activate Inspection type 09 in Quality Management View in Material Master : This setting is mandatory to generate recurring inspection lots. In this example a Raw material (44502) and Plant 1000 is used.


MM01/MM02:


2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data / Stor.1:

Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data / Stor.1 : this is to give the information about the frequency of inspection and expiry (SLED) about the material. In this example inspection interval is defined as 365 days as material is inspected after every year and expiry is 3 years (36 months)


MM01/MM02




3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase Order/ against a Production order) is done:


Create a Purchase order and make Goods Receipt against the Purchase Order through MIGO when the material is received



system creates a batch and system will update the next inspection date and SLED in the batch master record (MSC3N) as per the manufacturing date given during GR as shown below. in our example date of manufacture is given as 13.10.2014.


Now save the GR and check in the Batch record for updation of SLED  and Next inspection date in T-code MSC3N. Next Inspection date is updated as 11.10.2016 (after one year of goods receipt date) as material is received on 12.10.2015.



Now when the material is received initially, quality inspection done and stock posted to Unrestricted Use.



4. Execution of the Deadline monitoring Program – QA07 : This transaction is executed on daily basis as a background job in the real time at Plant level. System will check for the next inspection date in the batches and if that date matches with current date then system will move the stock of the batch again to Quality inspection with generation of inspection lot for carrying out inspection for analysts in QC department.

In our case when this dead line monitoring is executed on 11.10.2016 system move the stock back to Quality inspection with generation of inspection lot as the next inspection date of the batch 11.10.2016 is reached. Select the option To insp.stock at lot creation to move the stock from Un restricted use to Quality Inspection on the selection screen on QA07 screen 


Now execute.



Now check for the stock of the batch in mmbe.Stock moved to quality inspection.


Now check in QA32 for automatic generation of inspection lot


Inspection lot created with 9 series to carry out inspection.

Thanks

Kumar

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      15 Comments
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      Author's profile photo Sarfaraz Ahmed
      Sarfaraz Ahmed

      Hi Kumar,

      Good document with explanation.

      Thank you for sharing.

      BR

      S Ahmed

      Author's profile photo John Lutz
      John Lutz

      Hi,

      One small observation - there is no mention of the inspection plan required. This is how we end up with all of the 'Insp lot at CRTD status' queries here 😉

      Regards,

      John

      Author's profile photo K Kumar
      K Kumar
      Blog Post Author

      Hi John,

      good observation. I will add the same in the document.

      Thanks

      Kumar

      Author's profile photo Former Member
      Former Member

      Hi Kumar,

      Thanks for document.

      Author's profile photo Former Member
      Former Member

      This document is a must read!!!

      Thanks Kumar for sharing.

      Author's profile photo Natalia Machado
      Natalia Machado

      Hi Kumar,

      Very good explanation about the topic.

      Well done!

      Natália

      Author's profile photo subhrant bal
      subhrant bal

      Nice one . keep it up 🙂

      Author's profile photo Former Member
      Former Member

      Hi Kumar,

      Thanks for the good explanation. Maybe you can add also some sentences about the change of batch status, when the expiration date will be reached.

      BR,

      Dieter

      Author's profile photo Former Member
      Former Member

      HI I have an query. I m executing the same functionality in EWM system . when I leave the "Next inspection date  " as blank. The system picking the batch and moved to the Quality system.

       

      can you please suggest why this is happening ?.  as per my point it should not pick the bank next inspection date .

       

      Thanks

      Siva

       

      Author's profile photo Alina Scott
      Alina Scott

      It is very useful for me. Thank you very much for sharing…

      Quality Management (QM) is an integral part of the logistics function and within the SAP system it is fully integrated with complementary components including Materials Management (MM), Plant Maintenance (PM), and Production Planning (PP).

      Author's profile photo Luis Enrique Pachas Aguero
      Luis Enrique Pachas Aguero

      Hello Kyatam
      I have the material in 3 warehouses, I am executing the trans QA07, I do not generate lot of inspection for the three warehouses in SAP. How can I correct this?
      Thanks for your help.

      Luis

       

      Author's profile photo Lokendra Kumar
      Lokendra Kumar

      Hi Kumar,

      Good document with explanation.

      Thank you for sharing.

      Regards

      Lokendra Kumar

      Author's profile photo David Steele
      David Steele

      Hi Kumar,

      Is it possible to set up a recurring inspection process in SAP based upon the quantity of parts?

      For example, a customer requires inspection of the first and then every tenth part that is ordered.

      Thanks in advance,

      Hba7114

      Author's profile photo Dharma Theja Kavuturu
      Dharma Theja Kavuturu

      Respected QM team,

      I want to share below information, which can be helpful for our QM team in future.

      Today we have faced one issue that Expiry material is not posting to Restricted use with QA07 run. We have done extensive search and finally found that , due to one of the Physical inventory document is not posted against Material- batch combination. After processing physical inventory document, we are able to Transfer post the material stock to Blocked stock ( restricted use) i.e. batch status is Active .

      Regards,

      Theja | QM Consultant |

      Author's profile photo Dharma Theja Kavuturu
      Dharma Theja Kavuturu

      Adding one more point is that , In verification of the issue , we tried to change status in MSC2N, getting information as "M7661 Error 5 in posting of status change". So in the process, we finally found issue is with one of Physical inventory document is  active.

      Theja