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Author's profile photo Former Member
Former Member
October 6, 2015 3 minute read

Linking Down payments with Supplier Invoices

Linking Down payment with Supplier Invoice


In some scenarios where we have made some advanced payments to the suppliers & want to link with the Supplier Invoices we will post further, you can perform this as:


  • Create NEW DOWNPAYMENT REQUEST for your Advanced Payment.

      /wp-content/uploads/2015/10/1_803947.png

  • Enter Details like Supplier, Doc ID, Posting Dates, etc.


      /wp-content/uploads/2015/10/2_803951.png 
 


  • Add Line Items & enter description, Tax codes, Amount, G/L accounts, Cost centers, etc.


      3.png



  • Click POST, you will get notification that Down Payment Posted.


      4.png 
 


  • Go to Payables WoC & select Supplier Accounts.


      /wp-content/uploads/2015/10/5_803952.png

  • Find Supplier & click View.


      6.png
 

  • Select Down Payment & click Pay Manually by Outgoing Check.


      7.png



  • Enter details & POST.


      8.png  



  • Now Create New Invoice Without Purchase Order.


      9.png



  • Enter Details like Supplier, Doc ID, Posting dates, etc.


        /wp-content/uploads/2015/10/10_803953.png 
 


  • To add the Down Payment to the Supplier Invoice,

      Go to the Payment Information tab –> Down Payments –> Add Row.


      /wp-content/uploads/2015/10/11_803954.png



  • As you click on the Add Row button, you will get a new screen. Search & select your Down Payment here.


      /wp-content/uploads/2015/10/12_803955.png 
 

  • Add Line Item & enter Description, Tax codes, Amount, G/L account, Cost Center, etc.


        /wp-content/uploads/2015/10/13_803956.png



  • Post the invoice.

           
        14.png


  • Here, you can see that as you linked the Down Payment to the Supplier Invoice, the Invoice get Partially Cleared automatically & you have got a Clearing ID.


        /wp-content/uploads/2015/10/15_803957.png
 

     

  • You can see the details by clicking on Clearing ID.


      /wp-content/uploads/2015/10/16_803958.png




If You have further queries regarding this you can ask me.


Regards,

Anant Patel

SAP BYD FUNCTIONAL CONSULTANT

Phone: +91-9716100326

Email: anant3113@gmail.com

Skype: anant.3105

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      1 Comment
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      Author's profile photo HANG LEI
      HANG LEI

      Hi Anant Patel

      I have a problem with down payment.

      For example,

      PO :                     10 items, 6000 each, total amount:  60000 US dollar,

      Down Payment :    60000 US dollar(paid),

      Goods and Services Receipts : 5 items,

      supplier invoice 5*6000= 30000 US dollar,

      When I create supplier invoice ,  it is linked to the Down payment.

      But the Down Payment can not get Partially Cleared  automatically  in supplier invoice.

      I need to go to the Payment Information tab –> Down Payments –>modify the ammount .

      Can Down Payment of Byd get Partially Cleared automatically ?

      Regards

      LEI