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General Product Related FAQs for SAP S/4HANA by Sven Denecken

Implementation and Operation Related FAQs for SAP S/4HANA

 

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Finance

Sub-topic

Question

Release

Answer

Material Valuation (Material Ledger Integration)

How will material valuation work if only the company currency is configured?

S/4HANA OP 1511

System will update up to 3 currencies/currency types that are defined in Financial Accounting: Company code currency, Group currency and a third one. If there is only the company code currency, then only this one will be updated.

Material Valuation (Material Ledger Integration)

How will split valuation work?

S/4HANA OP 1511

No change. Special stocks will be taken over into the new structures during conversion. It is no necessary to activate ML in the source system. Conversion programs will run checks and validations and then transfer the data into the new structures.

Material Valuation (Material Ledger Integration)

Is there new functionality in the Material Ledger for LIFO, FIFO, and LCM calculations in the Material Ledger (ML)?

S/4HANA OP 1511

There is no new functionality for LIFO, FIFO, LCM in the ML.

Material Valuation (Material Ledger Integration)

Does a customer have to move to Std pricing when they had moving average price in the past?

S/4HANA OP 1511

If the customer has S-price and MAV-price materials, all get price determination 2 in ML. No change as for the valuation: MAV-price materials still have MAV. The price is still determined with every goods movement and invoice receipt. Customer does not have to move to S-price but they can do so if they want (to avoid blocking the MAV material for updating the MAV price).

Integrated Business Planning (IBPf), Planning, Consolidations,
BPC

Do you know if with the new simple finance and HANA functionality there is the Availability check budget for Cost Center as well as Internal Order ?

With the installation of the SAP Simple Finance on-premise edition certain transaction codes and programs in the application areas of AC, CO, FI, AA and FIN – compared to EhP7 for SAP ERP 6.0 – have been removed and partially replaced with newer transactions, programs or WebDynpro applications.
This details can be found in
note 1946054 – SAP Simple Finance, on-premise edition: Transaction codes and programs – Comparison to EHP7 for SAP ERP 6.0?

Integrated Business Planning (IBPf), Planning, Consolidations,
BPC

In “classic” SAP solutions we used transaction code 7KE1 to update Profit Center planning figures, but it looks this function is not available anymore. We get the an error. So, the question is, what are the options at this point?

Under Simple Finance you can reactivate the old CO planning transactions (please check note 2142447. However we recommend to use the new Web Dynpro Applications. The FI planning transactions (e.g. for P&L planning , PRCTR planning, balance sheet planning) are only available with Integrated business planning for Finance and cannot be reactivated under Simple Finance anymore.

Integrated Business Planning (IBPf), Planning, Consolidations,
BPC

Is COPA planning available in S/4?

S/4HANA OP 1511

Profit and Loss Planning in the simplification list refers to the planning functionality in GL, not CO-PA. CO-PA planning still is supported. But of course we recommend to use the new SAP BPC for S/4HANA Finance (aka Integrated Business Planning for Finance).

General Ledger (FI-GL)

Are commitments (coming from MM) stored in ACDOCA?

S/4HANA On-Premise Edition

ACDOCA is the table for Actuals in Finance and subject to legal requirements (auditors). Commitments (coming from MM) must not be stored there. Commitments are still stored in the old tables: COOI (commitments, line items) and COEP (CO object: line items per period).

Functionality & Scope

Which Financial transactions will be disabled in S/4HANA when compared to ERP?

S/4HANA OP 1511

See the simplificaiton list on help.com – released for customer:https://go.sap.corp/mun

Cross Topics

What has changed in MM account determination in 1511 release?

S/4HANA OP 1511

There are no changes in MM account determination

Cross Topics

What is the status of interfaces between S4HANA Finance and Logistic.?

S/4HANA OP 1511

There are no changes. Integration should be the same as in ECC.

Cross Topics

Can BAPIs from ECC still be used in 1511? Specifically BAPI _ACC _ DOCUMENT _ POST and BAPI _ACC _ DOCUMENT _ CHECK?

S/4HANA OP 1511

Yes. Compatibily views are leveraged for BAPIs that read data. For BAPIs that write data, they must be changed. See note 1976487. Any BAPI that writes to the data base must be changed to use ACCDOCA. BAPIs that read data do not have to be changed because they leverage the compatibility views.

Credit Management

With SAP S/4HANA, on-premise edition 1511, FI-AR-CR Credit Management is no longer supported. It has been replaced by SAP Credit Management (FIN-FSCM-CR). Additional license needed?

S/4HANA On-Premise Edition

No, basic functionalities are included in S/4HANA on premise 1511.

Conversion

Customer has new GL with document split, parallel ledger functionality. How will this be converted to S/4?

S/4HANA On-Premise Edition

During Conversion data will be transferred to S/4 tables. Customer can use functionalities as before.

Conversion

Customer has traditional GL and wants to convert to New GL plus document split and other new functionalities like parallel ledgers while doing the conversion to S/4. How will this be converted to S/4?

S/4HANA On-Premise Edition

Conversion programs are not available to go from traditional GL to S/4 with New GL and additional functionalities like document split and parallel ledgers. Conversion tools will just convert data to S/4 tables and New GL but without document split or parallel ledger functionalities. Customers will be offered a possibility to activate document split at a later date (whereby the date is not announced). If a customer urgently needs document split and parallel ledgers, he will have to do a migration to New GL project before starting the S/4 project.

Asset Accounting (AA)

In the Asset Accounting customizing, there is a mandatory step for specifying a technical clearing account for integrated asset acquisition. Is this account similar to the GR/IR account? Does this account replaces GR/IR for asset acquisition?

No, it doesn`t replace the GR/IR account for asset acquisitions. The functionality of this new account is different to what you are used to in comparison to the GR/IR account in classic asset accounting asset acquisitions. This account was (and will be still used in the future) as an account that is actually taken as an interim account between two business departments within a process. Example: asset accounting posts an asset acquisition against this interim account / afterwards the accounts payable department checks the interim account and posts the vendor payment against the interim account etc. This also works the other way around. However, in general we can say this was or still is an account that is used from the business users in order to actively post a specific process.

This is completely different with the new TECHNICAL clearing account defined in new asset accounting. The purpose of this account is only technical and only needed by the system itself in order to fulfill the new functionalities of new asset accounting. Example: new AA is able to post many separate documents in FI out of the separate depreciation areas in AA. If you have IFRS and local area defined that actually should post their values in the GL, then you can have two separate FI documents posted in real time with two separate FI number ranges. This is only possible with the help of this new technical account because the systems does the following in the background to enable that:
– First the technical account is defined in customizing
– When it comes to the acquisition posting there is a new “posting engine” (= ABAP coding of new AA) in place that tells the system: if the normal acquisition account of the asset is touched, please also post the amount on the technical clearing account. This is done completely automatically by the system in the background with NO involvement of the user.
– The next step of the engine logic is the following: as soon as sth. Is posted on the technical clearing account the system will automatically generate two separate FI documents for both ledgers in FI. This is also done completely automatically by the system and the new posting engine or kernel.

So as you can see: no user will ever touch or directly post anything on this new technical account. It is just maintained in customizing and enables posting processes of the new kernel.

>> You will need both clearing accounts in the future: the new technical one and as well your current clearing account for asset accounting which is defined and in use for years.

Asset Accounting (AA)

In the Asset Accounting customizing, there is a step for specifying a document type for the automatic creation of documents for the specific accounting principles. Is this customizing required on when document split is needed?

It is not only required when using document splitting but also if you do not use document splitting. You also always have to assign the accounting principles in use to the depreciation areas. Therefore you also need to define this document type.

Asset Accounting (AA)

Could we rerun depreciation after migration?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Run initial depreciation is required. It is a step of the migration process. This is required so that the system is able to initially build the planned depreciation values. After a migration to New Asset Accounting there is no information in the system about planned values, as this happens with each master record change and with each posting on the asset and updated the database accordingly.
You must perform the following activities:
– Calculate Initial Depreciation Values (transaction FINS_MIG_AFA)
– Display status of “Calculate Initial Depreciation Values” (transaction FINS_MIG_MONITOR_AFA)
– Check Initial Depreciation and Total Values (transaction FINS_RECON_RC5)
– Display status of “Check Initial Depreciation and Total Values” (transaction FINS_MIG_MONITOR_RC5)
SAP Help page – Migration to New Asset Accounting (FI-AA (New))

Asset Accounting (AA)

It is necessary to implement first new Asset Accounting and then migrate/convert to S/4HANA (Finance)?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Only if customer is running a New GL conversion prior to S/4 HANA it makes sense to adopt New AA, as the prerequisitie to have New AA is to be in New GL with ledger approach – SAP note 1776828 – SAP ECC EHP7
One step migration to S/4 HANA or S/4 HANA Finance with New AA activation is possible. Refer to the conversion guide in the SAP Help Portal.
The steps and pre checks required before installation in the source system, customizing and steps post processing are described in the conversion guide toghether wih significant
SAP notes.

