First we will review our customer line items. Select the tile and launch.
The selection screen and the line item display are on the same single screen now.
We enter our customer and company code. Just click “GO” and the line items of the selected customer are displayed. That “GO” button is a refresh button also, whenever you want, just click on it and the displayed data will be refreshed with the updated data.
Our customer has three line items; two invoices and one payment which are not cleared yet.
Then we turn to our home screen
We select the “Clear Incoming Payments”.
Again on a single screen we can enter selection parameters and display the items to be cleared.
But the system displays only the payment item. Of course, this is incoming payment clearing. So there must be a payment to clear. When we select the payment item to clear, system changes the screen. Now the selected payment item is at the header data and at the line item list we have split screen which shows the selectable invoices and the selected ones.
When we select one of them to clear, it shows the selected item at the right.
But we have still balance, the invoice amount and the payment amount are not matched. So we can adjust the allocated amount for the selected invoice. It is possible to select more than one invoice and distribute the payment amount to the selected invoices.
Now we have no balance for the document, we can simply post the document. Also we have “Save Without Posting” option. When you save without posting, seems like nothing happens. But when you want to clear that payment again, system shows the assigned invoices and they are waiting as you left them. You can change/add/remove items and continue to clearing.
Now we are ready to post our document.
Let’s look at our customer’s line items again. It is partial clearing, so the items should be there hence they are not completely cleared.
Now based on the invoice reference grouping, system shows the remaining invoice amount with the assigned payment item.
And wherever we have a list, (doesn’t matter if it is a balance list, line item list or a document view etc.), we can export to excel.
So in Simple Finance, the payment clearing is so simple.
No need for installation.
No need for training.
Just decide to activate and start to use…