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Configuring Fleet Management in SAP

In the below steps, I have explained the basic configurations required for Fleet Management and the details regarding each customization.

1. Creating types of technical objects

In this step, you create the technical object types for the fleet objects you have.

You can create different objects for Cars, trucks, Vans and so on.

I have only created Fleet object for demonstration



2. Creating new Equipment category for Fleet

While creating a new equipment category for Fleet, you will be given the following options to select

  1. Reference à Choose Machines
  2. Description à Provide a proper description for the object

A (Checkbox) – Alphanumeric Yes/No. If you choose yes then Equipment can have alphanumeric labels like Car1, Truck2 etc.

  1. C (Checkbox) – Change Documents required Yes/No. If you choose yes then Change documents will be available for the equipment. Choose display Equipment à Extras à Documents for changes à Changes

W (Checkbox) – Workflow trigger required Yes/No. If you choose yes then workflows can be triggered on creation or change of the equipment. Approvals may be required for create or change of equipment data and workflow will maintain those approval logicObject Info – PM/SM. Choose PM

  1. View profile à Choose the view profile you have create/existing one.
  2. CTyp/MatNo à Check between construction type and material number. Either warning or error message can be selected which will trigger the selected when there is mismatch between construction type and material numbers
  3. CC àEquipment Type with Change Documents during Creation. This will generate change documents for equipment creation

/wp-content/uploads/2015/06/pic3_731450.png/wp-content/uploads/2015/06/pic4_731451.pngCreating the number range for the equipment category
/wp-content/uploads/2015/06/pic5_731452.png/wp-content/uploads/2015/06/pic6_731453.pngThere are two things that you should keep in mind about the number ranges

  1. Internal/External number ranges – You can define if the system should pick the number from the range that is given (Internal) or the user will provide the number(External)
  2. Groups and Intervals – Groups define the equipment category (in this case) which fall into the number range defined. Intervals provide the ranges (ex 00000-99999) for the equipment

After you have created the equipment category, it will come under the un assigned group/wp-content/uploads/2015/06/pic7_731454.pngNow you can assign the Fleet equipment category to an existing group or create a new one.

  1. Creating new one

Click on create and enter the details for the new group. Provide the desired number ranges/wp-content/uploads/2015/06/pic8_731455.pngNow select the fleet equipment category and click on Elements/groups icon on the top and then select the new group you have selected/wp-content/uploads/2015/06/pic9_731456.png

  1. Assigning to an existing group

Select the fleet equipment category and click on Elements/groups icon on the top and then select the group you want to assign toIf you want the Fleet object to have External number range then select the intervals in the initial screen and check the External number range flag for that range3. Select the view profiles for Fleet equipmentHere you create a new view profile for the Fleet object.For all the object types that you have created for the Fleet, you can customize the tabs layout/wp-content/uploads/2015/06/pic10_731457.png/wp-content/uploads/2015/06/pic11_731458.png4. Assign View profilesHere you choose the profile you have created and assign it to the different technical object types.Next step includes defaulting the equipment category for the technical object typeScenario – You have created different technical object types such as Car, Van etc. as shown in the above steps and you require different set of fields/tabs for them. You start by creating view profiles as shown in the above steps and assign it to the technical object types. Or you can assign the same view profile to all of the objects/wp-content/uploads/2015/06/pic12_731459.png/wp-content/uploads/2015/06/pic13_731460.png/wp-content/uploads/2015/06/pic14_731461.png5. Consumable typesIn this step, you can create the consumable types that the fleet object runs on.Here you add the consumable types such as Petrol, Diesel, Natural Gas, Unleaded etc. These can be used for validation and permitted types and also for reporting/wp-content/uploads/2015/06/pic15_731462.png/wp-content/uploads/2015/06/pic16_731463.png6. Usage typesIn this step, you can set up the usage indicator for the fleet objects like Business or PersonalScenario – Some fleet objects should be used only for business while some fleet objects are given to the employee for personal use. The usage indicator can be used to define that. Validations can be set up in the system through ABAP codes to validate the usage indicator field in the system for usage/wp-content/uploads/2015/06/pic17_731464.png/wp-content/uploads/2015/06/pic18_731465.png7. Engine TypesIn this step you define the engine types for the fleet object.Scenario – Business might have different fleet objects with different engines which require skilled person with that engine to repair/maintain. In that case you can define the engine types in this steps and use in the equipment master data./wp-content/uploads/2015/06/pic19_731466.png/wp-content/uploads/2015/06/pic20_731467.pngNow you can create your fleet objects in the system
Creating Fleet ObjectGoto/wp-content/uploads/2015/06/pic21_731468.pngEnter the details require and continue/wp-content/uploads/2015/06/pic22_731469.pngFill in all the details and saveExplore the additional tabs and fields available for Fleet/wp-content/uploads/2015/06/pic23_731470.pngAdvanced
8. Calculating the Consumption Data for Miles per GallonDefine Inverse areaThe measurement units M21 (square meters) and MPG (miles per gallon) are defined for this dimension:The following settings are defined for M2I.

Unit of measurment Commercial Technical Unit of measurement text
M2I M-2 1/M2 (means: 1/m²) 1/M2 (means: 1/m²) SI unit
Counters Denominator Exponent Additive constants Decimal place rounding
1 1 0 0 3

The following settings are defined for MPG.

Unit of measurement Commercial Technical Unit of measurement text
Counters Denominator Exponent Additive constants Decimal place rounding
  1. 201.168
  2. 473.168






Define Consumption Unit Groups



Define Special Measurement Positions for Vehicles



9.Define Costing Procedure for the Calculation


Costing procedure

For example, A

Procedure text


Display unit


Unit text

mi/gal US

Fuel counter


Primary counter


Day short

For example, 10

Day long

For example, 30


10. Create Characteristic

In this step, you will be creating a characteristic that needs to be assigned to the measuring point. Based on the requirement you need to create characteristics for consumption of fuel (Liters), Distance travelled (Kilometers or Miles) etc.



11.   Create measuring points

Now as you have to create measurement points for the Equipment for the Fuel, Odometer/Distance etc. and assign it to the Fleet equipment.

Here you assign the characteristics, Measurement position and initial readings for the measurement point.



Calculations will be based on the measurement documents that are submitted for the measurement points.

You can also trigger maintenance plans based on the readings from the measurement points 

Feel free to drop in your questions in the comments section



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      Author's profile photo Raj Kumar
      Raj Kumar

      nicely documented

      Author's profile photo Amanat Khan
      Amanat Khan

      Appreciated.  It is quite handy to go through and nicely presented in a Nutshell.

      Author's profile photo Gulshan Baral
      Gulshan Baral

      It is a very nice document which gives a step by step brief overview  of the Fleet Management. Appreciate it.

      Author's profile photo inuganty santosh
      inuganty santosh

      Could you please help us documenting a basic end to end cycle/scenario

      Author's profile photo Vaibhav Manjarekar
      Vaibhav Manjarekar

      Excellent overview of the Fleet Management. Thanks