 

Asset Accounting (AA)

Does archiving makes sense before the migration?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Yes, archive data before starting the migration for company codes that do not need to be migrated. Special remarks regarding migration to New Asset Accounting and non archived data assigned to non active company codes as described in the conversion guide.

Asset Accounting (AA)

Is it possible to calculate depreciations on a daily basis or only on a monthly basis?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

The New AA depreciation calculation logic procedure is described in note 965032 – differences between old and new depreciation calculation. The new logic is period / interval oriented, meaning that logic groups together values changes included in a time period and calculates it in a time segment (period / month).
The depreciation program runs on a periodic / month basis.
However, if we are talking about the activation of check box “Dep. to the day” in AFAMA (depreciation key), it is available and work as before.

Asset Accounting (AA)

Is it still necessary to run AFAR?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

It is recommended to run AFAR before the balance carryforward (FAGLGVTR) since this will make sure the latest value are carried forwarded to next year.
SAP
Note 2270436 – AFAR: Regeneration of balance carryforwards (FAAT_DOC_IT) provides further information.

Asset Accounting (AA)

Is JVA and New Asset Accounting fully compatible with JVA or still have some restriction with specific scenario in JVA?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Yes, it is available with 1503 SPS03 and 1511.
JVA and New Asset Accounting limitations are resolved as per
note 2137314. The document attached to the note refers the known limitations for CRP and asset tranfers with impacts in NA region. Functionalities are release for S/4HFin 1503, SPS03 onwards, as per note 2119188

Asset Accounting (AA)

New Asset Accounting is not compatible with JVA. If a landscape has Company Codes that are active on JVA and Company Codes that are not active on JVA, can the Simple Finance be implemented only for select Company Codes ?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

JVA and New Asset Accounting limitations are resolved as per note 2137314. The document attached to the note refers the known limitations for CRP and asset tranfers with impacts in NA region. Functionalities are release for S/4HFin 1503, SPS03 onwards, as per note 2119188.
On the other hand, S/4 HANA installation is on the system level. It is not possible to implement it for select company codes.

Asset Accounting (AA)

The Asset module does not support multiple fiscal year variants (start and end dates are different). Is there a solution available in S/4HANA (Finance)?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

The following applies to New AA: we can assign different FYV per valuation as long as begin / end of fiscal year are equal and each ledger and its corresponding depreciation areas have been assigned the same FYV.

Please refer to conversion guide chapter 3.

Note 2220152 describes the known conditions to manage alternate FYV for parallel valuation with the creation of a representative ledger. Note 844029 lists the applicable restrictions.

Asset Accounting (AA)

How many currencies will be available in Asset Accounting with S/4HANA Finance 1605?

S/4HANA Finance On-Premise Edition

3 currencies. For further information on how to maintain currencies refer to EKT 1605 Financial Accounting – Multi-Currencies in Universal Journal (EKT_S4HANA1605PREMFINACC).

Cash Management

Can the former FF7A and FF7B transactions be used instead of New Cash Management? (as FF7A and FF7B are still available in S/4HANA Finance 1503)

S/4HANA Finance On-Premise Edition

By default, in SAP S/4 HANA or S/4 HANA Finance systems, only SAP Cash Management is allowed to be used.

See note 2149337 for reference Release Scope Information – SAP Cash Management (SAP S/4HANA Finance, On-Premise Edition 1503) and related. Cash position and forecast: complete new functionality based on fiori apps. Traditional ERP version (FF7A and FF7B) blocked. Long term forecast to be built using also BPC.

References:
Simplification list: 2.1.23 – Financial- Cash management

Other notes:
2233405 – Data setup guide for Cash management attachment to the SAP note
2243327 – Release Scope Information: SAP Cash Management (SAP S/4HANA, On-Premise Edition 1511)
2270400 S4TWL – Cash Management – General

 

Remark:
Using classic cash management functionalities by applying SAP Pilot
Note 2108253 is only valid for exceptional case and therefore needs internal approval in SAP

Cross Topics

How can we activate company data view (reconciliation account data, extended withholding tax) in business partner?

S/4HANA On-Premise Edition

The Business Partner has to have FLCU00 role assigned.

Developments for Finance

Are there developer guidelines / notes etc. for developments in Finance?

S/4HANA OP 1511

FI

2219527 – Notes about using views BSID, BSAD, BSIK, BSAK, BSIS, and BSAS in customer-defined programs in SAP S/4HANA Finance

1976487 – Information about adjusting customer-specific programs to the simplified data model in SAP Simple Finance

2221298 – Notes about using views GLT0, FAGLFLEXT, FMGLFLEXT, PSGLFLEXT, and JVGLFLEXT in custom programs in SAP S/4HANA

CO

2185026 – Compatibility views COSP, COSS, COEP, COVP: How do you optimize their use?

2261720 – Access classes for COEP, COSS, and COSP

Fiori

Does Report Writer / Report Painter still work under S4 HANA (FGI1 -FGI6 and GRR1 -GRR6)?

S/4HANA On-Premise Edition

Yes. However a caution, if a customer is using a table that has a compatibility view under it, there are some possible inefficiencies leading to longer response times. Also, new CDS views should be used going forward.

Fiori

How high are the efforts to create a Fiori app?

S/4HANA On-Premise Edition

It depends. If the complexity is low, discovery effort (1,2 months), design effort (2,3 weeks), implementation effort (1 – 3 months if templates can be used)

Fiori

What services are available for FIORI apps?

S/4HANA On-Premise Edition

SAP Consulting can assist with creating Fiori Apps; There are a set of apps that can be used to configure new apps

Fiori

Is it possible that sometimes only a FIORI app is available and no transaction in SAP GUI anymore?

S/4HANA On-Premise Edition

Yes. For new functionality or simplifications only Fiori apps will be used; New Fiori apps will not be downported to t-codes

Fiori

How many FIORI Finance apps are available so far?

S/4HANA On-Premise Edition

~285 apps. Please check always the Fiori library

General Ledger (FI-GL)

Are Business Areas still supported in SAP S/4HANA?

S/4HANA On-Premise Edition

Yes, Business area field is part of the coding block. All new functionalities are developed for Profit Centers. So you may use business area as a criteria/characteristic for reporting purposes but do not expect new functionalities to be available.

General Ledger (FI-GL)

Are Validations and Substitutions available in S/4 HANA?

S/4HANA On-Premise Edition

Yes.

General Ledger (FI-GL)

In S/4HANA are Year-end rollover transactions F.07 for AR and AP required to be executed?

S/4HANA On-Premise Edition

The process still required as per the FI AR / AP documentation (SAP Help page); Under Closing Operations clearly describes the processes including balance carry forward that is applicable in S/4HANA.

Customers should use GL balance carry fwd program FAGLGVTR or Carry forward balances (Fiori) app

General Ledger (FI-GL)

Are the year-end transactions valid for extension ledgers? (ie: carry forward)

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Yes the balance carryforward transaction needs to be performed for Extension Ledgers as well.

If the balance carry forward is executed for an extension ledger it will only select and carry forward data from the extension ledger.

General Ledger (FI-GL)

Can a NEW currency (that has not existed before) be introduced as an additional local currency during S/4HANA (Finance) Migration/Conversion?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

No, it is not possible to change the currency settings while in the migration process to S/4 HANA (Finance) as the systems checks the consistency between previous customizing in GL settings and the settings in new table FINSC_LEDGER.

Please refer to additional information in SAP note 2291946 – Warning to migrate first before adding unassigned companies to leading ledger

Also additional information on alternative scenarios for currency migration are available in „Functions and Features in Detail for General Ledger” – in EKT_SFIN20ACC, S/4 HANA Finance 1503 to clarify the alternative currency scenarios recommended for migration.

Also consider the impacts of the currency in the conversion to New AA: Conversion Guide – Prerequisites – 5.3.1.1.6.1 – period posting, currencies.

Conversion Guide PDF

General Ledger (FI-GL)

Can both, the leading as well as the non-leading ledger have an extension ledger?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Yes, both Leading & Non Leading Ledgers can be base ledgers for Extension Ledgers. An extension ledger cannot be stacked on another extension ledger.

Refer to “Functions and Features in Detail for General Ledger” – since S/4 HANA Finance 1503 in EKT_SFIN20ACC

General Ledger (FI-GL)

Can Extension Ledgers handle GAAP specific postings?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Extension Ledgers are meant to be used to create management views without influencing the data in the base ledger. It is not meant to handle GAAP specific postings by design – there is no option to assign a difference FYV or currencies to the an extension ledger and they can’t be assigned to a depreciation area in New AA. They contain, however, less strict rules regarding different period lock, by allowing a separate open posting period variant.

