This blog provides you with a gist of information on an electronic acknowledgements that are known as Functional Acknowledgements (FA) and it also shares a necessary piece of information on how to configure the EDI Separator receiver channel to transmit an FA.
A Functional Acknowledgement (FA) is an electronic receipt that is transmitted electronically as a response to an EDI interchange. The EDI Separator adapter, which is an B2B solution, is configured to transmit an FA to a received bulk EDI interchange.
The EDI adapter that is configured with the sender channel splits and processes the incoming EDI interchange. After processing the interchange a different EDI adapter that is configured with the receiver channel is instructed to transmit a 997 FA to the partner. It is very important to note that the functional acknowledgement does not provide any indication that the trading partner agrees with the contents of the received EDI document or that the EDI document met all the business requirements of the trading partner.
In an EDI process, business documents are electronically exchanged between two remote systems that are set up by trading partners. During this interchange, the receiver serves a receipt to the sender acknowledging that the transaction has been received. In case an error has occurred on an exchange message, the trading partner can interpret the problem with the help of an FA. Usually such an issue can be resolved by re-transmitting the corrected business transaction. Consider a scenario, in which an 810 invoice is dispatched to your trading partner few weeks ago and the payment has not been made. You must be wondering, “What could have gone wrong at your partner’s side? :???: "
The above question could have been avoided if your trading partner had served you an FA receipt that notified the status of the 810 invoice (Accepted or Rejected).
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The procedures mentioned below help you to implement 997 FA and CONTRL FA acknowledging processes for EDI interchanges.
You deploy the B2B add-on solutions on Process Integration platform and configure the EDI Separator adapter to transmit 997 FA.
Prerequisites
Use this scenario to transmit an 997 FA receipt to your trading partner as a result of validating the received ANSI ASC X12 messages
Configuring ANSI ASC X12 997 Functional Acknowledgement
You use this procedure to configure an EDI Separator Receiver channel to transmit 997 FA for received ANSI XI 12 messages.
|NOTE| In this mode if an individual message fails, then all the EDI transactions are rolled back and all the individual messages appears in receipt as Rejected (R).
Under All transaction modes, you have two options to terminate the transmission of 997 FA. Use these options explained below are as per the business scenario:
Negative Acknowledgement Not Required: This option instructs the adapter not to transmit a 997 FA when batch EDI transactions are Rejected (R) at receiver’s side. In such an instance log on to the Message Monitor, wherein you can attempt to analysis the message status and rectify them by editing the messages in “Red”.
Positive Acknowledgement Not Required: This option instructs the adapter not to transmit 997 FA when batch EDI transactions are Accepted (A) at receiver’s side. You can manually generate 997 FA and transmit it to the partner.
If you have selected Individual as the transaction mode, then the EDI Separator adapter treats the entire EDI interchange as independent individual entities.
|NOTE| In this mode if an individual message fails, then only the failed ANSI X12 transaction is rolled back. The 997 FA receipt contains information on both rejected and accepted transactions.
If you have selected Exclude “Partially Accepted” acknowledgement code option, then the status of all the message that are in partially accepted are published as Rejected (R) in the FA receipt
|NOTE| The above option can be opted when your business partner doesn't understand the status code “Partially Accepted (P)”
If you have selected Receipt Only as the execution mode, then the adapter is instructed not to validate the transaction sets. It only checks the process of message splitting and dispatching to the EDI Separator sender channel.
If the corresponding EDI separator channel, which is configured to receive splitted individual messages, is not configured or not found while the EDI transactions are being dispatched, then while generating an FA the status of the corresponding message will be marked as Rejected (R).
If you have selected Receipt and Validation as the execution mode, then the adapter is instructed to execute Receipt Only mode and as well, validates syntactically every transaction sets. It also checks the inbound message processing.
If you want to eliminate the error information reported by AK3 and AK4 segments, then select Exclude AK3 and AK4 to instruct the adapter to exclude the AK3 and AK4 segments from the 997 FA message.
To save the settings, click the Save icon
Configuring EDIFACT CONTRL Functional Acknowledgement
You use this procedure to configure an EDI Separator Receiver channel to transmit CONTRL FA for received EDIFACT messages.
Monitoring of the Functional Acknowledgement using Message Monitoring
You can view the FA’s and XI messages over a specific period with the help if Message Monitor. You can also track the error occurred during transmission of FA’s.
You use this procedure to monitor, identify the status and analyze B2B Functional Acknowledgements.
In the Database page, you can view multiple details such as Message header data, Technical Attributes, Message details, and so on. The table below gives you a brief explanation on some important parameters specific to functional acknowledgements and these are highlighted in the screen shot shown below:
Parameters | Descriptions |
---|---|
Related Messages | Displays messages, which are coupled to the parent message. The messages displayed are either referred messages or correlated messages that have the same correlation ID. For example, you can view all the XI messages together for the incoming bulk interchange or for individually splitted messages.You need not search for related individual messages or all the related messages. |
Functional Acknowledgments | This column in the Message List table displays the status of functional acknowledgements |
Technical Acknowledgments | This column in the Message List table displays the status of technical acknowledgements |
B2B Acknowledgments | This tab found in the Message Details section gives you the details on different steps involved in B2B acknowledgment processing such as acknowledgements required or not required, are they generated or not, and so on. |
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