Vendor Specific text to be printed in the Purchase order.

I would like share a document to populate the vendor specific texts in the purchase order.

Requirement to populate a Vendor specific text in the purchase order print out. This Requirement can be achieved with the standard SAP solution.

Transaction Code: XK02 /MK02

Vendor specific text can be maintained with respect to general date level (LFA1), Company code level (LFB1) & Purchase Organization level (LFM1) in the vendor master.

Text to be maintained in Extras menu bar in the required organizational level.

Maintain the text in the text editor and save the vendor master.

     1.    Configuration for the text Determination.

Central Level (LFA1)

IMG -> Materials Management- > Purchasing – > Vendor Master – > Define Text Types for Central Texts

In SAP standard, Text ID 0001 & 0002 will be available, if required a new text ID can be created based on the requirement.

Purchase organizational Level: (LFM1)

In SAP standard, Text ID 0001 & 0002 will be available, if required a new text ID can be created based on the requirement.

IMG -> Materials Management- > Purchasing – > Vendor Master – > Define Text Types for Purchasing Organization Texts

     2.     Maintain  Text type for Purchase order

          Check the available text type, Create your own text type if required.

IMG -> Materials Management- > Purchasing – > Purchase Order – >Texts for Purchase Orders – > Define Text Types for Header Texts

     3.     Copying rules for the Header text

In this step, you define the copying rules for header texts in purchase orders.

Copying rules to determine which texts to be adopted from other objects to the header text of the purchase order

IMG -> Materials Management- > Purchasing – > Purchase Order – >Texts for Purchase Orders – > Define Copying Rules for Header Texts

1. Select the text type required and choose Text linkages.
2. Enter the source object required with F4 (Vendor mater) and the source text to the purchase order.

The Text will be pulled from Source object (vendor master) to update the Purchase order text in the header.

     4.     To print the text in the Purchase order print out.

IMG -> Materials Management- > Purchasing – > Messages- > Texts for Messages- > Define Texts for Purchase Order

Assign the Text ID with the purchase order document type with the required object (LFA1 or LFM1)

In this step operation 1, 2 … will be for new, change, Reminder,..

Maintain  a Print sequence number as 3, 4, to be printed in the purchase order.

If required, create a standard text in SO10 with text id ST and assign in the text name, so that the same text will be populated in the purchase order print out.

5.     Create a Purchase order to check the message output, whether the text maintained in the vendor is populated in the print out.