Some information and screens available in SCN blog

General Ledger (FI-GL)

Can the Appendix ledger be used with a S/4HANA (Finance) system that has been converted from classic G/L?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

During the migration from classical G/L to S/4 HANA the leading ledger 0L is adopted. An extension ledger can be customized and defined on the top of the leading ledger. The extension ledger inherits in reporting all transaction data of underlying base ledger.

General Ledger (FI-GL)

Is it possible to set different fiscal year variants in leading and non-leading ledgers?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Yes it is possible to have different FYV for leading and non-leading ledgers. Consider how different FYV are designed for new AA integration as described in note 2220152 (also in conversion guide chapter).

General Ledger (FI-GL)

Is there a migration path available to transfer the existing data in non-leading Ledgers to the Appendix Ledger?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

No. Currently, Extension Ledger can´t handle the functionality of Non Leading Ledgers.

The extension ledger caters to management reporting requirements. It is not meant to handle GAAP specific postings by design – there is no option to assign a difference FYV or currencies to the an extension ledger. Secondly, the extension ledger only contains delta postings and mandatorily requires a base ledger to be assigned to.

General Ledger (FI-GL)

Are data of New G/L industry tables for Public Sector and Joint Venture Accounting (FMGLFLEXA/T, PSGLFLEXA/T, JVGLFLEXA/T) stored in table ACDOCA now?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

For JVA integration with New / GL and using the New GL document splitter, ACDOCA is updated with JVA attributes and JVA reporting and documents can be carried out from ACDOCA. If JVA is activated without New GL integration, the classic JVA splitting is avaibable and data can be retrieved based on tables JVT01 and JVT02. Refer to note 0002137314 and attachments, available since S/4HANA Finance 1503.

For FMGL* and PSGL* related tabels consider note 2226134 – SAP S/4 HANA Simplification Item: Funds Management master data dimensions in General Ledger. These tables were merged in ACDOCA and compatibility views are defined.

Simplification list:” Funds Management as part of the Universal Journal” (2.1.38.7) and 2.1.19.1 – Data Model changes in FIN

Simplification List PDF

General Ledger (FI-GL)

Postings to BSEG are kept as usual. What happens if one document exceeds the limitation of 999 open items?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

For compatibility reasons document item number of BSEG (BUZEI) is still limited to 999: recommendation to mitigate BUZEI limitation is to configure maximal document summarization for BSEG.

SAP note 2179270 – SAP Accounting powered by SAP HANA, On-Premise edition, or S/4 HANA OP: Document summarization in FI, CO, CO-PA, and profitability segment summarization (summarization functionality described in SAP note 36353

General Ledger (FI-GL)

What business situations/scenarios of the old world (ECC) are delivered by the extension ledger?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Extension Ledgers are meant to be used to create management views without influencing the data in the base ledger.

Extension ledger is used for internal management reporting in the following scenarios (inclusive): post into closed periods for restatement purposes, distribute revenues differently on org units than in legal view, adjustments for consolidation purposes.

General Ledger (FI-GL)

What is the future vision / roadmap for Special Purpose Ledger?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Special Purpose Ledgers (FI-SL) remain technically untouched and work as before.

General Ledger (FI-GL)

Will retained earnings be treated as line items in ACDOCA? Is this a change with the year-end closing in the old system F.16 and FAGLGVTR?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Balance carryforward will use transaction FAGLGVTR. The retained earnings accounting analysis remains the same as it was in New GL – it will be a single line item in ACDOCA.

Information on SAP Help Page S/4 HANA 1511 FPS02 – Product Guidance – balance carryforward Link

F.16 is no longer used in S/4 HANA

General Ledger (FI-GL)

How is it possible to keep flexibility in month-end and year-end closing in FI/CO (CO has to align closing periods with FI, now)?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

The extension ledger can be used to introduce such flexibility, because it allows a different posting period variant and in this way manage different period locks.

The SAP recommendation and approach are based on the ledger approach and in this sense the flexibility on period end close is given based on the extension ledger definition.

General Ledger (FI-GL)

Will ledger group to be made available together with Financial Statement Version in reporting options?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

The new reports contain the field ledger dimension available for selection (not ledger group). Ledger groups can be checked in the postings.

Please consider the Fiori Library for Financial Statements app

For the “classic” reports – F.01 transaction code is available and field ledger is in selection parameters for S/4 HANA on premise and S/4 HANA Finance 15/03.

General Ledger (FI-GL)

Which currency types can be used in S/4 HANA Finance and S/4 HANA?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

For release S/4 HANA Finance 1605 more flexibility was introduced regarding currency configuration. It is possible to have 2 fix (Local and Global currencies – global = currency type of the controlling area) plus 8 freely defined currencies for GL (3 for AA, 3 for ML, 2 for CO). The 8 freely currencies can be defined on ledger level. The currencies for parallel ledgers do not depend on leading ledger. For previous releases of S/4 HANA Finance and S/4 HANA the currencies on the non-leading ledger are inherited from the leading ledger, meaning that we can assign more currencies but they can only be a subset of the currencies of the company code (as in New GL). For S/4 HANA Finance 1503 and S/4 HANA 1511 the currencies for parallel valuation and transfer prices (11 and 31) are available but are not supported.

Refer to: EKT_S4HANA1605PREMFINACC

EKT on multi-currencies and transfer prices in Universal Journal

EKT S/4 HANA Finance 1605 Learning Map for Financial Accounting – Multi-Currencies in the Universal Journal

General Ledger (FI-GL)

Is it possible to maintain currencies for the non-leading ledger?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

For release S/4 HANA Finance 1605 more flexibility was introduced regarding currency configuration. It is possible to have 2 fix (Local and Global currencies – global = currency type of the controlling area) plus 8 freely defined currencies for GL (3 for AA, 3 for ML, 2 for CO). The 8 freely currencies can be defined on ledger level. The currencies for parallel ledgers do not depend on leading ledger. For previous releases of S/4 HANA Finance and S/4 HANA the currencies on the non-leading ledger are inherited from the leading ledger, meaning that we can assign more currencies but they can only be a subset of the currencies of the company code (as in New GL). For S/4 HANA Finance 1503 and S/4 HANA 1511 the currencies for parallel valuation and transfer prices (11 and 31) are available but are not supported.

Refer to: EKT_S4HANA1605PREMFINACC

EKT on multi-currencies and transfer prices in Universal Journal

EKT S/4 HANA Finance 1605 Learning Map for Financial Accounting – Multi-Currencies in the Universal Journal

General Ledger (FI-GL)

Is it possible to use different currencies in leading and non-leading ledgers?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

For release S/4 HANA Finance 1605 more flexibility was introduced regarding currency configuration. It is possible to have 2 fix (Local and Global currencies – global = currency type of the controlling area) plus 8 freely defined currencies for GL (3 for AA, 3 for ML, 2 for CO). The 8 freely currencies can be defined on ledger level. The currencies for parallel ledgers do not depend on leading ledger. For previous releases of S/4 HANA Finance and S/4 HANA the currencies on the non-leading ledger are inherited from the leading ledger, meaning that we can assign more currencies but they can only be a subset of the currencies of the company code (as in New GL). For S/4 HANA Finance 1503 and S/4 HANA 1511 the currencies for parallel valuation and transfer prices (11 and 31) are available but are not supported.

Refer to: EKT_S4HANA1605PREMFINACC

EKT on multi-currencies and transfer prices in Universal Journal

EKT S/4 HANA Finance 1605 Learning Map for Financial Accounting – Multi-Currencies in the Universal Journal

General Ledger (FI-GL)

What are parallel currencies in S/4HANA (Finance)?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Parallel currency fields are supported in S/4 HANA Finance and S/ 4 HANA. The S/4 HANA Finance 1605 release foresees additional currencies (2+ 8).

Refer to: EKT 1605 for Financial Accounting – Currencies in Universal Journal – it details the currencies configurations and the requirements for integration between FI /CO: it is of high importance to consider which currencies are relevant for BSEG, CO, AA, ML and which are generically converted.

General Ledger (FI-GL)

What is proposal for Parallel Valuations – Transfer Pricing & Group Costing

– Will these be additional Ledgers?

– Would they be full or delta / appendix ledgers?

– Will it be possible to introduce to a live system?

– Is there any proposal to increase the number of combinations for currency + valuation stored in ML?

S/4HANA Finance On-Premise Edition

The 1605 S/4 HANA Finance release foresees 2 options for parallel valuation & transfer prices: using parallel single valuation ledger (1 separate ledger for each valuation) and using multi valuation ledger (separate amount columns in the same ledger).

