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Author's profile photo Paulo Vitoriano

Status Selection Profiles as a useful reporting functionality in SAP PS

The objective of this post is to introduce beginners to the functionality of Status Selection Profiles.  It is used as additional filter within SAP PS reporting and in some functional transactions too.

Consider activiating Dynamic Selection option for the Database Profile in the OPTX transaction too.

This config can be one of those “quick wins” that can create a business value, being both simple and system standard.

Most of standard SAP PS reports have the possibility to include a Status Selection Profile as part of the selection criteria.

It works as a filter based on the combination of statuses.

If user statuses are making part of the system design the functionality of Status Selection Profile only gain additional weight, but even for system designs without user statuses it can be a very useful tool taking little effort to implement.

You need to specify the Status Selection Profile using this menu icon BLOG_03.png (usually it is on the most right hand side on the icons bar).

Further down I am going to illustrate it with two basic examples.

Example 1:

Many big projects can contain WBS-elements that are already Closed and not Closed at the same time.  From the management perspective it makes sense to focus only on the live parts of the project and to reduce the report output only to the ongoing activities.  That can be done by filtering out Closed WBS-elements, also you can consider to filter out created, but not released or partially released WBS-elements too.  In the below example you can see a part of customizing to exclude Closed or Created WBS-elements:


Example 2:

If you have active availability control mandatory for your projects, but no system control to make sure it is in place the simple Status Selection Profile can also help you running a quick sanity check on WBS master data.  On the below screen you can see a part of customizing to report the Released WBS-elements that are missing Availability Control:


Thank you for your reading time and hope you did liked it.

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      Author's profile photo Saurabh Tiwari
      Saurabh Tiwari

      Thanks Paulo for sharing and  making efforts in creating this document.

      It adds a value indeed to PS forum.

      Great to see such initiatives by Experts in PS forum also.

      Great write up.



      Author's profile photo Marcio Blos
      Marcio Blos

      Hi Paulo.

      Good post, but I disagree. Status Selection Profiles has others utilities. It can manage, per example, business transactions. Then, when you use the word "exclusively", you are limiting the value of it.


      Marcio Blos

      Author's profile photo Paulo Vitoriano
      Paulo Vitoriano
      Blog Post Author

      Hi Marcio,

      I believe you might be confusing between User Status Profile and Status Selection Profile.  Status Selection Profile is used only within PS Info System as a reporting tool.

      Nevertheless good to generate some discussion 🙂

      Thank you,