Since SAP came out with Simple Finance last year, SCN has already seen several good blogs cover the basics of the solution.  Two that have caught my attention talk about the ACDOCA table that is unifying all of the detail line item based tables in standard FICO.

They are:

Is there a Single Source of “Truth” with Universal Journal? by ASHA BASAVANTHAPPA


SAP Simple Finance blog series-1-Parallel Accounting with multiple Ledger & Appendix Ledger Usage  by Rishab Bucha



Asha finishes off his blog with the following statement

Thus, with S/4HANA Finance/Simple Finance has a Single Source of Truth with Universal Journal.


I have two quick comments on this. 

First, this is only true for those modules currently in scope.  For example, parts of the Material Ledger are not yet incorporated into the ACDOCA architecture. 


Secondly…  and more importantly than the earlier nit-pic… ACDOCA does not contain all of the data related to an accounting document.  BKPF is still part of the table architecture.  It is still valid because sFIN still follows SAP’s long standing Document Principle of a header and line item table.  BKPF still contains the basics such as the document type, document date, posting date, etc.  However, these fields are also found on ACDOCA as well so it isn’t necessary (or, as necessary) to combine the two for total FI reporting.  ACDOCA will suffice on it’s own.

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  1. ASHA BASAVANTHAPPA

    Thanks a lot Nathan,

    Material ledger is already integrated in ACDOCA in SFIN 3.0 or S/4 HANA Nov release. Yes, I agree on the second point, SAP still needs to think/take care about few redundancies. 🙂

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  2. Ramky Prabhakar

    Hi Nathan,

    You have been great help for FI folks on SCN. Quick question, will we have special purpose ledger play in tomorrow’s simple finance world? With Acdoca table accomodating all the fields, relevance of SPL may slightly pushed back, what are your view on this?

    Thanks

    Prabhakar

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      1. Malolan R

        Nathan

        There is a correction.  BSEG  is still available .  I am not sure whether this BSEG table is simultaneously updated along with ACDOCA.  or  this a just a view which reflects data from ACDOCA.   This need some clarity from somebody in SAP  Development .

        and I don’t see any changes in Special Purpose Ledger as such.  The reasons that customers  used to  adopt SPL  still remain  valid  to a large extent. In some cases Special Purpose  ledger can be retired to  make way for an Appendix Ledger or a Parallel ledger ( future  exercise after  SFIN migration .

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        1. Pulkit Vig

          BSEG will continue to be used in Simple finance to manage open items. Though the universal Journal posted in ACDOCA contains all the characteristics of the line item but still open items management for all GL accounts will be managed through  BSEG.

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  3. Subhasish Ghosal

    Yes, I very much agree with Malolan,

    BSEG Table is still available in SFIN however I thought its only a view and for all practical purposes only ACDOCA Table will be used.

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  4. Ramky Prabhakar

    SAP material says –

    Document Summarization

    Accounting Interface

    MM

    SD

    HR

    ACDOCA

    BSEG

    Document Summarization

     BSEG summarization is still in place and can be used as usual.

     ACDOCA stores the full detail that is needed for all components that base on ACDOCA (G/L, AA, ML, CO, PA). 

     Summarizing BSEG “aggressively” will bring relief with respect to the 999 line item limitation (BSEG-BELNR has only 3 digits). This can be done, since ACDOCA stores the full detail and ACDOCA has a 6 digit field for line item numbering.

    Else where Nathan Genez says that still we have 999 limit in BSEG…..reason am enquiring is my access to S4HANA system is still underway, meanwhile can you all confirm which one is right?

    Thanks –

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  5. Malolan R

    There  was a Q &A session with Product managemet a couple of months back. We  hd Janet Saloman and others  in the session.  What these experts  were telling us  was  that BSEG was not going to be retired  anytime soon  The reason given is that BSEG is  the first point of entry or  ” Prima Nota ”  so  in effect  it  continues to  be necessary.  But since these aggregate  tables  are no longer needed , we dont need to  use BSEG to  access  data  relating to  Revenue and Expense..  this would  be in ACDOCA and we could  use  BSEG   to access AR and AP data . Product management felt  that  changing  dcument line item  field  from 4 to  6  digits in BSEG wasnt necessary and   customers  could  use  ACDOCA for revenue and expense.  So  this brings us to  te question whether typially AR / AP transactions  for  have more than  999  line items ?  maybe not ?

    Ths  could  be laid  to rest  by  doing a  a trial  of  a FB01 data load   using a Mix of AR / AP and Expense / revenue  items  where no of lie items  exceeds 999.  I would  like  to see if such a document gets posted and if so  how tables get updated .. 

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    1. Chan P

      Thanks Malolan for product mgt. updates.,

      Regarding 999 line items still i don’t think so it is materialized in sFIN.,

      Yes, As product management saying BSEG is Prima note for further documents, then with out changing line item field digits from 4 to 6 in BSEG in FI &  COEP in CO., how it is possible just changing only in ACDOCA.?

      Even SAP saying in sFIN document that every 999 line item there will be a separate document number Or Transaction number will generate automatically.

      Capture.JPG

      Thanks..!

      Br,

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  6. Malolan R

    Hi Folks

     

    So  this essentially means  that  customers need to  compress documents if possible  or  rework  interfaces so that   you  have seperat document numbers for  each  block of  999 lin items ..  I can only infer that  when SAP  created  this new table it wanted to  do a clean  start  by  keeping  it   6digits .   In case  SAP’s developement tea  is able to do away  with  a need for  Prima  nota  linked to   BSEG/  BKPF and  COEP  obviusly  this is a foundational  change …  then we will  see genuine  use of   6  digit line items..   The use of   currency   per  header  serves as a limitation   for large  volume external interfaces ..

     

    Long way to go yet,….

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  7. Malolan R

    Hi  Friends ..

     

    I just had a thought  about this  999 line item issue.  Has  SAP  given a thought  to this  in the latest 1610 version.  Has  BSEG line item number field changed from 4 to 6 ??  Any  updates  from product management on this  ??

     

    Cheers

     

    Malolan R

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  8. Stefanos Pougkas

    BSEG for the time being will not change. You must make use of summarization for more than 999 lines. There are to my knowledge no plans to change this logic anytime soon.

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  9. Yoel Tovi

    Hi,

    Since line item reports such as FBL3N are based on “old” tables like BSEG, BSIS, BKPF etc. does anyone know of a line item report based on ACDOCA?

    Thanks,

    Yoel.

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