Automatic Payment Program: F110_Purpose of Vendor number ranges in Additional log tab

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This document explains the purpose of maintaining "Vendor Number Ranges" while maintaining parameters in F110 in the "Additional Log" tab and the difference it can make if the same is not maintained.

SAP FI supporting team receives few tickets on Automatic Payment program (SAP Transaction Code-F110), reporting that there are few invoice line items in the Payment Proposal falls into exception with error codes (for e.g. 001,003,006,007,16 & 98). There are nearly 63 error codes defined in SAP, and the error codes 007 is very generic and difficult to identify the reason for those invoice line items that falls into exception.  The error message instructs to refer to the job log, but still the log messages are very deceptive.

What is missing?

When the BU/user executes Automatic Payment Program, usually the parameters/options in the “Additional log” section were ignored, because users were not trained to understand the benefit of maintaining the parameters in the “Additional log” section.

Case 1: When Vendor number range in Additional Log tab is not maintained

Case 2: When Vendor number range in Additional Log tab is maintained

If the “Vendor Number ranges” are not maintained in the F110 “Additional Log” section,

1. Affects Consultants Productivity- When the “Vendor Number Ranges” are not maintained in the F110 Additional Log section and if particular invoice line items is missing some information as per the configuration in SAP, then the system throws the error messages and 007 is not very clear. Once the ticket is assigned to the respective FICO Consultant, then the same scenario needs to be replicated in the Quality system. Sometimes the same vendor and related master data settings will be missing in Quality. In such cases, Consultants need to create a similar vendor with the same settings as in Production system and replicate the invoice line items. It may consume much time depends on the source of invoice/Down Payment Request (e.g. whether the invoice/down payment requests are received from core FI module or through MM Module via Purchase Orders).
2. User’s knowledge is not enhanced- If the users were trained to maintain the “Vendor Number Ranges” in the F110 transaction, then the error can be corrected by the user, unless if there is any configuration/setting is required in IMG.

Proposed Solution:

The “Vendor Number Ranges” in the F110 “Additional Log” field to be made mandatory, so that BU/User cannot create the Proposal and the system throws the error message, instructing to maintain “Vendor Number Ranges”.