It is planned that the conversion process to higher S/4 releases includes the possibility to add group and profit center valuation in ML, however there is no more detailed information available for the moment.

Please refer to SAP notes for information about ML solution and ML currencies for ML (If you activate parallel valuations with transfer prices, additional rules / constraints apply).

2233539 – Release Scope Information: SAP S/4HANA Finance 1605

2270414 – S4TWL – Transfer Prices/ Parallel Delta Versions

For further information on Transfer Prices and its relation to currencies refer to EKT 1605 Financial Accounting EKT_S4HANA1605PREMFINACC – Transfer Prices in S/4 HANA Finance.

General Ledger (FI-GL)

It is possible to run NewGL allocation across Company Codes?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

No. The allocations are run company code by company code and not across company codes. You can create a profit center to profit center allocation at controlling area level, but processing actually takes place company code by company code. See the help documentation in SPRO under “fefine field usage for distribution / assessment” (transactions GLGCA1 and GLGCA6).

General Ledger (FI-GL)

Is it possible to add additional standard fields (like WBS) to the GL allocation?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

GL allocations are for profit center or segment. CO-OM allocations are available for CO objects like cost center, order, WBS element. Both are separate type of allocations that cannot be mixed.

The same standard fields from FAGLFLEXT are available and defined for ACDOCA in GLGCA1 and GLGCA6 and also in GCS1 for master data check.

Even if certain fields are in GCS1, they might still be rejected by the master data check during cycle maintenance and cycle execution. This is the case of standard fields like Order or WBS that are available in ACDOCA, but are still “CO entities” and are restricted to be used in GL allocations context; this was already the behavior in ERP and for now there are no changes in the existing functionalities.

General Ledger (FI-GL)

Is it foreseen / possible that additional customer fields can be added to the GL allocation?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

After adding the custom fields into ACDOCA those fields can be defined for GL allocations based on ACDOCA via the customizing menu: GLGCA1 – for assessments and GLGCA6 – for distributions.

A field which is added to the G/L allocations through transaction GLGCA6, or similar, must usually also be added to the master data check configuration through transaction GCS1 or GLGCS1; otherwise, the system is not able to determine valid values for this field. If the system cannot determine values for the field, value/input helps will not work and the field might not be added to certain screens (the receiver value tab in the present case).

General Ledger (FI-GL)

For the GL allocations what currencies are supported: are all 5 currencies supported (at historical rates)?

S/4HANA On-Premise Edition

Currencies in allocations as per GLGCA2 (assessment) and GLGCA7 (distribution). Currencies as per S/4 HANA 1511 on premise are 2 (local and global) and 3 freely defined and for 1610 we have the 2 fix local and global plus 8 freely defined. For further information please refer to note 2344012 – Currencies in Universal Journal

General Ledger (FI-GL)

What are the prerequisites for adding fields to GL allocations?

S/4HANA On-Premise Edition

For custom fields: after adding the custom fields into ACDOCA, those fields can be defined for GL allocations based on ACDOCA via the customizing menu: GLGCA1 – for assessments and GLGCA6 – for distributions and also must be added to the master data check configuration through transaction GCS1 or GLGCS1.

Additional standard fields:fields like Order or WBS are available in ACDOCA, but are still “CO entities” and are restricted to be used in GL allocations context.

Integrated Business Planning (IBPf), Planning, Consolidations, BPC

What are the differences of planning in IBP Finance, Account based COPA and BPC?

S/4HANA OP 1511

All are planning on accounts and market segments or cost centers, profit centers, WBS elements, internal orders.

UI and technology are different.

If a customer has several ERP or non-SAP systems, it is recommended to use a stand-alone BPC system.

Integrated Business Planning (IBPf), Planning, Consolidations, BPC

There are notes to re-activate certain planning transactions. How to switch to Integrated Business Planning once the customer has decided to buy the license and implement it? Is it possible to use CO planning transactions (e.g. KP06, distribution planning)?

S/4HANA OP 1511

Customers can have different reasons why they do not go for IBP now:

They do not want to pay the additional license for IBP

They do not have time to look into and evaluate IBP now (project time line constraints).

They will opt for the implantation of notes to re-activate certain planning transactions (see simplification list). If they want to switch to IBP later, no problem: It is possible to extract the planned data from S/4HANA to IBP/new BPC 10.1 cube.

Integrated Business Planning (IBPf), Planning, Consolidations, BPC

Will goal seek be available with Planning?

S/4HANA On-Premise Edition

No, not planned for the next release 1610.

Integrated Business Planning (IBPf), Planning, Consolidations, BPC

Will top down and bottom up planning be available?

S/4HANA OP 1511

Yes, already available.

Integrated Business Planning (IBPf), Planning, Consolidations, BPC

How should statistics be loaded?

S/4HANA OP 1511

There is no planning content yet for statistical Key figures like headcount but customer can enhance the cube in IBP. Customer can also load the data into IBP via the usual BW loading mechanism.

Integrated Business Planning (IBPf), Planning, Consolidations, BPC

Would a BW export work with BPC?

S/4HANA On-Premise Edition

Yes

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Architecture and Operations

Sub-topic

Question

Release

Answer

Best Practices

Where to get the repair key for namespace /FTI/ from in order to make object changes?

S/4HANA On-Premise Edition

In order to get this key, customers need to go to the support portal: https://support.sap.com
– Click on “Request a Key” Button
– Click on “Development Namespaces”
– Click on “Launch the namespace application” The application opens in a new window.
– Click on “Generate Key for Namespace” and chose the “FTI” namespace according to the installation.

(If authorization to run that key generation is missing, contact either your Super Admin or open a ticket on component XX-SER-SAPSMP-USR.)

Fiori

How can I find version information on Fiori Applications?

Release-independent

Version information is found in Fiori App Reference Library under: History.

Fiori

How can I change the theme of a Fiori FLP?

Release-independent

You can change the “Theme” of the Fiori apps as user or administrator. As user faces this issue, you can change the theme in the user preferences. For details see.
If all users shall receive a different theme, you can change the parameter “Theme” by changing it in transaction: /UI2/NWBC_CFG_CUST. For details
see . The default theme for Fiori is “sap_bluecrystal”.

Fiori

Who performs the configuration for the Fiori apps? Is it BASIS or the SAP functional consultant? Or both?

Release-independent

We expect the basis consultant to install the Frontend Server and activate the apps. The functional/Fiori consultant has to perfrom any business configuration necessary. The third role involved is the developer extending the application according to custom requirements.

Fiori

What database prerequisites are there for S/4HANA Frontend and Backend systems?

Release-independent

For SoH backend all NW supported databases are supported. With S/4HANA only SAP DB (ASE, MaxDB and HANA) are allowed. See SAP Note 2214245.

Fiori

Is there a tool available for mapping Fiori apps to Transactions?

Release-independent

Yes, it is part of the Fiori Apps Reference Library.

Fiori

How do I check all apps avaialble for Fiori for a certain backend release?

Release-independent

You can use the Fiori Apps Reference Library to filter for a backend release

Fiori

Is there any “Fiori app dependencies map” in order not to miss to implement a Fiori app that is related or depend to previous one?

Release-independent

This is provided through the SAP Fiori Apps Reference Library

New Implementation

Is it possible to do the month end closing activities, the reconciliation reports and balances reports in parallel during the uptime phase in SUM?

Release-independent

Yes, this is possible. The SUM Uptime is a business uptime and no downtime. Even if the migration is planned during the Uptime, it is still possible for the customer to carry out activities (e.g. closing).

Number range buffering

Does it still makes sense to consider document number buffering in S/4 HANA. Typically in FI, number range object RF_BELEG was buffered, but is it still relevant?

Release-independent

Number range buffering still makes sense in a S/4HANA world. Background is that buffering is used for parallelization of applications w/o performance impact and w/o the risk of using the same document number twice. Please be aware that there might be legal reasons where FI documents must have a continuous chronological order – in this case a special buffering logic has to be implemented to avoid “gaps”.

Also table buffering still makes sense in a S/4HANA system as the table entries are buffered on the application servers and thus avoid roundtrips to the HANA DB itself.

Sizing

In the development systems, there is a need to create multiple clients with Best Practice enabled. For each additional client created with Best Practice, how much additional memory should be accounted for?

S/4HANA OP 1511

Based on a simulation of a client copy from a source client with Best Practice activated, each BP client is estimated to be 44GB in size to copy.

Sizing

The quicksizer tool seems to support only Suite on HANA sizing. Any update on when it will be updated to support SAP S/4HANA On-Premise Edition?

