Skip to Content
Author's profile photo Former Member

Linking Down payments with Supplier Invoices

Linking Down payment with Supplier Invoice

In some scenarios where we have made some advanced payments to the suppliers & want to link with the Supplier Invoices we will post further, you can perform this as:

  • Create NEW DOWNPAYMENT REQUEST for your Advanced Payment.


  • Enter Details like Supplier, Doc ID, Posting Dates, etc.


  • Add Line Items & enter description, Tax codes, Amount, G/L accounts, Cost centers, etc.


  • Click POST, you will get notification that Down Payment Posted.


  • Go to Payables WoC & select Supplier Accounts.


  • Find Supplier & click View.


  • Select Down Payment & click Pay Manually by Outgoing Check.


  • Enter details & POST.


  • Now Create New Invoice Without Purchase Order.


  • Enter Details like Supplier, Doc ID, Posting dates, etc.


  • To add the Down Payment to the Supplier Invoice,

      Go to the Payment Information tab –> Down Payments –> Add Row.


  • As you click on the Add Row button, you will get a new screen. Search & select your Down Payment here.


  • Add Line Item & enter Description, Tax codes, Amount, G/L account, Cost Center, etc.


  • Post the invoice.


  • Here, you can see that as you linked the Down Payment to the Supplier Invoice, the Invoice get Partially Cleared automatically & you have got a Clearing ID.



  • You can see the details by clicking on Clearing ID.


If You have further queries regarding this you can ask me.


Anant Patel


Phone: +91-9716100326


Skype: anant.3105

Assigned Tags

      1 Comment
      You must be Logged on to comment or reply to a post.
      Author's profile photo HANG LEI
      HANG LEI

      Hi Anant Patel

      I have a problem with down payment.

      For example,

      PO :                     10 items, 6000 each, total amount:  60000 US dollar,

      Down Payment :    60000 US dollar(paid),

      Goods and Services Receipts : 5 items,

      supplier invoice 5*6000= 30000 US dollar,

      When I create supplier invoice ,  it is linked to the Down payment.

      But the Down Payment can not get Partially Cleared  automatically  in supplier invoice.

      I need to go to the Payment Information tab –> Down Payments –>modify the ammount .

      Can Down Payment of Byd get Partially Cleared automatically ?