Last month, I had the pleasure in colaborate with a brazilian food company (the world’s tenth-largest food company)  speaking about some of our experiences, best practices and provide on demand consulting for their ChaRM Change Request Management Solution.

 

During our conversation the customer tell to me your wish to deploy Transport of Copies as part of the Urgent Changes flow. As we know, the Change Request Management cover a standard workflow containing the transport of copies procedure available only on Normal Changes.

 

In this blog I provide some hints in how you could set it up, however there is no guarantee and also standard support from SAP for this configuration.

Background

 

Urgent Changes have their own tasklist (Type “H”) to coordinate all transport requests. The original tasklist type H does not contain the action “Create Transport of Copies”. In this case we need to enhace the tasklist type H using a custom tasklist variant. After this configuration, some ajustments must to be applied to control the TMS of managed system.

Just to clarify when the ToC will be generated and when the original Transport Request is released, I made the following pictures showing the “AS-IS” and “TO-BE” solution. You can adapt for your needs (e.g. creating additional status).

Standard Process Flow: Urgent Change (SMHF)

 

/wp-content/uploads/2015/01/pic01_620658.png

 

Enhanced Process Flow: Urgent Change (Y/ZMHF)

 

/wp-content/uploads/2015/01/pic02_620659.png

Configuration Procedure

 

Create a Tasklist Variant


          Access the IMG activity using the following navigation options:

 

/wp-content/uploads/2015/01/spro_img1_620687.jpg

/wp-content/uploads/2015/01/pic03_620688.jpg

 

          Push button “New Entries”:

      /wp-content/uploads/2015/01/pic04_620697.jpg

 

          Create the tasklist variant “Y/ZSAP0 “:

 

/wp-content/uploads/2015/01/pic05_620698.jpg

 

 

Define Tasks for Tasklist Variant

 

          Access the IMG activity using the following navigation options:

 

          /wp-content/uploads/2015/01/spro_img2_620704.jpg

          /wp-content/uploads/2015/01/pic06_620711.jpg

     Select all entries from Tasklist Variant “SAP0” and copy to Tasklist Variant  “Y/ZSAP0”:


     /wp-content/uploads/2015/01/pic07_620712.jpg

 

     Create a new record adding the task “Create Transport of Copies”  for the Project Type “H Urgent Change”:

     /wp-content/uploads/2015/01/pic08_620713.jpg

Define Header / Footer Tasks for Tasklist Variant

 

     Access the IMG activity using the following navigation options:

 

     /wp-content/uploads/2015/01/spro_img3_620717.jpg

     /wp-content/uploads/2015/01/pic09_620719.jpg

 

Repeat the procedure 2 from Define Tasks from Tasklist Variant configuration:

 

     /wp-content/uploads/2015/01/pic10_620720.jpg

 

 

Register Tasklist Variant into Project Cycle

 

     Apply the SAP Note 927124.

 

 

Adjusting Conditions and Actions (TSCOM Tables)

 

     Some activities regarding the transport management system and consistency checks are triggered when  the change document is assigned to a specific status value.       To enable the urgent change flow to generate transport of copies, we need to change some actions and their conditions based on status value.

 

 

     Access the IMG activity using the following navigation options:

 

     /wp-content/uploads/2015/01/spro_img4_620721.jpg

 

     On folder “Create Procedure Type” choose “Y/ZMHF” transaction type and their status profile:

 

/wp-content/uploads/2015/01/pic11_620723.png

 

     On folder  “Assign Actions”  make the follow ajustments for the User Status “E0004 – To be Tested”:    

 

      /wp-content/uploads/2015/01/pic12_620722.png

 

     On folder  “Assign Actions”  make the follow ajustments for the User Status “E0005 – Successfully Tested”:

 

/wp-content/uploads/2015/01/pic13_620724.png

 

     On folder “Define Execution Times of Actions”, make the follow adjustments for the User Status “E0004 – To be Tested”:

 

/wp-content/uploads/2015/01/pic14_620725.png

 

     On folder “Assign Consistency Checks”, make the follow adjustments for the User Status “E0004 – To be Tested”:

 

/wp-content/uploads/2015/01/pic15_620729.png

 

     On folder “Assign Consistency Checks”, make the follow adjustments for the User Status “E0005 – Sucessfully Tested”:

 

/wp-content/uploads/2015/01/pic16_620730.png

 

 

 

Result

 

Project cycles powered by the custom tasklist variant will be able to generate Transport of Copies. In my next blog I will describe how to use this feature.

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10 Comments

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  1. Bob Ortega

    Hi Issac,

    Wonderful!  Thanks for the new 7.1 Urgent TOC process, it worked beautifully for my ZMHF urgent changes.  We have SM 7.1 SP12.  I only have one question regarding the TOC import into QA using the automated event-triggered, immediately scheduled “TMWFLOW…” jobs that are now responsible for immediate import of the transports in the satellite systems. 

    Is there a way to customize the Actions to get the Urgent Change TOC to be imported automatically and immediately in the QA system, just like the other transports?  Currently, we have just scheduled a 5 minute Batch import job for the specific client and project id to handle these TOC’s.  The disadvantage of this is, of course, that you have to set the Project status switch to be open to allow manual imports into QA.  Ideally, we’d like to have this turned off to prevent manual imports, however, with this set, we cannot schedule the TMS* batch job to run periodically. 

    Thx,

    Bob

    (0) 
  2. Issac Ohasi Post author

    Dear Bob.

    You can schedule via tasklist the import. Using this method you will avoid to open the project status switch, increasing the system security.

    Warm Regards, Issac

    (0) 
  3. Haroldo Cezar

    Hi, Isaac!

    Once this feature will provide aToCforaurgent change flow. Do you have any idea how to deal with the retrofit process? I mean, as you known, for the retrofit be performed aToCmust be generatedprior duringa TRrealease process on the urgent change.

    Could you support this doubt?

    Thanks,
    Haroldo

    (0) 
    1. Issac Ohasi Post author

      Haroldo.

      The retrofit will be performed as the same original urgent change flow. I mean, when you release the original TR, will be generated a TR to be retrofit the data in the Project Track.

      Best Regards, Issac

      (0) 
  4. Haroldo Cezar

    Hi, Issac!

    Thanks for your reply!

    So, my understanding is that on this scenario will be generated, at least, twoToCson this urgent change:

    1 – One ToC for retrofit propose, on the DEV Project Track;

    2 – One ToC for the QAS Maintenance Track.

    Thanks,

    Haroldo

    (0) 
    1. Issac Ohasi Post author

      Dear Haroldo,

      Yes you are correct, but both TOC will be generated in different times during the flow.

      1 ToC for Retrofit Propose will occur when the status = E0005 – Sucessfuly tested.

      2. ToC for QAS Manteinance Track will be generated when the status = E0004 – To be tested.

      issac

      (0) 
  5. Annie Tran

    Hi Issac,

    Thank for sharing.

    I have to enable ToC for Defect Correction. Not sure if it is possible to do the same for Defect Correction?

    Thank you.

    (0) 

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