S/4HANA On-Premise Edition

The Quicksize for the HANA Version has been updated for SAP S/4HANA OP. WIthin the S/4HANA HANA Sizing section, it now includes:
– SAP Fiori
– SAP Simple Finance
– Human Capital Mgmt
– Logistics Execution
– Product Dev.
& Execution
– Sales & Service
– Corporate Service

System Conversion

What are the Pre-requisites and the supported start releases for a system conversion to SAP S/4HANA ?

Release-independent

You can find the pre-requisites and the supported conversion paths in the following official documents:
1. Conversion Guide for SAP S/4HANA:
http://help.sap.com/s4hana
–> On-Premise –> Product Documentation: Conversion Guide

2. SAP S/4HANA Release Information note (RIN):
– The release-dependent RIN note can be found in the appropriate Conversion Guide
– Release Information note SAP S/4HANA 1511: See SAP Note 2189824
– Release Information note SAP S/4HANA 1610: See SAP Note 2346431

3. Additionally information can be found in the following SAP S/4HANA SCN Blogs:
https://blogs.sap.com/2016/06/04/sap-s4hana-on-premise-edition-transition-paths/
https://blogs.sap.com/2016/11/02/sap-s4hana-system-conversion-at-a-glance/

System Conversion

What are the different approaches in Software Update Manager (SUM) and how can we optimize the required business downtime of a SAP S/4HANA System Conversion?

Release-independent

Basically three approaches within the Software Update Manager (SUM) are supported:
1. Standard Approach
The Standard Approach of the SAP S/4HANA system conversion is a System Switch Upgrade procedure. This procedure installs in the pre-processing phase of the system conversion a copy of the system, the shadow system, in parallel with the original system. The shadow system is used to update the affected software components and to install the additional components, while the original system is still in production operation. The shadow system is then used to perform the modification adjustment of the ABAP Dictionary objects and the activation of new ABAP Dictionary objects that are part of the SAP S/4HANA system Conversion.
In execution phase of the SAP S/4HANA system conversion the appropriate steps are running and the system is in downtime. Those steps are: switch to the new system; tables prepared in the shadow system are copied to the target system: switch of the SAP kernel; change of the environment for the new release, conversion of the application data from old data structure in new SAP S/4HANA data structure. After the finalizing the execution steps the system is technical converted to SAP S/4HANA.
The standard approach of SUM is available for all conversion paths to SAP S/4HANA and SAP S/4HANA Finance.
2. Downtime Optimized Approach
Within the Downtime Optimized Approach of SUM downtime is reduced by moving data conversion partly to uptime (in the standard approach executed in downtime)
The Downtime Optimized Approach of SUM is currently available within a pilot approach (customer can request to use the Downtime Optimized Approach – details of the request process need to be provided) for the system conversion to SAP S/4HANA Finance 1605, SAP S/4HANA 1511 and SAP S/4HANA 1610
3. Customer Specific Approach
With the Customer Specific Approach of SUM further reduction of downtime is based on a service project (Near Zero Downtime Approach)
More Information:
– SAP Help:
– Software Update Manager (SUM) –>
SL Toolset –> System Maintenance
– SCN
Blog SUM
– SAP TechEd Session
– ITM201 – Holistic View of System Conversion to SAP S/4HANA:
Link (to be made external):

System Conversion

What does it mean that there are technical and semantical tasks as part of the SAP S/4HANA System Conversion?

S/4HANA On-Premise Edition

Due to the fact that SAP S/4HANA is a different product and not the successor of SAP ERP, things are different here. Accordingly there are System Conversion related tasks which are of a more technical nature (Migration your Database to SAP HANA, Installing the SAP S/4HANA Software, Converting application Data from old data structure into new SAP S/4HANA Data structure – Steps supported by the Software Update Manager [SUM]) and adaption tasks which do have a more functional related nature. Beside the technical steps a SAP S/4HANA conversion consists of 3 logically distinct adaption categories
1. Functional Impact
– Functional impact of application simplification and following the principle of one (can be found within the Simplification List fro SAP S/4HANA)
– Many simplification list items can be done on start release as preparation for SAP S/4HANA conversion
2. Custom Code Impact
– Upgrade-like tasks with SPAU, SPDD and SAP S/4HANA specific custom code efforts (Remark: Experience shows that SPAU and SPDD efforts often exceed S/4 specific custom code efforts)
– SAP S/4HANA specific custom code efforts are mainly resulting from data model changes
Recommendation: perform housekeeping (get rid of unused code, delete unused data, …)
3. Optional Consumption of Innovation
– Traditional capabilities are generally available thus it is possible to convert to SAP S/4HANA rather technically
– The degree of process change is largely a business decision when planning the conversion project

More Information related to this question:
SAP Help:
– SAP S/4HANA Conversion Guide
– Simplification List for SAP S/4HANA

System Conversion

What are the differences with regards of execution steps for the supported conversation paths:
1. SAP ERP to SAP S/4HANA
2. SAP ERP to SAP S/4HANA Finance
3. SAP S/4HANA Finance to SAP S/4HANA

S/4HANA On-Premise Edition

Basically the supported system conversion paths are described here;
1. Conversion Guide for SAP S/4HANA:
http://help.sap.com/s4hana
–> On-Premise –> Product Documentation: Conversion Guide
2. SAP S/4HANA Release Information note (RIN):
All three conversion paths are technically executed based on the Software Update Manager (SUM). With the move to SAP S/4HANA Finance a customer introduces the application innovation in Finance area. The logistics part of SAP S/4HANA Finance is still based on the traditional capabilities known from SAP ERP. Accordingly the adaption tasks are related to the new innovations in Finance area. The functionalities in logistics are continued to be use in an unchanged manner. With SAP S/4HANA (release 1511 or 1610) innovations in Finance and Logistics are delivered. The tasks to adapt to the new innovative functionalities are here in Finance and in Logistics area. For a customer converting from SAP S/4HANA Finance to SAP S/4HANA just the logistics related adaption tasks need to be addressed (the adaption to the new Finance innovations are basically already done with the first step, the move to SAP S/4HANA Finance).

System Conversion

What are the supported Add-Ons for SAP S/4HANA. How can I de-install a no longer needed Add-On?

S/4HANA On-Premise Edition

There are basically three types of Add-Ons relevant within the system conversion to SAP S/4HANA
1. SAP Add-Ons (e.g. SAP Portfolio and Project Management )
You can find more information about the supported SAP Add-Ons:
– within SAP note 2214409 (SAP S/4HANA: Compatible Add-ons)
– In the Feature Scope Description (see SAP Help –
http://help.sap.com/s4hana)
– For Add-Ons delivered by SAP Custom Development for SAP S/4HANA see
http://www.service.sap.com/fbs/availability
2. Certified Partner add-Ons
You can find more information about supported Certified Partner add-Ons:
– 2244450 – SAP S/4HANA, on-premise edition 1511: Compatible partner products
– 2392527 – SAP S/4HANA, on-premise edition 1610: Compatible partner products
– in the
Application Developers Directory

3. Any 3rd Party Add-ons
Please execute the SAP S74HANA system conversion planning step within Maintenance Planner. In case not supported Add-Ons of this category are installed on customers system are brought up in the corresponding Stack XML file

SAP Note 2011192 provides additional information about add-ons which can be un-installed

System Conversion

I get the following error message within the Maintenance Planner:
– The technical system contains the following add-ons that are not supported in SAP S/4HANA
– The technical system contains the following business functions that are not supported in SAP S/4HANA
What does that mean and what is the impact?

S/4HANA On-Premise Edition

Within the conversion planning step in Maintenance Planner (https://apps.support.sap.com/sap/support/mp) there are Add-Ons (SAP Add-Ons or Partner Add-Ons) and Business Functions detected which are not yet supported by the selected SAP S/4HANA target release. See the SAP S/4HANA roadmap as outlook for the already planned and future enhancements (SAP S/4HANA Roadmap: https://websmp110.sap-ag.de/~sapidb/012002523100006634812015E.pdf)

With not supported Add-Ons and Business Functions a system conversion is not possible. If you want to un-install an Add-On on start release see SAP Note 2011192 for details. In case just a conversion of a TEST system is the target you can get in contact with SAP to apply a workaround (note: this workaround is not possible in the productive environment)

System Conversion

What is the difference between SAP S/4HANA System Conversion and an SAP S/4HANA Upgrade?

S/4HANA On-Premise Edition

We use the term “System Conversion” for the move from SAP ERP and SAP S/4HANA Finance (1503 or 1605) to SAP S/4HANA (1511 or 1610). For the move from SAP S/4HANA 1511 to higher SAP S/4HANA releases (currently it the follow-on release is SAP S/4HANA 1610) we are using the term “Upgrade”.
– Within the system conversion the customer moves to SAP HANA database (in case customer is not yet on SAP HANA DB), installs the SAP S/4HANA software and executes a data conversion from old data structure to the new SAP S/4HANA data structure.
– An upgrade to the next SAP S/4HANA release applies the newest version of the SAP S/4HANA software.

