When Balance carry-forward run is executed, In some cases, system raise the Error message : The balance carry forward is not possible. Execute Depreciation under Fixed Assets.
While performing the Balance Carry forward, System triggers the check to verify if the depreciation run has been performed for the fiscal year to be carried forward. It is likely that some assets still need to be depreciated in the year you are trying to close period 12 or the full fiscal year itself.
Fixed assets should be depreciated for all the valuation views of all the set of books assigned to the company for which you want to close the period 12 or the Fiscal year. In other words the posted depreciation amount should equal the planned depreciation for all the valuation views of all the set of books assigned to the company for which you want to close the period 12 or the fiscal year.
To check if any depreciation (irrespective of the valuation views) has been missed in the fiscal year you want to close period 12 of the fiscal year itself.
1) You can run the Depreciation report available in the Fixed Asset work center to compare the Planned Depreciation and the Posted Depreciation.
- Go to the Fixed Asset work center.
- Go to the Reports view and List sub-view.
- Select the Depreciation report.
- Enter the Variables to run the report.
- Company: enter the company for which you want to perform the closing process.
- Set of Books: you need to enter a set of books assigned to the company (you need to run the report for all set of books assigned to the concerned company, but you only can enter 1 set of books at a time)
- Valuation View ID: you need to enter a valuation view assigned to the set of books entered previously (you need to run the report for all valuation views assigned to the entered set of books, but you only can enter 1 valuation view at a time).
- Accounting Period/Year: enter the fiscal year you want to close or for which you want to close the period 12.
- On running the report for the variables entered, change the default view, Planned Values, of the report to the view Posted / Planned Values.
- Compare the posted depreciation amount and the planned depreciation amount for the selection entered in the report variables.
If you notice a difference between the posted depreciation amount and the planned depreciation amount in the Depreciation report, a Depreciation run has to be performed in update mode to post the initially missing depreciation.
Optionally you can drill down to know which assets have not been depreciated by adding the Fixed Asset field from the Not Currently Shown area.If there is no difference between the posted depreciation and planned depreciation then possible reasons behind the error message is that Depreciation status is not refreshed for some fixed assets.In such case, you need to run a depreciation recalculation for all fixed assets. However before you do it, you need to close all the periods for the year which you want to run balance carry forward for but except period 12.
- Go to Fixed Asset work center
- Select Depreciation view
- Click on New and select Fixed asset Deprecation run
- Enter following selection Parameters
- Uncheck Test run Flag
- Company ID : Company Id for which you would like to perform Balance carry forward
- Set of books : Blank (i.e All set of books assigned to company)
- Valuation view : Blank (i.e all Valuation views)
- Closing step : Default is 020 , available options are 010 – Operational postings, 015 – Late operational postings, 020 – Closing entries, 080 – Adjusting entries for income stat. by nature of expenses
- Fixed Asset Class : Blank (i.e all the Fixed asset class)
- Fixed Asset ID : Blank (I.e all the assets)
- Period / year : 999 / 9999
- Click on Start now to execute the run immediately or use Schedule to schedule run.
With such run, the depreciation status of all fixed assets will be refreshed. Then you should be able to perform Balance carry forward.
In case the error persists after following the details mentioned here, please report incident to us for further investigations.