Vendor invoice posted without error though the accounts are not nullified – MIRO

Dear Friends,

I wanted to share with you a common issue, which we would have come across in any of our projects. Yes, this not a great document but still thought of sharing it as it might help the beginners.

Problem:

As per the standard SAP practice, we usually enter ‘Vendor Invoice‘ amount in MIRO document – Amount field and if the balance of the invoice document is not equal to zero, system has to through up an error message as ‘Balance not zero: &  debits: & credits: &’ (M8-534), but there was no error, document got posted!!!.

Cause:

The issue has occurred due to the missing of a standard configuration. Since there was no settings maintained in SPRO / transaction code OMR6 for tolerance key ‘BD’ (Form small differences automatically), the system was not checking for any differences in the invoice document, and letting to post the document.

Steps for Configuration:

• Go to transaction code OMR6–> select the check box ‘Check Limit’ in the Absolute box.

Note: The above setting is there to check for the difference amount between actual invoice amount and the system determined invoice amount. Usually business sets some small difference amount here, if it is really required and if it is justifiable, so that if the difference is small it would allow to save the document. The difference amount would be posted against to a given GL and we have to provided justification for the difference at the time of audit.

Thank you for reading the blog.

Regards,

Narayana N