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Hi All,

This is the basic document i have created for the beginners who have questions on how to transfer the CATS entry through HR.

I have seen many questions come over how to do this, hence i have prepared a simple one and providing.

Purpose of the document:


What is CATS?


The Time Sheet is a cross-application tool for recording employee working times. Working times are recorded centrally, together with cost accounting, and external services information, and then made available to other SAP System applications for further processing.


The Time Sheet is a self-service application which allows both internal and external employees to

enter their own working times. Alternatively, data can be recorded centrally by administrator,

This document in brief explains how to capture the time sheets for absence in Cross Application Time sheet (CATS) and transfer the data very successfully with approval of Time administrator or Manager to relevant time infotype 2001 in SAP HR,


Summary of how this is organized:


This document has been organized as in the following steps.


  • Step 1: Profile Creation
  • Step 2: Defaulting profiles.
  • Step 3: Entering time sheets
  • Step 4:  Releasing for Approval
  • Step 5: Approval
  • Step 6: Transfer


Details :


Step 1: Data entry profile creation :


Create a data entry profile for employees to update their Attendances and Absences in CATS.

Using T-code CAC1 – We can create our own data entry profile by copying the standard one available in SAP. Here I have created Data Entry Profile called E-REC by copying the standard Data entry profile HR- ONLY


Here are the settings we can do it for our Data entry profile according to our business requirement.

As you can see Absence type has been added in the profile and standard reaction has been given when collision takes place

.I have chosen standard task and Automatic recipient system will automatically find the recipient to approve the CATS entry once it has been released, if you want use workflow you can choose Workflow Approval where Workflow will be triggered to the Approve to approve it, here I am not using Workflow.



Step 2:  Defaulting profiles.


We can default our Data Entry profile while updating CATS by maintaining the Parameter ID CVR


T-code: SU3



Step 3Entering time sheets.


Since I have maintained the parameter ( ID CVR ) for my data entry profile in SU3, it has been defaulted when I access CATS through T-code CAT2

Enter personnel number.

An absence on 10th of May is applied as below.

Save the time sheet

Step  4 :  Releasing for approval.

Now it’s time to release the record for approval, how to do that, here you go,

Go to T-code: CAT2, High light the absence record where you maintained your absence and select the release view button at the bottom.

Once you have selected the release view button now screen is in release view status, Release the entry by clicking the Lock button which I have pasted below in the screenshot.

Items were successfully released.

We can check our CATS statuses in the table CATSDB by executing through the T-code SE16N where 10 means processing and 20 means released for approval 30 – Approved etc, Please find the statuses


Step 5 : Approval.

Using the T-code CATS_APPR, we can approve the time sheets by providing the valid inputs. ( This approval process can be done through workflows also. )


Once execute we will receive this screen,


Approve it

Step 6: Transfer.

we will be transferring the CATS entry to Time infotypes using the T-code CAT6 to 2001 or 2002, since we have used absences it will be transferred to IT2001

T-code : CAT6



Execute it


A record has been transferred very successfully to the time infotypes.

Since absence has been created on 10.05.2013, you can view it in IT2001 and 8,50 hours

System shows a message type that this entry has been transferred or created using time sheet

Quota deduction also took place successfully in my system as quick as absence has flown through infotype 2001

We have seen how to capture CATS record and successfully transfer it to Time info types.


Hope this document would helpful to the beginners to go through the Flow from CAT to HR.


Thanks

Sriram

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