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Hi All,

Please find process note for year end activties for budgeting and AA ccounting.

Objective:

  1. To explain Budget related year end activities.

2 .To explain the process for Commitment & budget C/F form Current financial year to next financial year at the time of year end closing.

Steps to be followed

  1. Ensure full value of current year IM structure budget have been transfer to current year IO in case of Network.

   

  1. Run T-code KOCF; to C/F last year commitment amount to next fiscal year.

  1. Run T-code KOCO; to C/F unused budget of last year to next financial year.
  2. Run T-code IM44 to roll up IM level budget. Than current budget amount will get replace with (Current budget + C/F from of last year unused budget).
  3. Return unutilized budget of last year, first from IO then from IM, after keeping values to the extend to commitment with markup.
  4. Tech all IOs related to 2010 to prevent miss-use at the time of P.O

*Note: First run in all T-code in Test mode and then in Final mode

Ensure full value of current year IM structure budget have been transfer to current year IO in case of Network.

  1. Before starting year end budget activities, ensure that full value of current year budget have been transferred to current year internal order.
  2. Circle needs to send an approved request form for budget allocation (T-code IM52) at IO level.
  3. Definition of Current: – If we want to close books of account for year 2010, then current year would be 2011 i.e. coming financial has been define as Current year.

Run T-code KOCF; to C/F last year commitment amount to next fiscal year.

1.       Definition of Commitment: – All open P.O.s (P.O against which GRN not made or partial GRN made) will be considered as commitment.

2.       Before execution take dump along with screen shot of report “S_ALR_87012828”.

3.       Identify commitment amount against Internal Orders.

4.       Collect list of all P.O. at the yearend (P.O. No., Value, IO, GRN details etc.)

5.       After execution of T-code KOCF again take dump along with screen shot of report  “S_ALR_87012828” to cross check whether commitment has been C/F or not correctly & successfully.

T.code-KOCF:

KOCF.png

KOCF2.png

Run T-code KOCO; to C/F unutilized budget of last year to next financial year.

1.       Unutilized Budget = (Commitment + Unused in last year).

2.       C/F of unutilized budget to next year at IO level. Before execution take dump along with screen shot of report “S_ALR_87012828”.

3.       Identify commitment + unused budget of last year against Internal Orders.

4.       After execution of T-code KOCO again take dump along with screen shot of report  “S_ALR_87012828” to cross check whether unused budget at internal order level has been C/F or not correctly & successfully.

5.       Terminology used:  If we want to close books for year 2010 then Last year is 2010 & Next Year is 2011.

KOCO.png

KOCO2.png

Run T-code IM44 to roll up IM level budget.

1.       Before execution of this t-code, prepare a working related to roll up in excel file.

2.       After execution of t-code IM44 current budget amount will replace for new budget amount.

3.       New budget amount is;

New Budget = Current budget + C/F from of last year unused budget.

IM44.png

IM442.png

IM443.png

In case of Non Network Projects

  1. Run T-code CJCF; to C/F last year commitment amount to next fiscal year. On executing the T-Code system will transfer commitments to new financial year.

Capture.PNG

2. Run T-code CJCO; to C/F unused budget of last year to next financial year. On executing the T-Code below screen will appear with details of IO/WBS budget transfer to new financial year.

Capture.PNG1.PNG

Capture.PNG3.PNG

To roll up IM level budget, this activity needs to be executed manually by returning & supplementing of budget at IM Positions. Than current budget amount will get replace with (Current budget + C/F from of last year unused budget).

Return unutilized budget of last year, first from WBS and then from IM, after keeping values to the extent of commitment with markup

Asset Accounting:

In AA we can open 2 fiscal years at a time t.code AJRW and table name -T093C and

ajrw.PNG

Closing AA year T.code AJAB and Table name -T093B.

AJAB.PNG

Thanks and Regards,

Ramanjaneyulu.B

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