Employee Ticket Management (Saudi Arabia) Part-2
I am writing this document with continuity of my first document Employee Ticket Management (Saudi Arabia) http://scn.sap.com/docs/DOC-62991
where i give idea of step by step configuration in back end system for Leave Passage (Ticket Entitlement) Process which fulfill the requirement of below mention scenarios in country Saudi Arabia.
Employees and their dependents in Saudi Arabia may be eligible for leave passage, also known as ticket entitlement, to a specified home airport. The leave passage functionality for Saudi Arabia is based on the standard absence quota generation functionality.
- The system provides four quotas of leave passage:
- One for the employee
- Three for different dependents
Employee Master Data Maintenance:
Before proceeding for Employee’s Leave Passage scenarios you must maintain below list of employee master data:
- Employee Personal Information (Infotype 0002 – Personal Data)
- Employee Contract Details (Infotype 0016 – Contract Details)
- Employee Family & Dependents Details (Infotype 0021 – Family & Dependents Details)
1. Employee Personal Data – IT0002
You must also maintain the additional information such as home airport, for ticket provision, informational and reporting purposes.
In this infotype highlighted fields are required for this process as minimum.
2. Employee Contract Details – IT0016
In this infotype you maintain employee contractual data with specific leave passage details as shown below, note if you set feature parameter in back end these values defaulted during creation of IT0016.
3. Employee Family Details – IT0021
You store the information such as home airport, Leave Passage check mark and their related ticket quota and so on.
Note: this leave quota selected for employee from IT0002 and IT0016 automatically but for family from IT0021
Leave Passage Quota Generation, Provisioning:
- You have completed the activities in Customizing for
Payroll: Saudi Arabiaunder .
- You have maintained the following master data:
Infotype Master Data
Personal Data Infotype(0002)
Specify the home airport.
Contract Elements Infotype(0016)
Specify whether the employee and the employee’s dependents are eligible for leave passage (ticket entitlement).
Family Members/Dependents Infotype(0021)
Specify the dependents who are eligible for leave passage (ticket entitlement). Specify the quota type that is to be used for each eligible dependent.
Scenario # 1: Leave Passage Simulation – Testing
You use the
Leave Passage Calculation Report (HSAPLEAV0) to simulate the ticket entitlement of an employee. Doing so is useful if the HR user wants to see what the employee’s ticket entitlement is prior to generating the ticket entitlement for real.
1- Run this report via transaction code SA38 with report name HSAPLEAV0
2- Run via direct transaction code PY_SA_HSAPLEAV0
3- Access through SAP Menu Path: Payroll > Asia Pacific>Saudi Arabia>Information System>Employee>Leave Passage Calculation
Report out put Page #1
Report out put Page #2
Another report out put view
Scenario # 2: Generating and Provisioning Leave Passage Quotas
You generate and provision leave passage quotas for employees.
- The leave passage functionality for Saudi Arabia is based on the standard absence quota generation functionality.
- You can create additional leave passage quota types in Customizing under .If you created a new quota type for ticket entitlement, ensure that all of the relevant configurations are made in Customizing under .
By following below steps you can able to generate and provision leave passage quotas:
- Run the
RPTIME00report (transactionPT60_NON_CE) to generate the eligible leave passage quota.
- Run the regular payroll so that the system reads the generated quota from the
RPTIME00report and calculates the ticket entitlement provision amount.
Kindly note once testing is successful then remove the test run check box
You can also double check in IT2006 that quota has been generated successfully.
At the time of employee payroll running you can see these provisions results in amounts as per Employee, Dependent 1, 2, 3, as shown in below in screen shot:
Scenario # 3 : Encashing the Leave Passage Quotas
Instead of allocating a ticket to an employee, you can pay a cash equivalent to the employee. Encashment can be made in either of two ways:
- Off-cycle payroll
- Regular payroll
First maintain IT0416 – Quota Compensation per company policy as below:
After maintain this information then you are able to make payment via regular or off-cycle payroll, system automatically pick the related wage type related this ticket encashment (Note that you already completed your back end setting in SPRO related this wage type assignments)