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Appropriation Request – Archival process

I have posted some queries regarding archival of appropriation request , I did get some replies, but was unsuccessful in my attempt , since no clear directions , how to archive was not there. I take this opportunity to thank those people made me to attempt the archival process of Appropriation Request. I tried and succeeded in doing the process. Hence I thought , to document these steps in this forum , so that this will be useful for our members.

Step :1  Check if all the appropriation requests have status of Technically completed and closed : Transaction code  IMR6    :

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Step 2: If the status is not as seen above, Set deletion flag manually Transaction code IMA11. Before marking deletion please ensure to remove manually the investment program and  position id . If failing to do so, you will end up in a error shown below.

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Step 3: After successfully completing both the above steps – Execute Transaction IM_LKZS/wp-content/uploads/2015/04/3_690718.jpg

Output of Step 3

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Now we are ready for the archival of appropriation request that are set deletion indicator successfully.

Beginning of Archival;  Transaction Code : SARA

Enter “APPREQUEST”  as archiving object and click WRITE

Enter the variant Name and click maintain and select the check box and radio button as shown and choose continue

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Next screen –  Select Archive and click Attributes, enter description and save – it takes you to back to variant screen – save once again the values of the variant ZARDEL_21041A

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select once again Archive and delete and save  and choose     back arrow /wp-content/uploads/2015/04/12_690755.jpgtakes to the archive administration  screen below  

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Select immediate and save

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Click spool parameters of the archive administration screen and fill in all your parameters as per your need. e.g:  time of print, print priority, output device etc.and save now you can see both start date and spool parameters lights are Green – Press execute  and you will see a message new archive job scheduled

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Choose job overview 4 from left to see the job

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Choose Logs to see the statistics of the records archived and deleted –

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    Record set to Deletion status are archived and deleted. Now to see the Archived Records use Transaction code “SARI” archive explorer .

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   Input the AR’s that has been archived

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  Output list of the above step

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   Select Disp. Approval Request

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   Hope this will helpful. Request others members to feel free and modify if required.

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