Fiori

Where can I find info on a given Fiori application?

Release-independent

Information to Fiori apps can be found in the Fiori Reference Library

Fiori

Where do I find info on pre-requisites for installing Fiori?

Release-independent

The Fiori Reference Library click on an App and select “Installation”. Select multiple apps and “Aggregate” and you can download an Aggregated report of all of the prerequisites for your selection!

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Customer Lifecycle Management

Sub-topic

Question

Release

Answer

Best Practices

The S/4HANA Admin guide (section 2.3) assumes all customers want to use Vertex as their Tax solution (step 4). What options exists for those who do not want to pay the license fee and implement Vertex?

S/4HANA OP 1511 FPS1

The US note 2247743 – Information on the installation of SAP Best Practices S/4HANA on premise edition (USA) (USV2) section 4 has now the activation without Vertex workaround document as well the manual tax configuration document attachments (see download links)
Note: (1) Going forward any Vertex related information will be updated directly on this note. (2) the admin guide will be updated and reflect the non-Vertext integration path forward.

Embedded BW

Customer who wants to use embedded analytics and also implement embedded BW for functionality based like IBPf (OSS Note 1972819 – Setup Integrated Business Planning for Finance and Embedded BW Reporting) use the same client or a separate client is required?

Same client can be used for both Embedded Analytics, S/4HANA BPC (aka IBPf), and S/4HANA backend. No restrictions known

Fundamentals

Where can I find a list of all SAP certified solutions compatible to SAP S/4HANA?

S/4HANA OP 1511 SPS 0

For information on the certified parnter add-ons, use link.

For information on partner certification overview, process, and contact, refer to link

Fundamentals

Where do I find the list of all enterprise business functions for S/4HANA On-Premise Edition (1511 FPS1) with usage guidance ?

S/4HANA OP 1511 SPS 0

Please review the following published by SAP:
– Search SAP SCN by “sap-s4hana-on-premise-edition-1511-fps1-remarks-regarding-business-functions”

Fundamentals

Are business functions switched on or off in the standard SAP S/4HANA install?

S/4HANA OP 1511 SPS 0

Please review the following published by SAP

Always Off : Reference RIN #2240359

Always On : Reference RIN #2240360

Fundamentals

Where can I read more details on Compatibility Pack scope?

S/4HANA OP 1511 SPS 0

Please find compatibility pack information by referring to OSS note 2269324

Fundamentals

Are all industry solutions standardized into core SAP S/4HANA on premise edition?

S/4HANA OP 1511 SPS 0

See Note 2214213 – SAP S/4HANA, on-premise edition 1511
– This note provides information about the restrictions that exist for SAP S/4HANA, on-premise edition 1511.

Fundamentals

What industry solutions are release for SAP S/4HANA on premise edition 1511 FPS1?

S/4HANA OP 1511 SPS 0

See Note 2214213 – SAP S/4HANA, on-premise edition 1511: Restriction Note Following two industries are supported with FPS 01: “Higher Education and Research” and “Defense and Security”.

Add-Ons

I want to install GRC Access Control 10.1 to support my project with SAP S/4HANA OP 1511. Can I install the GRC Foundation add-on “GRCFND_A” within the SAP S/4HANA OP 1511 instance?

S/4HANA OP 1511

Please refer to the OSS note 2229853 – GRC and S/4HANA oP: Compatibility Information. Installing the GRC foundation component (e.g. GRCFND_A) on top of the S/4HANA OP 1511 instance is not supported. Only the respective plug-in is supported to be installed on top of the S/4HANA OP 1511 instance. GRC 10.1 foundation component can be installed on a NW 7.40 or 7.50 system.

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Procure to Pay

Sub-topic

Question

Release

Answer

Central Master Data

The Classification structure in SAP ERP is currently supports a 30 characteristics length for products, will this be it adapted to the target mode (40)?

S/4HANA OP 1511 SPS 0

The classification structure in SAP S/4HANA has been adjusted to support the length of 40 characters.

Central Master Data

How will the data replication from S/4HANA to EWM work?

S/4HANA OP 1511 SPS 0

The replication between and SAP Extended Warehouse Management (EWM) system and an SAP S/4HANA system will still work. Customers may need to test and revisit any kind of enhancements which may have been done in the past.

Central Master Data

Will there be a change to the length of the Material Numbers in SAP S/4HANA?

S/4HANA OP 1511 SPS 0

The length of the Material Master ID has been extended from 18 to 40 digits allowing customer from Industry solutions to use the new standard in S/4HANA. The detail information on the change and the impact has been detailed in the simplification list, which is availble on the SAP Help pages.

Distributed Contract

SAP ERP allowed the distribution of contracts (Outline Agreements). Is this functionality still available in SAP S/4HANA?

S/4HANA OP 1511 SPS 0

The distribution of contracts (Outline Agreements) via IDoc’s is still available in SAP S/4HANA.

Operational Procurement

Where can I find information about functionality which is supported by SAP SRM and has been made available in SAP S/4HANA?

S/4HANA OP 1511 SPS 0

The Simplification List and the Features Scope Description documents on the SAP Help page provide an overview of procurement functionality which has been transitioned from SAP SRM into SAP S/4HANA. With the first release of SAP S/4HANA (initial 1511 release) the Self-Service Procurement / Requestioning functionality has been made available. Customers should evaluate their options and the timing for a change. SAP SRM is still being support in the next years. Details about the support for SAP SRM can be found in the Product Availability Matrix on SAP’s webpages.

Operational Procurement

What is in the pricing data model simplification in Procurement ?

S/4HANA OP 1511 SPS 0

The details for the pricing data model simplification can be found in SAP Note 2220005 and the Simplification List available on SAP Help.

Operational Procurement

It seems that the integration between SAP S/4HANA and the Ariba Network isn’t as rich in the offered connectivity compared to the SAP Business Suite. What is planned around the integration between SAP S/4HANA and the Ariba Network?

S/4HANA OP 1511 SPS 0

There are several types of integration between SAP S/4HANA and the Ariba Network offered. Looking at SAP S/4HANA as an on premise solution, integration options are for example provided via direct integration and some are provided via SAP Process Orchestration. SAP is also providing Best Practices Content to configure the integration. Depending on the integration solution and the integration capabilities differ. SAP will be extending the current integration between SAP S/4HANA and the Ariba Network. Please check the information on our webpages for the latest information.

Operational Procurement

Do customers currently using an SAP SRM system and are also using an SRM-MDM catalogue have to make a quick decision to change this setup?

S/4HANA OP 1511 SPS 0

SAP SRM is still being supported in the coming years and customers don’t need to make a rushed decision about changing. SAP has started to transition functionality from SAP SRM to SAP S/4HANA, e.g. the Self-Service Procurement processes have been made available. This is a starting point and the full richness of functionality of SRM is not yet available. This is planned to change in the coming years. Although the SRM-MDM catalogue is not being offered with SAP S/4HANA anymore customers with a valid license can still continue to use it and also connect it to SAP S/4HANA via the standard OCI (Open Catalogue Interface). Customers should therefore evaluate their option and timing moving forward.

Operational Procurement

Is it possible for customers to connect a SRM-MDM catalogue with an SAP S/4HANA system?

S/4HANA OP 1511 SPS 0

Yes, it is possible to connect an SRM-MDM catalogue with SAP S/4HANA. SAP S/4HANA supports the standard Open Catalogue Interface (OCI) (Version 4 or 5), which is used by SRM-MDM. Please check details, if you are looking at integrating an SAP S/4HANA Public Cloud system.

Operational Procurement

What functionalities / process currently supported by SRM have been moved to the S4HANA Core?

S/4HANA OP 1511 SPS 0

The Self-Service Procurement / Requestioning is the first functionality which has been transitioned from SAP SRM into the SAP S/4HANA (1511). It provides end users with new screens (Fiori based) and uses the HANA Search capabilities.
The functionality has been newly written and is not a “copy and paste” from functionality in SAP SRM. Technically the new functionality is based on the Purchase Requisitions. This means that there are some limitations when comparing this new solution to the Shopping Cart in SRM, e.g. the creation of a reservation is currently not supported or the out of the box workflow capabilities are not yet available in S/4HANA. The workflows at the moment are based on the Release Strategy.
It is therefore important to understand that customers can still continue to use SAP SRM as a standalone solution and may need to do so depending on the business requirements and processes setup in that system.

Operational Procurement

What will happen to SAP BW (Business Warehouse) with the introduction of the Procurement Analytics in S/4HANA?

