This is my first of the blogs here on SCN. Inspired by so many people who write these and helps us all. So I thought, why not I also write one and lessen the hassels people might face in various issues.
In this article, I would be focusing on how to transfer the Opening Asset GL Balances from a Legacy System to SAP System.
If you are new to Legacy Data Transfer, I request you to go through following link – Asset Accounting (FI-AA) – Legacy Data Transfer – SAP Library in first place. This will eloborate on various issues and considerations you need to make for Legacy Data Transfer for Asset Accounting.
Back to my article, there are many sources from where you can read about manual updation of the asset GLs, but the following link helped me out the most in understanding the entire process of Legacy Data Transfer – Manual Legacy Data Transfer – Asset Accounting (FI-AA) – SAP Library
Now, when you transfer the asset data to the Asset Accounting (FI-AA) component from a legacy system using the legacy data transfer transaction it does not update the corresponding reconciliation accounts in FI-GL. And since they are not automatically updated, we need to seprately update such reconciliation accounts in FI-GL, so that both FIAA & FIGL reconcile to eachother and proper reporting can be done through FIGL.
Now, uploading such balances to Asset GL accounts we need to post a separate transaction. The transaction would be typically posted for each asset class and a lump sum balance amount as on cutover date will be posted for APC GL Account & Accumulated Depreciation Account, assigned in account determination for the asset class. So, for this we would need to have the concerned accounts, also along with it we would need an offsetting accounting (typically, may be already maintained, something like Initial Upload Account, which might have been previously used while balances of other GL accounts were being uploaded).
Thus, the corresponding accounting entry for this would be:
APC A/c Dr X
To Accumulated Depreciation A/c Y
To Initial Upload A/c (Offsetting Account) (X – Y)
Now for posting such transaction, you typically have two options:
1. Special Posting Transaction – “OASV” – Recommended One
2. General Posting Transaction – “F-02”
Posting Through OASV
As indicated above, this transaction is the recommended one for this purpose. It is precisely made to be used for uploading Asset GL Balances and is typically the follow on activity of Asset data upload to FIAA.
Caution: Posting through this transaction does not require you to change the Recon Status of the GL accounts, and thus they can be directly posted to.
The transaction entry screen is very simple and easy to be used and executed.
Posting Through F-02
This transaction should only be used when posting through OASV is not possible or there are additional information that you want to enter which may not be possible on OASV transaction. Issues/conditions you could face may be like:
1. Multi Currency Asset Valuation – e.g. apart from the local currency you also need to valuate the asset say in group currency, and thus post the amount accordingly in GL as well, then in that case OASV transaction cannot be used, as there is no field for additional currency.
2. If you are entering the depreciation posting as well and need a cost center to be updated, again such cost center field is not available in OASV.
Or there could be some other issue/condition that may require you to use F-02.
Then, since F-02 is a general posting transaction, a direct entry to the recon account will not possible. For this, you first need to change the recon state of the concerned GL accounts, using “OAMK” transaction code. Make you postings to the accounts and reinstate them into their original recon state using the same TCode.
Thank you for spairing you time, hope this was useful to you.
If there are any faults or errors I apologies for the same & would seriously appreciate if you let me know those. Also, please do give me your most valuable feedback and suggestions, so that I could improve on it future.