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This document is to briefly explain the way progress of a project/wbs in terms of POC is calculated when planning is performed based on SKF. There is no detail business scenario as this document is mainly to see the steps involved in using the SKF to check the progress of a project.

1. Create SKF

Transactions : KK01/02/03

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Here, the SKF category ‘Fixed Value’ is used. Usually Fixed value is used when the SKF does not change very often, as in the case of number of employees, area etc. The rest of the document will consider the fixed value type of SKF.

2. POC customizing

Transaction : SPRO

  • PS customzing path for progress analysis

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  • Maintain Progress Version

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  • Define Measurement method

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  • Details of Measurement method definition

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3. Cj20n : Progress on WBS

  • Progress version : 132
  • The planned and actual measurement method :MEG_QUANT defined above.
  • The WBS is released and saved.

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Here, both the planned and actual measurement method has been taken as : MEG_QUANT.

4. Posting Planned and Actual SKF

Planning SKF on WBS

If the SKF is defined is a ‘Fixed’ category, then the value of the key figure entered in one month will be used for the remainder of the fiscal year.

If the SKF is defined as a ‘Total’ category, then the value of the key figure entered in one month will be used in one particular month and not the following ones.

In our case SKF – 1304 is Fixed value.

  • Transactions to plan & distribute SKF values on WBS: CJS2/ CJS3.
  • SKF can be planned in CJ20n also on activities & WBS.
  • Transactions to plan & distribute SKF values on network: CJK2/ CJK3.

The below snap shots will show the Planning of SKF on WBS via CJS2

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In CJ20n, the dates tab will have dates which will show the period for which the SKF was planned.

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Posting actual SKF on WBS

Transaction for posting actual SKF values for WBS is KB31N

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5. Progress Calulation and analysis

Run transaction CNE1 for calculating project progress

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Run Transaction CNE5 for checking the POC for the project

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Calculations:

Period 7 8 9 10 11 12
        PLAN 100 100
     ACTUAL 50 50 50 50 50 50

POC =              Planned/Actual Quantity    * 100

                       Overall Planned Quantity            

  • POC Actual    = 50/100 * 100   = 50.
  • POC Planned = 100/100 * 100 = 100

6. Reporting SKF Data

Transaction for displaying SKF data both planned & actual is S_ALR_87013548

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On running this standard SAP report

12-30-2014 11-11-43 AM.jpg

The actual and planned SKF values above are the average values across all the periods.

Actual = 50+50+50+50+50+50 / 12 = 300 /12 = 25.

Planned   = 100+ 100 /12   = 200/12  = 16.6667

On drilling down

12-30-2014 11-12-34 AM.jpg

Hope the document will provide an insight into the SKF and progress functionality and how it works in PS. I have mentioned below a few importanat notes which have the recent corrections in the SKF area in PS.

1376215 -Statistical Key Figure – FAQ note

1733126 – SKF functionality is not working correctly in CJ20N

1901566 – SKF- Period distribution incorrect when fiscal variant used

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21 Comments

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  1. Sammar Razdhan

    Nice work Meghana..Maybe at a later stage you can add the business requirements to the document. And other methods as well 🙂 Like Milestones or Time Propotionality

    (0) 
  2. Viviane Souza

    Hi Meghana!  Your document is being very useful! Thanks! I’m a begginer SAP PS and I have some doubts about how maintain progress version. I already created a progress version in transaction SPRO, but it’s not working. If you could help me with something… Thanks in advance.

    (0) 
  3. Cesar Daniel Ramírez C

    Hi, Meghana, thanks for your input, at present I´m working with that procedure, however I don´t know if it´s possible that the system calculate the Plan POC on a daily basis with Statical Key Figure

    Thanks in Advance

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  4. Varshal Kachole

    Hi,

    Thank you for documenting the Process and the Configuration.

    I would suggest to include the missed out screen print of the Configuration of Progress Version to make this document complete in all aspect.

    Thanks and Regards,

    Varshal Kachole

    (0) 
    1. Meghana TS Post author

      Hello Varshal,

      Thank you for your input.

      I have added the necessary snapshop of the customizing for the progress version.

      Best Regards,

      Meghana.

      (0) 
  5. Saurabh Tiwari

    Hi Meghna,

    Thanks for sharing this document.

    I replicated the same in my system but found that POC values are not updating in CNE5 report but they are being updated in S_ALR_87013548 report.

    WBS dates were from period 01 to 04 and I planned and posted for these periods.

    Kindly suggest what’s missing in that.

    Regards

    Saurabh

    (0) 
    1. Meghana TS Post author

      Hello Rajiv,

      Please check customizing.

      /wp-content/uploads/2016/06/skf_customzing_978481.jpgYou have to activate the SKF for activity in SPRO for activity…Only then you can view the tab on activity level.

      Regards,

      Meghana.

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      1. RAJIV SHARMA

        Hi meghana,

        Thanks for ur reply

        I have check SPRO , but these options are not available in my system.

        can you share t-code or any other option.

        Regard

        RAJIV

        (0) 
      2. RAJIV SHARMA

        HI Meghna,

        I have activated a business functionality to achieve SKF tab in CJ20n and i have planned SKF at WBS level which i can see on S_ALR_87013548.

        Similarly i have planned SKF at activity level , however i am not able to see the same in S_ALR_87013548.


        Kindly put some light on this issue

        (0) 

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