Purpose of the document: How to print multiple copies of ERS Invoices

Introduction

In standard SAP, you cannot print multiple copies of ERS invoices like other logistics Invoices. So from this document you shall be able to know how multiple copies of ERS invoices are printed in SAP.

1.    Requirements

1.1 STANDARD SAP ERS Process

ERS [Evaluated Receipt Settlement] as the name suggests it is used for settling the amount for Goods Receipts made, without invoice for the same not being received from vendor. So SAP shall automatically generate Vendor Invoices for Goods Receipts made and Amount in Invoice is calculated from Purchase Order and Quantity from Goods Receipt.

Prerequisites:

  • In Vendor Master, “AutoevalGRsetm Del” and “AutoevalGRsetm Ret” need to be checked. Thus vendor will become ERS enabled vendor.
  • In Purchase Info Record, “No ERS” should not be checked.

Process Flow

When a Goods Receipt is made in SAP, it creates an entry in “ERS”(EKRS) table and as per the input conditions selected by the user, ERS program (RMMR01RS)  determines all the documents satisfying input conditions and allows us to generates the invoice documents as per the selection.

ERS Invoice is generated through TCode MRRL with any of the following input selection criteria.

  • Company Code
  • Plant
  • Posting Date of GR
  • Purchase order and PO Item
  • Goods Receipt document for GR based IV



SAP Path

  1. SPRO ->Materials Management ->Logistic Invoice Verification -> Evaluated Receipt Settlement ->Specify Automatic Settlement of Planned delivery Costs.

We need to maintain company code / Purchase Organization / Freight Vendor is maintained with check so that planned delivery cost maintained in Purchase Order gets settled while running ERS

2) SPRO -> Materials Management -> Logistic Invoice Verification -> Evaluated Receipt Settlement ->ERS Invoice Numbering -> Create Number Group

3) SPRO -> Materials Management -> Logistic Invoice Verification -> Evaluated Receipt Settlement ->ERS Invoice Numbering -> Create ERS Number Range

4) SPRO -> Materials Management -> Logistic Invoice Verification -> Message Determination -> Maintain Message Type

Output Type used for Printing ERS invoice is “ERS” and the same is maintained here

5) TCode: MRRL | | Logistics-> Materials Management -> Logistic Invoice Verification -> Automatic Settlement ->Evaluated Receipt Settlement



1.1FUNCTIONAL REQUIREMENT

In Standard SAP, ERS Invoice can be printed through “ERS” output type through TCode:MR90

Already Processed ERS Invoice


Input Selection

Output type: ERS
Processing mode: 2   (Repeat Processing)
Invoice document no : XXXXXXXX
Fiscal Year: XXXX

Now using transaction MR90 we tried to repeat process the output

 

  On execution of above it gives below message:
“ NO MESSAGE FOR REPEAT PROCESSING EXIST”

So here, ERS Invoice cannot or not able to print the ERS Invoice which is already processed or Printed.

  Whereas other logistics invoices are enabled to Print multiple copies and now this requirement is to print already processed or printed ERS invoices (multiple copies) through ERS output type.



FUNCTIONAL CONFIGURATION

Config As-Is in Standard SAP :                              

Path>NACE> Application MR>ERS Output type

  “CannotBeChanged” check box is activated as per standard SAP Package.


Config Changed to fix the Requirement:

“CannotBeChanged” check box is De-activated.



Now ERS Invoice is printed through Tcode MR90

Output type: ERS
Processing mode: 2   (Repeat Processing)
Invoice document no : XXXXXXXXX

Fiscal Year: XXXX



Thus , Multiple copies of Invoice can be printed.

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