The objective of this post is to introduce beginners to the functionality of Status Selection Profiles.  It is used exclusively within SAP PS reporting.

Many projects are ignoring this functionality and it is never on the priority list for the implementation team.

On the other hand it is one of those “quick wins” that can create a business value, being both simple and system standard.

Most of standard SAP PS reports have the possibility to include a Status Selection Profile as part of the selection criteria.

It works as a filter based on the combination of statuses.

If user statuses are making part of the system design the functionality of Status Selection Profile only gain additional weight, but even for system designs without user statuses it can be a very useful tool taking little effort to implement.

You need to specify the Status Selection Profile using this menu icon BLOG_03.png (usually it is on the most right hand side on the icons bar).

Further down I am going to illustrate it with two basic examples.

Example 1:

Many big projects can contain WBS-elements that are already Closed and not Closed at the same time.  From the management perspective it makes sense to focus only on the live parts of the project and to reduce the report output only to the ongoing activities.  That can be done by filtering out Closed WBS-elements, also you can consider to filter out created, but not released or partially released WBS-elements too.  In the below example you can see a part of customizing to exclude Closed or Created WBS-elements:

BLOG_01.png

Example 2:

If you have active availability control mandatory for your projects, but no system control to make sure it is in place the simple Status Selection Profile can also help you running a quick sanity check on WBS master data.  On the below screen you can see a part of customizing to report the Released WBS-elements that are missing Availability Control:

BLOG_02.png

Thank you for your reading time and hope you did liked it.

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3 Comments

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  1. Saurabh Tiwari

    Thanks Paulo for sharing and  making efforts in creating this document.

    It adds a value indeed to PS forum.

    Great to see such initiatives by Experts in PS forum also.

    Great write up.

    Regards

    Saurabh

    (0) 
  2. Marcio Blos

    Hi Paulo.

    Good post, but I disagree. Status Selection Profiles has others utilities. It can manage, per example, business transactions. Then, when you use the word “exclusively”, you are limiting the value of it.

    Regards

    Marcio Blos

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    1. Paulo Vitoriano Post author

      Hi Marcio,

      I believe you might be confusing between User Status Profile and Status Selection Profile.  Status Selection Profile is used only within PS Info System as a reporting tool.

      Nevertheless good to generate some discussion 🙂

      Thank you,

      Paulo

      (0) 

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