PURPOSE OF TIME MANAGEMENT:
– Defining Holiday Calendar.
– Defining Shift Timings / Work Timings / Work Schedules.
– Overtime Data Maintenance.
– Leaves / Absences:
– Casual Leave (CL)
– Sick Leave (SL)
– Privilege Leave / Annual Leave
– Loss of Pay (LOP) or Leave without Pay (LWP) – Individual’s Need.
– Daily Production (Work) Hours / Break Time.
– Absence Quotas / Leave Entitlement / Balances.
– Attendances / Attendances Quotas.
DEFINE HOLIDAY CALENDAR:Holidays are usually of TWO types:
1. Fixed Public Holidays.
Example: 1-JAN (New Year), 14-JAN (Pongal), 26-JAN (Republic Day).
2. Floating Public Holidays.
The dates of the holidays are never fixed.
Example: Dussehra, Ramzan. If Dussehra.
CHARACTERISTICS OF HOLIDAYS:There are 2 basic characteristics of holidays.
1. Guaranteed Holidays:
Suppose 20-Sep-2011 is Dussehra, if this date happens to fall on a Saturday or Sunday, then the holiday moves either to Friday or Monday. Hence, it’s a guaranteed holiday.
2. Non-Guaranteed Holidays:
Holiday which falls on a weekly-off is not given on the preceding or next working day.
Ex: If 26-Jan falls on a Sunday, then this holiday will not be given on any other date; neither on the preceding Friday (i.e. 24-Jan) nor on the following Monday (i.e. 27-Jan). Hence, such holidays are known as non-guaranteed holidays.
Mostly the national holidays are Non-Guaranteed Holidays but the regional religious holidays are Guaranteed Holidays.
DAILY WORK SCHEDULES (DWS)
MEANING:Daily Work Schedule (DWS) is the shift timings of an individual, on a specific day.
BREAK SCHEDULES:There are four types of break schedules that exist. They are:
1. Fixed Break Schedule.
2. Variable Break Schedule.
3. Dynamic Break Schedule.
4. Overtime Break Schedule.
FIXED BREAK SCHEDULE: In this break schedule, timings of the break are fixed. Employee is given certain time duration, say one hour, at the same time everyday, it’s only within that time frame he/she has to take the break.
Ex: Timings are fixed (1:00 PM to 2:00 PM), there are no changes in break-time, daily.
VARIABLE BREAK SCHEDULE:In this break schedule, timings of the break are not fixed instead employee is given an interval in which he has to take the break. Example: 12:00 Noon to 2:00 PM. Individual can take any 1 hour as break. If he or she exceeds 1 hour, salary must be reduced
DYNAMIC BREAK SCHEDULE:In this break schedule, there won’t be a certain time range, but the break can be taken after working for certain number of hours. Example: Employee is allowed to take break after working three hours from the start of the shift. If a person’s shift starts at 9:00 AM, he can take the break at 12:00 Noon.
OVERTIME BREAK SCHEDULE: In this break schedule, breaks are taken during over-time of the shift. This can be fixed break schedule which is taken during over-time.
Example: 09:00 AM to 06:00 PM – Normal Working Hours.
06:00 PM to 10:00 PM – Over-time Hours.
08:00 PM to 08:15 PM – Over-time Break.
Transaction codes used in Negative Time Management.
A. Transaction Code to Generate the Work Schedule – PT01.
B. Transaction Code to Change the Work Schedule – PT02.
C. Transaction Code to Display the Work Schedule – PT03.
D. Info Type 0007 helps in saving the TIME details of an employee.
E. Info Type 0007 is mandatory (to maintain in SAP) for running the payroll.
IMPORTANT INFO TYPES IN TIME MANAGEMENT
INFO TYPE NAME
EMPLOYEE REMUNERATION INFORMATION
ABSENCES (I.T 2001):This info type is used to maintain the absences of the employee.
Example: Casual Leave, Privilege Leave, Sick Leave.
ATTENDANCE (I.T 2002):This info type is used to maintain the attendance of the employee in special cases.
Example: If employee is on business trip or on training etc.
SUBSTITUTION (I.T 2003):This info type is used to record the substitute (swapping) timings of the employee.
Example: An employee chooses to work in 1st shift (3:00 PM to 00:00 AM) while his actual roster is for 2nd shift (6:00 PM to 3:00 AM), this is called as substitution.
OVER TIME (I.T 2005):This info type is used to maintain the overtime working hours of the employee.
ABSENCE QUOTAS (I.T 2006) :This info type is used to maintain the leave entitlements of the employee.
ATTENDANCE QUOTAS (I.T 2007) :This info type is used to record the attendance quotas.
Example: During training days, Over-time etc.
EMPLOYEE REMUNERATION INFORMATION (I.T 2010) :This info type is used to maintain the time related payments.
Example: Overtime Payments, Shift Allowances, Hourly Payments etc.
TIME EVENTS (I.T 2011):This info type is used to record the log-in & log-out timings of the employee.
Example: Actual Timings.
NOTE: This info type is applicable, only if, possible time evaluation is used.
QUOTA CORRECTIONS (I.T 2013):This info type is used to modify the Quota values. This is applicable only in Time Evaluation Method. They generate leave entitlement.
PLANNED WORKING TIME (I.T 0007)
QUOTA COMPENSATION (I.T 0416) :This info type is used to maintain the encashment related details.
TIME MANAGEMENT STATUS:This is used to indicate whether employee participates in time evaluation program.
Following are the standard time management status
A. ‘0’ – No time evaluation.
B. ‘1’ – Time evaluation of actual times.
C. ‘2’ – Planned Data Collection (PDC) time evaluation.
D. ‘7’ – Time evaluation without payroll integration.
E. ‘8’ – External services.
F. ‘9’ – Time evaluation of planned times.
CONCEPT OF TIME EVALUATION:It is not possible to achieve carry forward functionality with ‘RPTQTA Method’ (Standard Method).
TIME EVALUATION:It is defined as a process of evaluating the working times through the ‘RPTIME00’ program.