S/4HANA OP 1511 SPS 0

SAP BW is still a valid solution. Depending on the business requirements and the system landscape it may even be a requirements having a BW system. The new embedded analytics allow customers to report on procurement data in real time in S/4HANA. This adds quite some benefits to the business processes and allows customers to rethink the way they are doing business today.

Operational Procurement

SAP SRM provides the capability of creating ‘reservations’ for stocked materials from a Shopping Cart (depending on the configuration). Does SAP S/4HANA 1511 provides the same capability with its new Self-Service Requisitioning solution?

S/4HANA OP 1511 SPS 0

With SAP S/4HANA a new functionality for the creation of Self-Service Requisitions has been introduced. This new functionality does currently not support the creation of ‘reservations’. The reason is that the Shopping Cart processes in SAP SRM has been integrated in a different way, compared to the newly designed functionality of Self-Service Requestioning. It is currently being evaluated how this missing functionality can be provided in future releases of SAP S/4HANA. Customers requiring this process can continue using SAP SRM and integrate it into SAP S/4HANA.

Operational Procurement

The Simplification List mentions that a new ‘Material Type SERV’ has been introduced in SAP S/4HANA. What impact does this have to the Service Master used in the SAP Business Suite / SAP ERP, e.g. will it still be possible to use the Service Entry Sheet?
Can customers will use service entry sheet?

S/4HANA OP 1511 SPS 0

SAP S/4HANA is introducing a new ‘Material Type SERV’ as part of the simplifications. It allows the creation of ‘Material’ and ‘Service’ master via the same screens. Providing one way on managing Master Data. The new ‘Service’ can be used in the simplified areas of SAP S/4HANA. The ‘Service Master’ known from the SAP Business Suite / SAP ERP’ is also still available, at the moment. Especially applications which have not yet been ‘simplified’ are still using the functionality. It also provides some features, which are not yet supported by the new ‘Material Type SERV’. This means customers can still continue using the traditional ‘Service Master’ including the functionality of Service Entry Sheets. The procurement processes have been designed to guide an end user to the Apps, which are supporting the type of service used in the Request / Purchase Order.

Operational Procurement

Where can we find information about the functionality which has been transitioned from SAP SRM to SAP S/4HANA and where can we find information about the roadmap?

S/4HANA OP 1511 SPS 0

The latest document about changes in functionality in SAP S/4HANA compared to the SAP Business Suite can be found in the latest Simplification List on SAP Help. On the same page we are also providing information about the new Features and Functions we are providing in the “Feature Scope Description” document. Information about the roadmap and our planned features and functions can be found on the SAP Service Marketplace.

Operational Procurement

The Simplification List mentions that Foreign Trade Services in SAP S/4HANA is not available any more. What solutions can be used to support business requirements for Foreign Trade?

S/4HANA OP 1511 SPS 0

SAP GTS (Global Trade Services) is the strategic solution moving forward. Customers can start using GTS to support their business requirements or can use the ‘International Trade Management”’ functionality based on GTS logic, which is available in SAP S/4HANA. This enables customers to use functionality like Intrastat.

Operational Procurement

Does the Self-Service Requestioning functionality in SAP S/4HANA provide the same functionality as SAP SRM, e.g. does a Team Shopping functionality exist or have the workflow capabilities provided in SRM been transitioned?

S/4HANA OP 1511 SPS 0

SAP S/4HANA 1511 is the first release and not all functionalities known in SAP SRM have been transitioned with this first release. The Self-Service functionality in SAP S/4HANA is not a copy of the functionality in SAP SRM. It has been designed using the latest functionalities of HANA. It is planned to provide further functionalities with the future releases. Information about the new functionalities will be provided with the release of each version.

Sourcing and Contract Management

SAP provides a standard integration between SAP ERP and SAP Sourcing / CLM (Contract Lifecycle Management). Will this integration work if customer choose to transition their SAP ERP system to SAP S/4HANA (1511)?

S/4HANA OP 1511 SPS 0

The processes integration between the Backend and SAP Sourcing / CLM is currently not supported when a customer is transitioning their SAP ERP system to SAP S/4HANA (1511). The Development team is currently working on resolving this issue. Further information will be provided once this integration is again fully supported.

Supplier Information and Master Data

SAP is transitioning business processes from SAP SLC into SAP S/4HANA. Which business processes of SAP SLC are currently supported in SAP S/4HANA and which ones are only available with SAP SLC?

S/4HANA OP 1511 SPS 0

The Simplification List provided on the SAP Help Portal provides details around the business processes which have been transitioned from SAP SLC into SAP S/4HANA and the ones which are at the moment not supported. Processes not supported in SAP S/4HANA are:
1) All sell-side processes: Supplier Registration and Supplier Data Maintenance
2) Several buy-side processes: Supplier Hierarchies, Supplier Classification, Area of Validity in Supplier Evaluation, Supplier Qualification, Certificate Management, External Tasks in Activity Management
The details can be found in the section ‘Dedicated SAP Supplier Lifecycle Management (SAP SLC) business processes’. Please make sure you download the latest available version.

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Plan to Product

Sub-topic

Question

Release

Answer

Core Interface

What is the impact of the long material number on the Core Interface (CIF)?

S/4HANA On-Premise Edition

The Core Interface which is used to transfer master data from S4HANA to other applications such as SAP EWM, SAP TM or SAP SCM, does not support the new long material numbers. In case the automated exchange of master data using CIF is required, the material number field length extension has to be deactivated in the IMG. This is explained in note 2238445.

Transporation Management

Can Transporation Management (TM) be integrated with S/4HANA?

S/4HANA On-Premise Edition

SAP TM 9.3 SP02 and higher releases can be connected to SAP S/4HANA 1511. You will find more information about the supported scenarios and the limitations in note 2238445.

Extended Warehouse Management

Can Extended Warehouse Management (EWM) be integreated with S/4HANA?

S/4HANA On-Premise Edition

SAP EWM 9.3 and higher releases can be connected to SAP S/4HANA 1511 and support the same scenarios as with SAP ERP Enhancement Package 7. You will find more information about how EWM can be connected to an SAP S/4HANA installation in note 2238445.

Integrated Business Planning (IBPf), Planning, Consolidations,
BPC

Can Integrated Business Planning (IBP) be integrated with S/4HANA?

S/4HANA On-Premise Edition

SAP IBP 5.0 can be connected to SAP S/4HANA 1511 and supports the same scenarios as with SAP ERP Enhancement Package 7. You will find more information about how IBP can be connected to an SAP S/4HANA installation in note note 2238445.

Event Management

Can Event Management (EM) be integreated with S/4HANA?

S/4HANA On-Premise Edition

The usage of standard application interfaces for SAP Event Management in SAP S/4HANA 1511 is supported to the same extend as for example with SAP ERP Enhancement Package 7. You will find more information about how APO can be connected to an SAP S/4HANA installation in note 2238445.

Advanced Planning and Optimization

Can Advanced Planning and Optimization (APO) be integrated with S/4HANA?

S/4HANA On-Premise Edition

The usage of standard application interfaces for SAP Advanced Planning and Optimization (APO) in SAP S/4HANA 1511 is supported to the same extend as for example with SAP ERP Enhancement Package 7. You will find more information about how APO can be connected to an SAP S/4HANA installation in note 2238445.

Supply Network Collaboration

Can Supply Network Collaboration (SNC) be integrated with S/4HANA?

S/4HANA On-Premise Edition

The usage of standard application interfaces for SAP Supply Network Collaboration in SAP S/4HANA 1511 is supported to the same extend as for example with SAP ERP Enhancement Package 7. You will find more information about how Supply Network Collaboration can be connected to an SAP S/4HANA installation in note 2238445.

Collaborative Engineering

What do we recommend customers currently using PLM Collaborative Engineering, which is no longer supported in S/4HANA?

S/4HANA On-Premise Edition

Collaborative Engineering is replaced by Mobile Documents. Mobile Documents can cover a major part of this use case already today and brings a lot of benefits:
• It works with an Explorer Plugin and covers navigation, up-/download, etc.
• It offers a modern UI5 UI / App for any Device (iOs, Android, Win Mobile?)
• It integrates in some office products (e.g. Mobile Documents Attachments in Outlook)
• It directly connects to SAP backend and acts as UI, no need to store documents in the cloud.
• It offers collaboration functionality in the cloud – invite people and share documents
• It offers this large set of functionality at a very competitive, low price

Easy Document Management

What do we recommend customers currently using Easy Document Management (Easy DMS), which is no longer supported in S/4HANA?

S/4HANA On-Premise Edition

EasyDM is based on proprietary MS File Explorer interface which is changing with every Windows version. This architecture is not state-of-the-art anymore and we want to replace it with a CMIS based integration into Mobile Documents. Mobile Documents can cover a major part of this use case already today and brings a lot of benefits over the current easy DM solution:
• It works with an Explorer Plugin and covers navigation, up-/download, etc.
• It offers a modern UI5 UI / App for any Device (iOs, Android, Win Mobile?)
• It integrates in some office products (e.g. Mobile Documents Attachments in Outlook)
• It directly connects to SAP backend and acts as UI, no need to store DMS documents in the cloud.
• It offers collaboration functionality in the cloud – invite people and share documents
• It offers this large set of functionality at a very competitive, low price

EHS Risk Assessment

What do we recommend customers using EHS SARA reports which are no longer supported in SAP S/4HANA?

S/4HANA On-Premise Edition

Customers can use the health and safety management solution of Environment, Health, and Safety as part of SAP S/4HANA. SARA reporting expected to be covered with CDS based Analytics for Health and Safety Management (if material movement data is available in S/4 HANA).
More information is available in the Feature Scope and Description document which can be downloaded from the following
link.

Environment, Health and Safety

Does S/4HANA have its own Incident, Health & Safety management solution?

S/4HANA On-Premise Edition

In SAP S/4HANA on-premise edition 1511 the Incident Management solution and the Health and Safety Management solution are entirely substituting the Industrial Hygiene solution.
More detailed information is available in the Feature Scope and Description document which can be downloaded from the following
link

Product Lifecylce Management

Is the Advanced Search UI in PLM supported in S/4HANA and does it have the same capabilities?

S/4HANA On-Premise Edition

The same search UI in PLM (Advanced Search UI) can be continued to be used. After migration, adjustments will be required from the customers (see simplification item and note 2217234 – PLM Enterprise Search in S/4HANA OP) and some features previously available will not be there (the simplification item describes these as well). The 1610 release of On-Premise S/4HANA will eliminate most of these limitations.

Product Development and Project Control – PLM

Can class type 399 be used in SAP S/4HANA to generate HANA Calculation Views for Variant Configuration data?

S/4HANA OP 1511

Currently there is no functionality for class type 399 available in S/4HANA. In the SAP Business Suite on HANA, the class type was used to generate HANA Calculation Views for Variant Configuration data. This concept will be implemented in a future release of SAP S/4HANA using CDS views, so that embedded Analytics can be used.

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Order to Cash

Sub-topic

Question

Release

Answer

Settlement Management

Can we calculate the rebate for the customer per geographic region based on quantity/total business value for a specific period (Month/Quarter/year)?

S/4HANA On-Premise Edition

Yes it is possible to define on contract level, within the business volume selection criteria’s, for which kind of customers the contract belong to, Here you can maintain based on customizing settings the country and region for which customers the contract belongs to. You can use any field you like to shrink or to define for which partner the contract is valid or not.

Settlement Management

Can we calculate the rebate for the customers without entering any conditions in the sales order? Example: Initially during sales order creation company is not sure if the customer will be qualified for rebates or not and it all depends on the business he does with the company. Can he decide to calculate the rebate and create settlement document after he has done business with the customer?

S/4HANA On-Premise Edition

It is not necessary to have a condition in the pricing to determine the bonus for a business partner. The system allows you to post accruals independent from the transactional data. For that an own settlement date category exists (delta accruals) to calculate and to post to Fi the actual valid accrual amount. The delta accrual posting takes already posted accruals into account. You can change the customer assignment or the business selection criteria’s until you have run the settlement. This allows the user to have a maximal flexibility in handling and changing of contractual data. The system will automatically take care which kind of fields are open for changes or not to ensure data and process consistency.
In addition the system supports out of the box retroactive settlement processes out of the box.

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Cross Topics

Sub-topic

Question

Release

Answer

Migration

Why do we need to migrate FAGLFLEXT?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

FAGLFLEXT is used as a basis for balance carryforward migration to compute delta postings as required:
Totals are computed by aggregating line items in Simple Finance.
• There can be differences between the sum of migrated line items and the original
totals (historic line items may be archived or as a result of a conversion)
• This activity posts a delta on level of G/L totals as a difference between sum of
line items to balances carried forward. Same for Controlling and Material Ledger
(if not active – totals of material inventory contain local currency only).
• At the end: Migrated line items + delta postings = original totals

Migration

BSET table is staying the same after migration?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

No changes expected to BSET table.

Migration

What is recommended regarding data aging before the migration?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

Before migration the recommendation is to archive data as much as possible.
For data aging operations (after migration) and how it helps reducing DB memory footprint please refer to
SAP HELP page
Remarks:
Business function DAAG_DATA_AGING activation.
Application indexes that correspond to already archived documents are stored in tables BSIS_BCK, BSAS_BCK, BSID_BCK, BSAD_BCK, BSIK_BCK, BSAK_BCK, FAGLBSIS_BCK and FAGLBSAS_BCK.
During the migration, program transfers these table entries into the cold area of the database.

Migration

Time taken to regenerate the table ACDOCA after adding a Characteristic post SFIN Migration.

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

For additional information on troubleshoot, refer to note
2176823
– FAQ on CO-PA issues in S/4 HANA Finance (SFIN) for S/4 HANA Finance releases –

Migration

Why is it necessary to have an exchange rate type for data migration?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

An exchange rate is required for migration because of CO documents which have statistical assignments and the real account assignment objects are archived (statistical orders or projects with object currency not equal to company code currency). There is no more opportunity for the local currency to be determined. And so during the migration we need this exchange rate type maintained so that a value could be determined in ACDOCA.
In the Preparation and Migration for GL customizing menu the IMG activity Define Currency Settings was enhanced as of S/4 HANA Finance 1605.
Note 2193428 – sFIN Migration: HSL/RHCUR correction of statist. CO items and related notes, identify the situations why exchange rate is needed.
For further information on how to maintain currencies refer to EKT 1605 Financial Accounting – EKT_S4HANA1605PREMFINACC – Update S/4 HANA Finance migration.

Migration

Are there migration steps for contract accounting (FI-CA) in the Migration Monitor?

S/4HANA On-Premise Edition; S/4HANA Finance On-Premise Edition

There are no specific steps for FI-CA migration. In general, FI-CA, EHP7, SP08 can run in one system with S/4 HANA Finance 1503 and 1605. Please refer to note 2148944 – Release Information for scenarios from Public Service Industries together with SAP Accounting powered by SAP HANA 2.0

Output Management

When a PO created in the SAP system, either an auto-approval or Manual approval is triggered. However in both scenarios the relevant form is not generated. How to solve it?

S/4HANA On-Premise Edition

The problem is about the finding and triggering the output message with the BRF+. The system wasn’t able to fetch the default printer, though it was maintained in OPD transaction apply the note 2280345 to fix the issue so that the printer LP01 as default printer for legacy forms

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15 Comments

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  1. Mark Chalfen

    Hey Sven.

    Geat reat job with the content.

    Are you doing a document that covers BPC and how IBP can work with it or replace it.

    I keep getting asked this question, if I have BPC and go to S4H should I move from BPC to IBP?

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  2. Michael Lipton

    Is there a way to search through the FAQs in one go?        It is a lot of effort to search individually through 10 separate docs.   thanks!

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  3. Sanjeev Joshi

     

    Well Summary is  very informative.

    We had some queries regarding S/4 HANA conversion with methods:-

    1.First Qu:-If we go for new implementation of new S/4 HANA -How to Code migration from old system to new S/4 HANA system in new implementation method.

    2.Second Qu:-In new Implementation , How to do data exchange if table structure is different

    3.Third Qu:-If we go for system conversion method using system copy(side by side conversion with minimal down time) How to migrate data basically about Deltas Accumulated data transformation.

     

    Regards,

    Sanjeev

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  4. Sanjeev Joshi

    Well Q & A are very informative.

    We had some queries regarding S/4 HANA conversion with methods:-

    1.First Qu:-If we go for new implementation of new S/4 HANA -How to Code migration from old system to new S/4 HANA system in new implementation method.

    2.Second Qu:-In new Implementation , How to do data exchange if table structure is different

    3.Third Qu:-If we go for system conversion method using system copy(side by side conversion with minimal down time) How to migrate data basically about Deltas Accumulated data transformation.

     

    Regards,

    Sanjeev

     

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  5. RajayKumar Chandrakanth

    Thanks Sven. I had a query for which I could not get any details in FAQ

    What is the roadmap that SAP has suggested for ECC on AWS public cloud to S/4 HANA on managed cloud? Will it be a system conversion or new implementation? If it is system conversion, how will the configurations move from current ECC on AWS public cloud to S/4 HANA on managed cloud. Will you be able to shed some light on this please? How will data migration occur if it is system conversion?

     

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